Project Associate, G6, FT, ICTD Digital Centre of Excellence – Nairobi, Kenya (Open to Kenyan Nationals only)

Contract

This is a G-6 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 6 years of experience, depending on education.

Salary

The salary for this job should be more than 2,042 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, a connected world.

The overarching strategic goal of UNICEF’s Information and Communication Technology Division (ICTD) is to transform and build partnerships with our stakeholders to successfully implement UNICEF programmes globally through the use of innovative technology-enabled solutions.

A global Digital Centre of Excellence (DCOE) was launched by ICTD in April 2021 to support UNICEF’s digital transformation as part of the organization’s strategic shift to using digital programming and innovation to tackle programme and humanitarian challenges and advance progress towards the Sustainable Development Goals.

Progressively DCOE will work with governments and partners to advance digital public goods; manage in-house digital solutions; identify digital innovations and technologies for field implementation and scale up; and engage companies, donors and supporters as thought partners and investors in philanthropy and digital programming.

How can you make a difference?

Under the direction of Chief, Digital Centre of Excellence, this position provides general ICT program/project management and administrative support for the range of projects and/or portfolio to ensure their smooth running and implementation. The incumbent prioritizes tasks and organizes work independently based on general direction from the supervisor and carries out a broad range of activities including but not limited to work planning, documentation management, reporting and logistics support. The post has a matrix management to the Operations Specialist in ICTD Valencia, Spain.

Key responsibilities:

1. Program/Project planning and execution support

• Under the direction of the supervisor, research, analyze, verify, summarize and/or aggregate relevant qualitative and quantitative data. Draft or support development of documents, presentations, reports and proposals on program/project arrangements.

• Coordinate inputs from various stakeholders and follow up on the preparation of updates on activities, reports and reviews.

• In coordination with authorizing officers and project managers ensure the management of project human resources such as consultants, interns

etc. (drafting of note for records and work/change orders, advertisement, shortlisting, interviews etc.) including third party vendors. Keep abreast of

the ICT and broader Organizational LTAs portfolio.

• Undertakes duties as directed / requested by the supervisor to support the delivery and implementation of projects, as required.

2. Program/Project documentation and reporting support

• Prepares monitoring and reporting information in support of relevant portfolio efforts.

• Draft correspondence/communications/documentation, briefing notes and reports contributing to the achievement of program/project objectives

• Under the direction of supervisor and/or project managers, maintain program/project portfolio document repository, including project team site

3. Program/Project and office administrative support

• Arranges appointments and maintains supervisor’s calendar; organizes and manages project-related meeting logistics including taking responsibility for finalization of meeting agenda, invitations, etc. Ensure that participants are properly informed and connected to online

conferences, presentation documents uploaded, recordings are stored, etc. Take and publish meeting minutes, communicate assigned action items.

• Maintain calendar of travels and important events relevant for the Section. Ensure that professional memberships are up-to-date. Help organize events, conference, webinars, etc.

• Provides program/project-relevant work inputs to Admin and Finance Assistant for processing travel, execution of contractual and other transactions, reserving meeting location/conference rooms, monitoring of financial expenditures, ensuring compliance with UNICEF rules and

regulations, keeping supervisor informed and advised on actions for decision/follow up.

• During absences and annual leaves back up Admin and Finance Assistant in the same Section, and other Section’s Project Assistant as per schedules agreed with the supervisor.

• Budget administration: maintains and monitors section’s budget plans and expenditures, produces budget status reports, prepares budget transfer requests.

To qualify as a champion for every child you will have…

Education:

• Completion of secondary education, preferably supplemented by technical or university courses related to the work of the organization.

Required Experience:

• A minimum of 6 years of progressively responsible administrative or clerical work experience.
• In-depth knowledge of working with an ERP system.

• Knowledge of integrated management information systems.

• Training and experience using Microsoft Suite: Word, Excel, PowerPoint, Sharepoint etc.

Required Skills and Abilities:

• Ability to organize, plan and prioritize.

• High sense of confidentiality, initiative, and good judgment.

• Ability to work effectively with people of different national and cultural background.

• Ability to work in a team environment to achieve common goals and to provide guidance to more junior support staff.

Desirable:

• Knowledge of UN/UNICEF organizational structure, administrative and ICT policies and procedures is an asset.

Language Requirements:

• Fluency in English is required.
• Knowledge of another official UN language (Arabic, Chinese, French, Spanish, Russian) is desirable.

For every Child, you demonstrate…

UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and the core competencies as follows:

• Builds and maintains partnerships
• Demonstrates self-awareness and ethical awareness

• Drive to achieve results for impact

• Innovates and embraces change

• Manages ambiguity and complexity
• Thinks and acts strategically
• Works collaboratively with others

View our competency framework here.

Remarks:

Please note that this vacancy is only open for Kenyan Nationals.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.