Project Associate

Volunteering Admin

Overview

Support UNDP Palau in project coordination and administrative tasks.

You have:

• At least 1 year of relevant experience in project support, administration, coordination, operations, volunteering, or related activities.
• Previous experience with international organizations, development projects, NGOs, government institutions, or the private sector is an asset.
• Good organizational and coordination skills, with the ability to support planning and implementation of project activities.
• Ability to prepare, review, and organize project documents, reports, presentations, and correspondence.
• Strong communication and interpersonal skills, with the ability to work effectively with diverse stakeholders.
• Basic research, information management, documentation, and reporting skills.
• Business Administration or an environmental science field with no relevant experience is desirable; OR First-level university degree (undergraduate, bachelor, or equivalent), preferably in Business Administration or an environmental science field with one (1) year of relevant experience, will be considered an asset; OR Secondary school diploma (or high school equivalent) and five (5) years of relevant experience are required.

Contract

This is a UNV contract. More about UNV contracts.

As UNDP Palau’s portfolio continues to expand, effective coordination, administrative support, monitoring, reporting, and communication functions are essential to ensure the timely and efficient delivery of development initiatives. The assignment will support the UNDP Palau team in strengthening day-to-day project implementation and operational coordination, including support to the National Coordinator and programme team.

The Project Associate will contribute to effective programme delivery by providing administrative and coordination support, assisting with monitoring and reporting processes, maintaining project documentation, supporting communication and visibility activities, and facilitating coordination with internal and external stakeholders. Through this assignment, the UN Volunteer will contribute to strengthening the efficiency, accountability, and visibility of UNDP’s development efforts in Palau while gaining practical experience in supporting sustainable development initiatives within a United Nations context.

Under the overall supervision of the Project Manager and in close coordination with project partners, the Project Associate will:

• Administrative support: • Provide day-to-day administrative, logistical, and operational support for programme implementation • Facilitate the organization of advocacy events, workshops, stakeholders’ dialogues and roundtables; participate at events for UNDP information dissemination purposes; • Assist in maintaining, updating and providing valid project information for the website, global database; regularly update and maintain project database as well as stakeholders’ database • Draft routine correspondence and keep record. • Establish and maintain filing system containing original agreements and amendments, original or copies of interim and final reports with all supporting documents, and mission reports or evaluation documents; maintain records, filing systems, and archives in accordance with project requirements. • Procure office supplies, equipment, and furniture adhering to procurement rules and regulations • Assist in preparing, prescreening project concepts/proposals evaluation of financial proposals, reviewing, formatting, and maintaining project documents, reports, presentations, and correspondence. • Support collection, compilation, and organization of project information, data, and supporting documentation. • Prepare and maintain the grant disbursement table and calendar; as well as track the Country Operating Budget to ensure compliance with the approved yearly budget; • Process payment requests from grantees and vendors through obtaining necessary clearances and authorizations and ensuring payments are processed promptly, and in accordance with the Standard Operating Procedures; • Management of the Petty Cash account with proper documentation and proper tractable records; • Maintain financial integrity of the programme, implement and monitor accounting system and databases of country operational budget; • Support monitoring, reporting and communication: • Assist in monitoring activity implementation including participation in field visits to project sites and follow up on agreed actions and deadlines; support travel, and logistical arrangements as required. • Contribute to reporting processes by compiling inputs and supporting documentation from relevant stakeholders; assist in reporting and in timely preparation of annual monitoring survey, and other surveys and reports as required; • Support communication and coordination with project stakeholders, partners, consultants, and beneficiaries; assist in drafting articles and publications with proper recognition of UNDP’s and donor’s contribution; • Actively support efforts on knowledge management, knowledge networking and visibility of UNDP programmes in Palau • Perform other programme-related tasks to ensure the effective implementation of programme activities.

• Accountability • Adaptability and flexibility • Creativity • Judgement and decision-making • Planning and organising • Professionalism • Self-management

At least 1 year of relevant experience in project support, administration, coordination, operations, volunteering, or related activities. • Previous experience with international organizations, development projects, NGOs, government institutions, or the private sector is an asset. • Good organizational and coordination skills, with the ability to support planning and implementation of project activities. • Ability to prepare, review, and organize project documents, reports, presentations, and correspondence. • Strong communication and interpersonal skills, with the ability to work effectively with diverse stakeholders. • Basic research, information management, documentation, and reporting skills.

Business Administration or an environmental science field with no relevant experience is desirable; OR

First-level university degree (undergraduate, bachelor, or equivalent), preferably in Business Administration or an environmental science field with one (1) year of relevant experience, will be considered an asset; OR

Secondary school diploma (or high school equivalent) and five (5) years of relevant experience are required.

The duty station is Koror, the capital city of Palau. As a local volunteer, the candidate is expected to be familiar with the city’s environment, culture, and infrastructure. The office is accessible by public and private transport, and utilities such as electricity, water, and internet are generally reliable. Local medical facilities, banking services, and food markets are available within the city. Volunteers are expected to observe local customs, including conservative dress codes in professional settings. You can check full entitlements at the duty station at https://app.unv.org/calculator. The complete UN Volunteer Conditions of Service is available at https://explore.unv.org/cos” https://www.unv.org/

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Potential interview questions

Added 1 month ago - Updated 1 month ago - Source: unv.org