Project Assistant (G5)

Background:

This vacancy is for different positions in the following OSCE Support Programme for Ukraine (SPU) Components and projects: 1) Democratization and Good Governance – “Building Dialogue and Mediation Capacity for Conflict Prevention and Conflict Resolution”; 2) Economic and Environmental – “Demining – Support to Environmental Rehabilitation with Focus on Building National Humanitarian Mine Action Capacities of Ukraine.”

The Support Programme for Ukraine (SPU) has been established in order to continue to support the Ukrainian Government’s reform efforts, to provide a platform for continued Ukrainian efforts in implementing OSCE commitments, and to mitigate the increased risks to civilians caused by the war against the country. It will be implemented through extra-budgetary project activities.

The posts are financed from the extra-budgetary SPU projects under the OSCE Conflict Prevention Centre (CPC) at the Secretariat (SEC). The SPU is planned to run until July 2025. These posts are subject to the availability of funds, as well as an extension of the projects’ duration.

Please note that these posts are located in Kyiv, Ukraine. Subject to an agreement with the relevant manager, hybrid work modality is temporarily possible (on-site and teleworking).

Tasks and Responsibilities:

The incumbent works within the extra-budgetary (ExB) Support Programme for Ukraine (SPU) and provides programmatic and administrative support in the implementation of the Projects in the related area.

The incumbent is directly supervised by the Senior Project Associate and if selected, will be tasked with the following:

1. Preparing working documents and background material pertaining to the issues addressed through Project activities; drafting spot reports on specific issues relating to Project activities, awareness raising and legalisation initiatives and civil society organizations’ (CSO) engagement, for the use of the Programme; assisting in drafting other reports and requests, including interim and final reports for submission to the donor, Project evaluation reports and briefing papers on Project implementation; drafting Project inputs for periodic activity reports.
2. Assisting in the development of Project activities and liaising with counterparts, in order to facilitate their support and participation; preparing terms of reference for the employment of consultants and implementing partners, and monitoring the implementation of activities and submission of reports by the implementing partners and consultants.
3. Organizing logistical requirements for Project events (awareness raising events, workshops, seminars, conferences and meetings), including preparing agendas, and other Project documentation for approval by the supervisor, putting in place ICT and other equipment, stationery, refreshments etc., travel planning such as arrangement of accommodation (through submission of travel request/authorization) and transport requirements (in co-ordination with the Mission's transport office), organization and technical facilitation of online events, and maintenance of communication with all event participants and the relevant administrative offices.
4. Monitoring budget expenditure, giving estimates of costs for individual Project activities and proposing budgetary and/or expenditure adjustments.
5. Liaising with international, regional and national governmental and non-governmental institutions with the purpose of collecting and sharing information and co-ordinating activities in the area covered by the Project.
6. Assisting in collating and gathering information necessary for the development of outreach events and the assessment of their impact.
7. Performing other duties as assigned.

Necessary Qualifications:

• Completed secondary education supplemented by formal training or studies in the field relevant to the Project.
• Minimum of 4 (four) years of working experience in the economic/environmental field, security sector, political affairs or democratization.
• Experience in project planning, implementation and reporting.
• Experience conducting research and collecting information from a variety of sources.
• Computer literate with practical experience using Microsoft applications.
• Excellent written and spoken communication skills in English and Ukrainian languages.
• Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities.
• Ability and willingness to work as a member of team, with people of different cultural and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity.

Remuneration Package:

Monthly remuneration, subject to social security deduction, is USD 1,641, as per the relevant OSCE salary scale; the salary payment is effected in EUR. Social benefits will include possibility of participation in the Cigna medical insurance scheme and the OSCE Provident Fund.

Please note that appointments are normally made at step 1 of the applicable OSCE salary scale.

If you wish to apply for this position, please use the OSCE's online application link found under https://vacancies.osce.org/.

The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.

Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.

Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see https://www.osce.org/participating-states.

The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.

Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model.

Please note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews, tests, visas and relocation.

Please be aware that the OSCE does not request payment at any stage of the application and review process.

The mandatory retirement age at the OSCE is 65 years for contracted positions at the general service, professional and director level. The Organization shall apply an age limit of 63 years at the time of appointment as the incumbent selected is normally expected to carry out the contractual obligation of two years.

Additional Information

• Issued by: OSCE Secretariat
• Requisition ID: OSC000308
• Contract Type: Local Contracted
• Grade: G5
• Job Level: General Services
• Job Type: Contracted
• Number of posts: 2
• Location: OSCE
• Issue Date: Nov 6, 2023
• Closing Date: Nov 27, 2023
• Employee Status: Fixed Term
• Schedule: Full-time
• Education Level: High School Diploma / (GED)
• Job Field: Administration & Support
• Job Field: Administration & Support
• Target Start Date: As soon as possible