Project Assistant - Local Consultancy

Admin

Overview

Support the modernization of refugee registration system in Beirut.

You have:

• A university degree from an accredited educational institution in business management or a related discipline
• At least 5 years of relevant work experience
• Good command of spoken and written English and Arabic
• Good knowledge of office policies and administration

Result of Service NA

Work Location Beirut

Expected duration 6 months with possibility of extension subject to availability of funds

Duties and Responsibilities UNRWA will be modernizing its Refugee Registration Information System (RRIS) to align with updated international standards for civil registration to ensure unhindered, secure, and protected access to UNRWA’s services. This entails the creation of an individual client-based registration system with an integrated online portal for secure access to and updating of registration records by clients that will constitute the master database for all UNRWA service provision and verification of service eligibility. The current system holds the active files of 5.8 million Palestine refugees and 0.7 million other service eligible persons. The system will re-organise existing registration files to link these with historic archival records and prepare the same for an online platform making available documentation for publicly accessible documentation on displacement of Palestine refugees from 1948 to date. The project will be guided by a team of civil registration and data protection experts and implementation of the new system design is foreseen through an external IT service provider.

Reporting to the Head of Refugee Registration and Eligibility Services and working closely with the Project Manager, on the following administrative tasks:

• Managing office supplies and ordering new supplies as needed.
• Systematically filing important company documents on SharePoint
• Manages onboarding of new recruits
• Scheduling meetings and booking conference rooms.
• Assists with HR issues including with recruitment and interviews.
• Maintains and updates office databases
• Updates office policies
• Arranges travel and accommodations
• Schedules in-house and external events

• Performs any other administrative duties as required

  Qualifications/special skills Academic Qualifications:

• A university degree from an accredited educational institution in business management or a related discipline

• Good knowledge of office policies and administration

Experience:

• At least 5 years of relevant work experience.
• Experience in using a variety of software applications to support communication and collaboration, and to create and maintain requirements artifacts, model concepts, track issues, and increase overall productivity.

Language: - Good command of spoken and written English and Arabic

Competency:

• Applying technical expertise
• Analytical thinking and problem solving
• Creativity and innovation
• Planning and organizing
• Detail and quality orientation
• Written and verbal communication skills.

• Interaction skills

  Additional Information - The incumbents will be based in Beirut.

• Remuneration will be set at 1,187.60 USD per month (G11);

• One and a half day annual leave days per month

  No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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Potential interview questions

Added 3 years ago - Updated 1 year ago - Source: careers.un.org