Project Assistant (Natural Sciences)

Contract

This is a G-3 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 3 years of experience, depending on education.

Salary

The salary for this job should be more than 1,657 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

**OVERVIEW** ------------ Parent Sector : Field Office Duty Station: Brasilia Job Family: Natural Sciences Type of contract : Non Staff (Service Contract) Level : L-5 Duration of contract : 1 year Recruitment open to : Internal and external candidates Application Deadline (Midnight Paris Time) : 10-DEC-2023 UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism **Only candidates who are entitled to work in Brazil may apply to this position** **OVERVIEW OF THE FUNCTIONS OF THE POST** ----------------------------------------- Under the authority of the Director and Representative of UNESCO in Brazil, the supervision of the Natural Sciences (SC) Programme Coordinator, the incumbent will be responsible for the following actions, mainly related to natural sciences and social and human sciences themes, and also – when required - providing support to the other programmatic sectors (education, culture, and communication and information). Long Description ---------------- - Ensure effective and efficient follow-up of the activities of the SC programme and maintain the website and systems up to date as well as the daily operations in compliance to UNESCO's Rules, Regulations and Procedures; - Support all phases of project implementation: identification of needs, proposing actions, technical and financial monitoring; - Support the identification, evaluation, systematization and dissemination of experiences, initiatives and best practices in the fields of natural sciences, particularly as regards to the flagship initiatives of the sector with private partners; - Support the Coordinator and the sector National Officer to work with multilateral and bilateral agencies, as well as with national organizations of services in sciences and technologies; - Participate and prepare documents for meetings involving discussions on the project development; participate and prepare documents for use in discussions, meetings, workshops, seminars, briefing sessions, missions and other events related to the projects; - Provide support to the management of projects’ activities and expenses; ensure the accuracy of administrative data related to the projects; Long Description ---------------- - Assist the Coordinator and the National Officer on the budget control and administration by systematically presenting follow up of all administrative and financial issues of the projects and summarizing information reflecting current and future obligations; - Assist in the logistics of events regarding financial resources and administrative procedures (price quotations, suppliers, etc.) for seminars, meetings, workshops, etc.; - Assist in the preparation of terms of reference and follow-up the implementation of contracts or sub-contracts related to the projects; - Act as a liaison among UNESCO and its contractors and donors; - Prepare reports, correspondence and documents as requested, including regular financial and budget expenses reports of the SHS Regular Programme activities; - Arrange travel, meetings and take notes as directed; - Maintain and keep current registers, control plans and files updated; - Perform other related duties as requested. Long Description ---------------- **COMPETENCIES (Core / Managerial)** ------------------------------------ Accountability (C) Communication (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) Professionalism (C) **-** ----- For detailed information, please consult the [UNESCO Competency Framework](https://en.unesco.org/sites/default/files/competency_framework_e.pdf). **REQUIRED QUALIFICATIONS** --------------------------- ***Education*** - *University degree in Natural Sciences (biology, water management, science and technology), Social Sciences, International Relations, Administration, Finance or related fields.* ***Work Experience*** - *Minimum of four (4) years of previous experience in managing technical cooperation projects’ activities and expenditures.* - *Experience in supporting technical or managerial professionals at the national or international level;* - *Experience working with an Enterprise Resource Planning system (ERP).* ***Skills/Competencies*** - *Strong sense of ethics, initiative, accountability, discretion and maturity of judgement.* - *Pro-activeness and ability to work under pressure; accuracy and sense of confidentiality; ability and flexibility to manage workload;* - *Team and service-oriented, autonomy, emphasis on quality, efficiency and results;* - *Ability to maintain accurate files and records; good organization skills;* - *Good interpersonal skills with ability to maintain effective working relations within a multi-cultural environment: with people of different national and cultural background. Gender, religion, race, nationality and age sensitivity and adaptability;* - *Good knowledge of MS Office (Word, Excel, Outlook, PowerPoint, etc);* - *Experience in handling of web-based management systems.* ***Languages*** - *The position requires proficiency in Portuguese and English.* **DESIRABLE QUALIFICATIONS** ---------------------------- ***Education*** - Specialized training or courses in the fields related to this position. ***Work Experience*** - Relevant experience within the United Nations System; - *Experience working with International Organizations.* ***Skills/Competencies*** - Knowledge of UN rules and practices, procedures, protocols. ***Languages*** - Knowledge of another official language of UNESCO (French or Spanish). **APPLICATION PROCESS** ----------------------- This assignment is of full-time nature (Monday to Thursday: 8h30 to 12h30 / 14h to 18h; Friday: 8h30 to 14h). For this position, the monthly remuneration, which will be paid in local currency, will be **BRL 7.169,61.** Any contract renewal shall be dependent upon budgetary availability and satisfactory services. Further information regarding contractual modality as well as the applicable benefits package will be provided for short-listed candidates only. **SELECTION AND RECRUITMENT PROCESS** ------------------------------------- Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the [UNESCO careers website.](https://careers.unesco.org/careersection/2/joblist.ftl) No modifications can be made to the application submitted. The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates. Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided. **Footer** ---------- *UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States ([last update here](https://en.unesco.org/careers/geographicaldistribution)) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.* *UNESCO does not charge a fee at any stage of the recruitment process.*