Project Assistant (DG-ECHO-ICG NEAMTWS)

Contract

This is a G-4 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 4 years of experience, depending on education. More about G-4 contracts.

**OVERVIEW** ------------ Post Number : IOC/PA 028 Grade : G-4 Parent Sector : Intergovernmental Oceanographic Commission (IOC) Duty Station: Paris Job Family: Administration Type of contract : Project Appointment Duration of contract : 1 year Recruitment open to : Internal and external candidates Application Deadline (Midnight Paris Time) : 20-JAN-2023 UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism **Only candidates who are entitled to work in France can apply to this position** **OVERVIEW OF THE FUNCTIONS OF THE POST** ----------------------------------------- The Intergovernmental Oceanographic Commission of the United Nations Educational, Scientific and Cultural Organization (UNESCO/IOC) is leading the implementation of the project Strengthening the Resilience of Coastal Communities in the Northeast Atlantic, Mediterranean Region (NEAM) to the Impact of Tsunamis and Other Sea Level-Related Coastal Hazards (the project). The project is funded by a grant from the European Commission (DG-ECHO). The main objective of the project will be to strengthen the resilience of vulnerable coastal communities in NEAM countries to tsunamis and other sea level-related hazards. The overall impact that the project will seek to achieve will be to reduce risk, increase safety and enhance the resilience of vulnerable coastal communities to coastal hazards in Cyprus, Egypt, Greece, Malta, Morocco, Spain, and Turkey. Under the overall authority of the Assistant Director-General for the Intergovernmental Oceanographic Commission (ADG/IOC) and supervision of the Head of the Tsunami Unit (IOC/TSU), the incumbent will work under the direct supervision and guidance of the IOC Tsunami Programme Specialist in charge of the Intergovernmental Coordination Group for the Tsunami Early Warning and Mitigation System in the North-Eastern Atlantic, the Mediterranean and Connected Seas (ICG/NEAMTWS), and in close cooperation with the Project Coordinator. The Project Assistant is expected to provide administrative and financial support in the organization and delivery of project activities. Long Description ---------------- In particular, the incumbent will be tasked with the following: - Provide administrative and financial support to the ongoing project (CoastWAVE). - Support the Project Coordinator in the daily implementation of the project work plan and budget, based on the agreements between IOC-UNESCO and the European Commission (DG-ECHO). - Organize and coordinating the procurement of services and goods under the project. - Assist with all projects financial and administrative activities. - Support the Project Coordinator in monitoring and reporting the progress of the project activities. - Assist with the monitoring of available financial resources with due regard to ensuring full compliance with UNESCO rules, regulations, policies, and strategies as well as with project specific requirements. - Assist the Project Coordinator in preparing budget reporting. - Support with the preparation of budget revisions with the IOC Tsunami Programme Specialist in charge of the ICG/NEAMTWS, Head of Tsunami Unit (IOC/TSU), and AO/IOC for submission to DG-ECHO. - Organize travel regarding missions and meetings (i.e. tickets, Daily Subsistence Allowance, visa, shipment of project material, duty charges) . - Provide assistance with the management of all project shipping matters, including liaising with appropriate channels, national governments, and agencies on custom and duty charges. Long Description ---------------- - Provide support to project tender selection of suppliers of services/goods is in accordance with UNESCO requirements and procedures. - Provide support to the project by organizing and supporting video conferencing tools. - Action on telephone inquiries, fax, post, and e-mail transmissions, and coordinating appointments, where necessary. - Provide assistance in monitoring co-finance contributions from partner institutions and ensure appropriate record-keeping. - Assist the IOC Tsunami Programme Specialist in charge of the ICG/NEAMTWS and Project Coordinator, with the procurements related to the production of project outreach, translations, and marketing materials in the languages of the project. **COMPETENCIES (Core / Managerial)** ------------------------------------ Accountability (C) Communication (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) Professionalism (C) **-** ----- For detailed information, please consult the [UNESCO Competency Framework](https://en.unesco.org/sites/default/files/competency_framework_e.pdf). **REQUIRED QUALIFICATIONS** --------------------------- **Education** - Completed secondary, technical and/or vocational school. **Work Experience** - Minimum three (3) years of relevant work experience in administrative and financial support to large projects and/or operating, preferably within international organizations. - Experience with financial, administrative and project management with an international funded multinational project, ideally in an international context. **Skills and Competencies** - Excellent coordination and negotiation skills. - Demonstrated ability to compile and synthesize information in coherent and succinct formats. - High attention to detail, and ability to work under tight deadlines. - Able to adapt and exercise flexibility to changing situation and or change in strategic decision that will results in optimal quality outcome and results. - Ability to work efficiently in a multi-cultural environment, with team spirit. - Demonstrated proficiency in use of office equipment with computer literacy in Microsoft Office, experience in financial management systems and online meeting platforms would be additional assets. **Languages** - Excellent writing and oral communication skills in English and good knowledge of French. **DESIRABLE QUALIFICATIONS** ---------------------------- **Work Experience** - Familiarity and/or experience managing projects funded by the European Union. **BENEFITS AND ENTITLEMENTS** ----------------------------- UNESCO’s salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc. For full information on benefits and entitlements, please consult our [Guide to Staff Benefits](https://unesco.sharepoint.com/:b:/s/HRMTeam/ESzDuIMSjEtIqYwVozjc3I8Bb5Kj-P0DrTgbm4BIjD17nQ?e=41cm7D). **SELECTION AND RECRUITMENT PROCESS** ------------------------------------- Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the [UNESCO careers website.](https://careers.unesco.org/careersection/2/joblist.ftl) No modifications can be made to the application submitted. The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates. Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided. **Footer** ---------- UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States ([last update here](https://en.unesco.org/careers/geographicaldistribution)) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts. UNESCO does not charge a fee at any stage of the recruitment process.