Project Assistant, LDC, Gaza Field Office

Contract

This is a RLG-D contract. This kind of contract is known as Relocation Grant. More about RLG-D contracts.

Org. Setting and Reporting The incumbent shall report to the Projects Team Leader.

Responsibilities In accordance with established Agency policy and procedures, the incumbent: * Maintains, updates, and follows up on the available projects information systems; updates and consolidates the list of proposals & reports; produces statistical and narrative reports on projects and donors profiles as needed; * Gathers, collects and compiles information and data, as required, through coordination with other Departments; checks the accuracy of the core data in the available information systems through coordination with the Projects Office team members, Programme Departments, Finance and External Relations Department (ERD); * Implements and maintains well-organized electronic archiving using MS-Outlook and other options for Documents Management; * Ensures timely distribution of required information & clarifications related to projects to all concerned staff, and follows-up on actions required; including submission schedules. * Supports the Projects Office team in the administrative & logistical arrangements for maintaining assets & tools, processing invoices, administering human resources matters, arranging for field visits, donors’ visits, projects inauguration, coordination events and meetings. * Performs such other duties as assigned.

Competencies - Applying Technical Expertise - Analyzing - Learning & Researching - Following Instructions & Procedures

Education - A minimum of post-secondary diploma of at least two years in one of the following:  Business & office practice, Executive Secretary, E-Business,  Programming & Database, or Information Systems.

Work Experience * At least two years relevant & documented experience, preferably in documents/information management system, project cycle management, and donor relations.

* Prior experience with a UN organization or international organization is desirable.

* Working ability to read, analyze and archive considerable number of e-mails and paper-based pages (ALL in English) on daily basis, please provide a summary of your key achievements in this regard or a statement that proves your strong quick reading & comprehension skills in English language; along with working under pressure.

Strong computer skills using MS-Office (e.g. Outlook, Excel, Access, PowerPoint…etc.), please provide a summary of your key achievements in this regard or a statement that proves your strong skills.

Previous working knowledge in the fields of project cycle management, and donor relation, please provide a summary of your key achievements in this regard.

Languages - Excellent level of spoken and written English; in addition to Arabic;

Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice Conditions of service: - Contract Type & Duration: Limited Duration Contract for 6 months; Extension is subject to funds availability, continuing need and satisfactory performance. - Basic Salary: Monthly basic salary 1103.70 US$; and monthly dependency allowance $18.65 and Group Medical Insurance GMI $12.00. - Leave: 2.5 per month - Other conditions of service and benefits may apply.

Additional Information - The incumbent will be required to work under pressure and beyond working hours.

Equivalency: When the minimum requirements are not fully met, Field Director for Field Area staff and Director of Human Resources for Headquarters Area staff, in consultation with the concerned supervisor may exceptionally substitute part of the unmet requirements with a combination of relevant academic qualifications, additional professional training and progressive relevant work experience. NB: Work experience alone or formal qualifications with no relevant work experience are not considered an acceptable combination

General Information:

This vacancy notice is open to internal candidates on LDC and external candidates.

As an Area post, preference will be given to local candidates already based in the duty station of the post.

UNRWA welcomes applications from qualified candidates with disabilities.

The Agency reserves the right not to make an appointment, to make an appointment at a lower grade, or to make an appointment with a modified job description. On appointment, all individuals will be asked to sign a self-attestation, confirming that they have not committed, been convicted of, or prosecuted for, any criminal offence and that they have not been involved, by act or omission, in the commission of any violation of international human rights law or international humanitarian law.

N.B: The incumbents might be asked –when there is a need- to work on a part-time basis (not less than 50% of normal working hours).

United Nations Considerations Staff members are subject to the authority of the Commissioner-General of UNRWA and to assignment by him or her.

UNRWA is committed to achieving gender parity at all levels of staffing under the current UN-wide gender agenda and strongly encourages applications from qualified applicants from under-represented groups.

At UNRWA, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. UNRWA is committed to creating a diverse and inclusive environment of mutual respect. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

UNRWA Considerations UNRWA staff are expected to uphold the highest standards of efficiency, competence, neutrality, impartiality and integrity. This includes respect for and commitment to human rights, diversity and non-violent means of dealing with all kinds of conflict. Only persons who fully and unconditionally commit to these values should consider applying for UNRWA jobs. Candidates will not be considered for employment with UNRWA if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. The Agency may disqualify applicants who have separated for reason of misconduct, who left a UN Agency while misconduct processes were pending, or who appear on the UN Sanctions List. UNRWA is a non-smoking work environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.