Project Assitant

Consultant Admin

Overview

Support administration and facilitation of programme/project implementation activities.

You have:

• High school diploma or equivalent. A university degree is desirable.
• Minimum of 3 years' work experience in administrative and/or secretariat field.
• Knowledge of the United Nations System is desirable.
• Experience in organizing and facilitating virtual meetings/workshops/trainings.
• Competency in Microsoft Office and other software/tools.

Contract

This is a Consultancy contract. More about Consultancy contracts.

Result of Service

Supported administration and facilitation of programme/project implementation activities.

Work Location

Bangkok, Thailand

Expected duration

15 Jan - 26 Aug 2026

Duties and Responsibilities

The Environment and Development Division (EDD) of United Nations ESCAP is leading implementation of the ‘Support for the development of a pathway to 2025 Nationally Determined Contribution (NDC) of Papua New Guinea (PNG)’ which seeks to provide technical and advisory services and capacity development support to review progress of current NDC implementation and achievements in GHG emissions reductions, to develop an enhanced national GHG emissions inventory for all sectors and ETF for the preparation of the BTR1, and well defined and more ambitious NDC 3.0 commitments with emission reduction scenarios and trajectories till 2035 through a consultative and inclusive consultation process engaging all stakeholders. Under the supervision of the Chief of Environment and Development Policy Section (EDPS), and responsible Project Officer, the Project Assistant will undertake the following tasks: Administration and facilitation of programme/project implementation activities • Develop an excellent overview of the project objectives, timelines and activities, including from an administrative perspective. Check balances and allotment structures and to ensure that the project is able to be effectively implemented, from a financial perspective. • Develop the budget reporting form to track allotments and aligning ESCAP budget format with the UNOPS financial reporting requirements, and develop the financial reports according to the UNOPS time schedule as per the interagency agreement. • Liaise with the administrative and expert team in the CCDA, PNG as needed, to develop substantive and financial reports, and documents required for recruitment of consultants/individual contractors, authorization of payment requests, travel arrangements, disbursement of funds, procurement of equipment and services for national consultations, etc. • Develop and track project timelines from an administrative perspective (including contracting and payment schedules) and support the project team regarding adhering to administrative deadlines. • Respond to wide range of correspondence and other communications with internal staff, suppliers and partners. • Support the tracking of project balances and put in place measures to report updated financial information on a regular basis to the project officer, and also to make financial information easily available to the project officer. • Monitor processes and schedules related to the project outputs, products, tasks, etc.; where applicable, assist in the verification of receipt and accuracy of requisite documents, approvals, signatures, etc. to ensure compliance with relevant legal, financial and other requirements. • Proofread documents and edit texts for accuracy, grammar, punctuation and style, and for adherence to established standards for format. • Proactively put in place mechanisms to reduce overall administrative transactions for routine issues (such as contractor payments) and provide clear information to project staff as needed. • Manage administrative processing i.e. recruitment of consultants/individual contractors, authorization of payment requests, travel arrangements, disbursement of funds, procurement of equipment and services for national consultations, meeting organization. • Work closely with project officer to ensure optimal scheduling of activities and administrative processes. • Performs other duties as assigned Organization of meetings at all levels • Provide administrative and logistical support in organizing physical/virtual meetings, workshops and high-level conferences and consultations • Process invitations and nominations, registration, arranging meeting facilities, providing administrative services, e.g. travel arrangements and procurement of equipment and services, and other support as required. • Proofread documents and edit texts for accuracy, grammar, punctuation and style, and for adherence to established standards for format. • Performs other duties as assigned.

Qualifications/special skills

High school diploma or equivalent. A university degree is desirable. Minimum of 3 years' work experience in administrative and/or secretariat field. Knowledge of the United Nations System is desirable. Experience in organizing and facilitating virtual meetings/workshops/trainings. Competency in Microsoft Office and other software/tools.

Languages

Excellent command of written and spoken English.

Additional Information

Not available.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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Potential interview questions

Added 6 days ago - Updated 8 hours ago - Source: careers.un.org