Project Control Assistant

Overview

Assist with project control tasks and financial verification

You have:

• 1 year relevant experience with High School Diploma; or Bachelor or equivalent or higher.
• Mastery of Microsoft Word and Excel, Internet
• Excellent analytical and writing skills.
• Attention to detail
• Good knowledge of United Nations financial rules and procedures.
• Knowledge of English and UN working language of the duty station if not English; proficiency in French required.

Hardship Level (not applicable for home-based)

DFamily Type (not applicable for home-based)

FamilyStaff Member / Affiliate Type

InternshipTarget Start Date

2024-11-01Deadline for Applications

October 27, 2024Terms of Reference

Devoirs et responsabilités Sous la supervision directe de l’Administrateur chargé du Contrôle de Projets, le stagiaire au Contrôle de Projets devra : • Analyser les rapports financiers des projets en relation avec les journaux de dépenses des partenaires afin de déterminer le niveau d’exécution du budget • Aider à la vérification de la situation financière des projets en examinant les documents justificatifs des partenaires • Préparer des rapports de vérification financière et formuler des recommandations appropriées en fonction des constatations des exercices de vérification. • Aider à l’identification des risques et des traitements pour les projets mis en œuvre par les partenaires. • Aider à vérifier la qualité des accords de projet avant leur signature. • Se familiariser avec les règles, règlements et procédures du HCR nécessaires à l’accomplissement de tâches de Project Control. • Faire remonter les constatations ou questions relatives aux projets au superviseur. • Contacter les partenaires pour les questions liées au projet. • Effectuer d’autres taches connexes au besoin.

Qualifications minimales requises • Maîtrise de Microsoft Word et Excel, Internet • Compétences analytiques et rédactionnelles. • Attention aux details • Les diplômés ayant une formation en Comptabilité, Gestion, Administration des affaires ou dans un autre domaine pertinent sont encouragés à postuler.

Compétences linguistiques - La maîtrise de la langue française - Une bonne connaissance de l’anglais serait un atout

Compétences et valeurs : Intégrité, Respect de la diversité, Sens des responsabilités, Esprit d’équipe et collaboration,Standard Job Description

Project Control Assistant

Organizational Setting and Work Relationships The primary functions of project control are to complement programme management and provide support for oversight of projects including the formulation of a monitoring plan, quality assurance, and verification. Other activities of project control include: review of project agreements, project audit, monitoring that there is synchrony between financial and operational performance, participation in multi-functional monitoring activities and reviews, tracking project risk management, and supporting project closure. It is essential to maintain segregation of duties between project control and programme functions for effective accountability and oversight. Where there is no Project Control Officer, General Service staff performing project control functions should report directly to the Head of Office. The Project Control Assistant receives regular guidance and work plans from the supervisor. They work independently on regular assignments under the supervision of the Project Control Officer or to the same management level as programme. The incumbent has no supervisory role. Project Control staff play a very important role in maintaining harmonious and effective partnerships, and often interact with implementing partners. As a result, incumbents need to be very mindful of all dimensions of partnerships in their interaction with partners (in accordance with the Principles of Partnership, the Code of Conduct and other relevant documents).

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity.

Duties - Assist with monitoring that IP agreements are established for each project. - Prepare reports on project expenditures levels and patterns in relation to the Country Operations Plan and project agreements and implementation rates to track project progress. - Assist with the verification of the financial status of projects by researching files, calculating costs and anticipating expenditures, so that the balance available under each project can be easily monitored. - Escalate IP issues to supervisors. - Support the recommendation of acceptance or non-acceptance of IPRs and payment of instalments. - Contact implementing partners for project related matters.

- Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s). - Perform other related duties as required.

Minimum Qualifications Education & Professional Work Experience Years of Experience / Degree Level For G4 - 1 year relevant experience with High School Diploma; or Bachelor or equivalent or higher

Field(s) of Education Not applicable

Certificates and/or Licenses Accounting, Finance, Auditing, Project Management, Business Analysis, Quality Assurance, Risk Management, (Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience Essential Excellent computer skills, in particular in MS Office applications. Excellent communication skills.

Desirable Training/certificate in Accounting, Auditing, Business Administration, Finance, Project Management or related field. Good knowledge of United Nations financial rules and procedures. Good understanding of accrual accounting (such as IPSAS or IFRS). Working experience with ERP financial modules (such as PeopleSoft, Oracle or SAP).

Functional Skills FI-Financial auditing IT-Computer Literacy MG-Project Management PM-Project Assurance (Functional Skills marked with an asterisk* are essential)

Language Requirements For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Required Languages

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Desired Languages

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Additional Qualifications

Skills

FI-Financial auditing, IT-Computer Literacy, MG-Project Management, PM-Project AssuranceEducation

Certifications

Accounting - Other, Auditing - Other, Business Administration - Other, Finance - Other, Project Management - OtherWork Experience

Other information

This position doesn't require a functional clearance Home-Based

No

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Potential interview questions

Added 1 year ago - Updated 1 year ago - Source: unhcr.org