Project Assistant - Programme on Culture and Digital Technologies

Contract

This is a SC-3 contract. This kind of contract is known as Service Board / Service Contract. It is normally only for nationals. More about SC-3 contracts.

**OVERVIEW** ------------ Parent Sector : Culture Sector (CLT) Duty Station: Paris Classification of duty station: \[\[filter12\]\] Standard Duration of Assignement : \[\[filter13\]\] Job Family: Culture Type of contract : Non Staff Level : Level 3 Duration of contract : From 1 to 6 months Recruitment open to : External candidates Application Deadline (Midnight Paris Time) : 15-Nov-2022 UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism **Only candidates who are entitled to work in France may apply to this position.** **OVERVIEW OF THE FUNCTIONS OF THE POST** ----------------------------------------- Long Description ---------------- Under the overall authority of the Assistant Director-General for Culture, the general supervision of the Director of the World Heritage Centre and the direct supervision of the Programme Coordinator of the Programme on Culture and Digital Technologies, the incumbent shall: • Support the implementation of the Programme on Culture and Digital Technologies including the project Dive into Heritage by providing assistance to the preparation of working documents as well as correspondences, briefings and meetings summaries in a timely and efficient manner. • Provide analytical support for the preparation of presentations and communication to promote projects implemented under the Programme through coordinating publication, audio and video material production and supporting their editing. • Contribute to the organisation of official meetings, events and workshops by booking venues, equipment and providing other related logistical support. Organize official travel in conjunction with meetings, events and workshops; make travel arrangements; track and prepare itinerary and agenda and facilitate travel arrangments. Provide administrative support for the events; collect information and data for presentation in final form; inform participants; organize the distribution of documentation; collect minutes/ information. Long Description ---------------- • Conduct research and analysis on different themes related to the topics covered by the projects approved by the donor including, the Dive into Heritage project, as deemed necessary and upon the request of the Programme Coordinator. • Prepare a variety of administrative documentation using examples or templates; initiate administrative procedures and ensure follow-up, including payment follow-up in collaboration with the AO/EO Office. Inform team members of specific administrative processes and related procedures to support work planning and timely and coordinated execution of activities and projects under the overall Programme. Perform general administrative tasks such as drafting web-articles and support information and knowledge management, maintain files (both paper and electronic) and databases for the team and assist in providing software and office equipment support. • Contribute to the preparation of regular coordination meetings with the donor and other partners by supporting the timely drafting of Talking Points, notes and meetings summaries as well as conducting research and coordinating related logistics (online or in person). Long Description ---------------- • Establish and manage contracts with selected experts as needed. • Provide support to the reporting and documentation of project expenditures and implementation for internal and external uses. **COMPETENCIES (Core / Managerial)** ------------------------------------ Accountability (C) Communication (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) **-** ----- For detailed information, please consult the [UNESCO Competency Framework](https://en.unesco.org/sites/default/files/competency_framework_e.pdf). **REQUIRED QUALIFICATIONS** --------------------------- ***Education*** • University degree in the field of communication or cultural studies. ***Skills and competencies*** 1\) Good interpersonal and communication skills, including good drafting skills in English and French. 2\) Ability to draft correspondence and correct documents. 3\) Good organizational and coordination skills. 4\) Discretion and capacity to deal efficiently and tactfully with people of different cultural backgrounds. 5\) Diplomacy and politeness in dealing with external and internal partners requesting information. 6\) Flexibility to adjust work schedules and priorities and capacity to work effectively under pressure. 7\) Good computer skills, proficiency in the use of MS Office (Word, Excel, Outlook, PowerPoint, etc.). ***Languages*** • Excellent knowledge of English or French and good knowledge of the other working language. **DESIRABLE QUALIFICATIONS** ---------------------------- ***Work Experience*** • Experience in providing programme/project and administrative support services. • Relevant work experience in an international environment/organization/institution. ***Skills and competencies*** Familiarity with design and presentation programmes such as the Adobe Creative Cloud suite (InDesign, Illustrator, Photoshop,) ***Languages*** Knowledge of Arabic. **BENEFITS AND ENTITLEMENTS** ----------------------------- - This Service Contract SC Level 3 is for a duration of 6 months at full time work, with possibility of renewal subject to funding availability and satisfactory performance. - Estimated contract dates from December 2022 to May 2023. - The candidate needs to have a working permit in France. - Only applications providing the information requested in the Application Process will be considered. ***Affiliation to the French Social Security scheme and remuneration paid to the contract holder under this contract is not exempt from any income taxes which may be levied by French or any other tax authorities.*** **SELECTION AND RECRUITMENT PROCESS** ------------------------------------- Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the [UNESCO careers website.](https://careers.unesco.org/careersection/2/joblist.ftl) No modifications can be made to the application submitted. The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates. Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided. **Footer** ---------- *UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States ([last update here](https://en.unesco.org/careers/geographicaldistribution)) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.* *UNESCO does not charge a fee at any stage of the recruitment process.*