Project Coordinator

Overview

Support project planning, implementation, and monitoring effectively

You have:

• A Bachelor's degree in Public Health, Epidemiology, Veterinary Medicine, Environmental Science, or a related field. A Master's degree is preferred.
• Minimum 3 years of experience in project support or coordination, preferably in the field of public health or zoonotic diseases.
• Experience in data collection and management.
• Proficient in both written and spoken Mongolian and English.

With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Employee Contract Type:

Local - Fixed Term Employee (Fixed Term)Job Description:

Job title: Project Coordinator

Location: Ulaanbaatar, Mongolia

Contract type: Fixed-term

World Vision International Mongolia seeks a Project Coordinator for an anticipated 9-months United States Agency for International Development program in Mongolia, jointly implemented by FHI360. The anticipated project, Meeting Targets and Maintaining Epidemic Control (EpiC) in Mongolia, has identified the following objectives: (i) Strengthen the coordination and synchronization roles of the One Health Zoonotic Diseases Technical Working Group (OHZDTWG) as existing national multisectoral platform for different relevant sectors in this field to maximize the cross sectoral coordination and collaboration within an accountability framework; (ii) collaborate with national agencies and stakeholders to implement targeted interventions aimed at strengthening Mongolia’s laboratory systems; (iii) Increase recruitment and implementation of structured training programs to build a resilient and capable workforce capable of responding to emerging health threats; and (iv) Provide technical assistance and capacity-building.

The Project Coordinator is to support the Meeting Targets and Maintaining Epidemic Control (EpiC) project within the One Health framework. The coordinator will assist in the planning, implementation, and monitoring of project activities, ensuring that objectives are met efficiently and effectively. This role requires a strong understanding of the One Health framework, zoonotic diseases, excellent organizational skills, and the ability to work collaboratively with a multidisciplinary team.

The project’s main interventions will be conducted to support the implementation of the Law on Public Health, revitalize the One Health Zoonotic Diseases Technical Working Group (OHZDTWG), build capacity of the national laboratory systems, develop surge plant to support the human resource, development and management of the health sector and support the adoption and implementation of the Risk Communication and Community Engagement (RCCE) at the national and local level. The project intends to work at the national and local level, targeting Ulaanbaatar city, Selenge and Uvurkhangai provinces during the period of January-September 2025, with a possibility of extension.

PROJECT PLANNING AND MANAGEMENT

• Provide technical assistance to the project team during the project implementation in the area public health and zoonotic diseases within the One Health framework.
• Assist in the development and implementation of project plans and schedules.
• Support the Project Manager in monitoring project progress and making necessary adjustments.
• Coordinate logistics for project activities, including meetings, workshops, and field visits.
• Liaise and maintain close linkages with technical working groups, and key stakeholders with respect to policy consistency and donor requirements.
• Collect information and data on the general public health and animal health policy and legislative context in which the project operates for relevant meetings workshops, trainings, and conferences.
• In collaboration with technical specialists of local government, support in the development of SOP/TOR.
• Conduct micro-project proposal selection by reviewing the technical content of proposals and develop relevant agreement and monitor implementation.
• Assist in the development of training materials and resources.
• Conduct project trainings, workshops, and experience sharing events.
• Share project progress, result and best practices to peer organizations at local and national level.

PROJECT MONITORING AND REPORTING

• Assist in the collection, management, and analysis of data related to zoonotic diseases.
• Ensure data quality and integrity.
• Prepare data reports and summaries for Project Manager, internal and external stakeholders ensuring all required reports are submitted on time, accurate, and complete. This is including the provision of information for the monthly and quarterly report, monitoring checklist, along with updated indicator tracking table and project documentation.
• Maintain accurate and up-to-date project documentation.
• Assist in the preparation of progress reports, presentations, and other project-related documents.
• Ensure compliance with all relevant regulations and guidelines.
• Conduct effective monitoring of project target areas and deliver monitoring data to Project Manager and World Vision technical programs.
• Utilize monitoring information to improve project performance as well as formatted and made available for technical programs for internal reporting
• Report any changes if implementation process is off course and re plan accordingly.
• Adhere and implement project and Donor communication and visibility plan in compliance with donor rules and regulations.
• Ensure smooth and timely procurement of supplies, if required, for project activities including tracking, score keeping, safety, and distribution.
• Track the indicator tracking table regularly and ensure monitoring & evaluation in coordination with design, monitoring and evaluation specialists.
• Ensures monitoring information is used to improve project performance and made available for technical program reports

NETWORKING AND COORDINATION

• Facilitate communication and coordination with project stakeholders, including government agencies, NGOs, and community leaders.
• Organize and participate in stakeholder meetings and consultations.
• Work closely and develop professional relationship with partner agencies, including Ministry of Health, National Centre for Zoonotic Diseases and State Central Veterinary Laboratory as well as local government agencies in target areas for effective project implementation.
• Build and maintain effective working relationships with key stakeholders including local government officials, community leaders and department/units to enhance program effectiveness.
• Ensure project priorities and approaches are aligned with community, partners & donor’s requirement and standards.
• Coordinate field visits to project sites conducted by World Vision and donors.
• Disseminate information and reports regularly with partners on project implementation and document best practices.

GENERAL

• Contribute to the common goal and aspirations of the WVI Mongolia.
• Attend weekly devotions and support spiritual development of the team.
• Ensure staff and partners understand WV’s safeguarding & anti-corruption policies.
• Ensure awareness raising on prevention and reporting of child protection incidents across project targets.
• Willingness to travel as needed.
• Ability to work under pressure and meet deadlines.
• Support, as required, to develop grant project proposal & design.
• Perform any other tasks assigned by Project Lead & Grant managers.

REQUIRED EDUCATION, TRAINING, LICENSE, REGISTRATION, AND/OR CERTIFICATION

- A Bachelor's degree in Public Health, Epidemiology, Veterinary Medicine, Environmental Science, or a related field. A Master's degree is preferred.

REQUIRED PROFESSIONAL EXPERIENCE

• Minimum 3 years of experience in project support or coordination, preferably in the field of public health or zoonotic diseases.
• Experience in data collection and management.
• Proficient in both written and spoken Mongolian and English.

Applicant Types Accepted:

Local Applicants Only

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Potential interview questions

Added 1 year ago - Updated 1 year ago - Source: wvi.org