Project Associate

Contract

This is a UNV International Youth contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Youth contracts.

Eligibility criteria

Candidate age: between 18 and 29 throughout the entire duration of their assignment. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.

Description of task

Within the delegated authority and under the supervision of the Project Managers (PM) or his/her designated mandated representative(s), the Project Associate will:

Ensures implementation of operational strategies, focusing on achievement of the following results:

• Full compliance with administrative activities with UN/UNDP rules, regulations, policies, and strategies;
• Provision of inputs to preparation of administrative team results-oriented workplans.
• Assist to follow up on project budget delivering, and quarterly performance against the approved Annual Work Plan; identification of operational and financial problems and corrective actions;

Ensures effective administrative and logistical support, focusing on achievement of the following results:

• Perform administrative support functions to facilitate the implementation of the programme/ project component activities, including personnel matters, attendance records, facilitating missions, office maintenance, reception/registry;
• Assure smooth operational running of the programme/project by following established operational rules and procedures, including preparation of the supporting documentation for contracts and payments;
• Contribute to the programme component/ project annual and detailed implementation work plans and reports prepared in quality and timely manner based on the requirements of the UNDP and programme/project donors;
• Support in initiating, review, processing, and following-up on actions related to the administration of the unit’s human resource activities, including recruitment of personnel (and consultants), selection, relocation, performance appraisal, job classification reviews, separation, training etc., ensuring consistency in the application of UN/UNDP rules and procedures;
• Maintenance of personnel files;
• Maintenance of continued cooperation with UNDP in the coordination of all HR-related issues.
• Participate in data collection, analysis, and maintenance of programme component/ project related database and files; Keep accurate electronic and paper filing, information and records systems;
• Participate in project/programme component activities (meetings, conferences, other public activities); preparation, implementation and follow up, take meeting minutes etc;
• Provide logistical support, including travel arrangements, accommodation, tickets, etc. to the programme component/ project personnel;
• Facilitate and provide full support to programme / project monitoring, evaluation, and audit missions, as well as missions of experts;
• Keep updated programme/ project inventory and assure that UNDP regulations on the equipment use, storage and proper maintenance are adhered. Assure that the programme component/ project equipment transfer/disposal is being done in accordance with UNDP rules;
• Maintain the database of all stakeholders and partners;
• Maintain contacts with relevant partners on a variety of the related issues;
• Liaise with UNDP Operations on a variety of operations related issues: procurement, financial management and human resources;
• Maintain stationery and office supplies, purchase office equipment when needed;
• Handle programme component/ project telephone inquiries and correspondence;

• Provide support to various programme/ project activities.

• Provide support to communication activities and events of the programme/ project.

• Perform any other tasks as required by the PM and National Amin & Finance Officer.

Support knowledge building and knowledge sharing, focusing on achievement of the following results:

• Participation in the training for the programme/ project personnel;
• Sound contributions to knowledge networks and communities of practice.
• Apply innovative approaches and promote good practices to support the implementation and delivery of concrete and sustainable programme results.
• Provide support in identifying, documenting, and sharing lessons learned for knowledge development and to build the capacity of stakeholders.

Qualifications/Requirements

Required degree level:

Bachelor degree or equivalent

Education - Additional Comments:

• Bachelor’s degree in Business administration, Bachelor degree in Business Administration, Management, Economics, Human Resources, Finance, Accounting, Social Sciences or other related fields; and Communication Technology (ICT).
  • Voluntary service, community engagement, or work experience can be considered as an advantage.

Required experience:

12 Months

Experience remark:

• At least 1 year of practical experience working in the field of administration, finance, programme/project support; data analysis, or other relevant fields.
• Experience in the usage of computers and office software packages (Word, Excel etc.).
• Experience in handling web-based management systems;
• Ability to review and analyze a variety of data, identify, and adjust discrepancies, identify, and resolve operational problems.
• Good communication skills.
• Skills in web designing is an asset.

Language skills:

• English(Mandatory), Level - Fluent
• Portuguese(Optional), Level - Working Knowledge

Area of expertise:

Other development programme/project experience, Other finance, economics and administration related experience, Web and graphic design

Area of expertise details:

• Administration
• Finance
• Programme/Project support
• Data analysis

Driving license:

No

Competencies values:

Adaptability and Flexibility, Commitment to Continuous Learning, Communication, Creativity, Integrity, Leadership, Planning and Organizing, Professionalism, Working in Teams

Application procedure:

Eligible candidates must be between 18 and 29 years of age throughout the duration of their service.

* Not yet registered in the UNV Talent Pool?

First register your profile at https://vmam.unv.org/candidate/signup.

Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply.

* Already registered in the UNV Talent Pool?

First update your profile at https://vmam.unv.org/candidate/profile.

Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply.

Application deadline: 28 March 2021