Project Assistant (ARBE)

Support project implementation and administrative tasks.

This opening expired 10 months ago. Do not try to apply for this job.

AUC - The African Union Commission

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Ethiopia

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Application deadline 10 months ago: Friday 11 Jul 2025 at 23:59 UTC

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Overview

Support project implementation and administrative tasks.

You have:

Bachelor's degree in procurement or related field with at least 2 years of relevant experience.
Or a Diploma in procurement or related field with at least 3 years of relevant experience.
Experience in working in the context of large and complex development projects.
Proficiency in one of the AU working languages, fluency in another AU language is an added advantage.

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Job Description

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Job Title: Project Assistant (ARBE)

Posting Start Date: 6/11/25

Job Description: AU Values

• Respect for Diversity and Team Work • Think Africa Above all

• Transparency and Accountability • Integrity and Impartiality

• Efficiency and Professionalism • Information and Knowledge Sharing

.

Please download the African Union CV template here. Kindly fill it out correctly and upload it to the "Resume" tab of your profile. This is MANDATORY.

Organization Information

Reports to: FSRP Project Coordinator

Directorate: Agriculture and Rural Development

Division : Project Implementation Unit (PIU)

Number of Direct Reports: 0

Number of Indirect Reports: 0

Number of Positions: 1

Contract Type: Fixed Term

Job Grade: GSA5

Location: Addis Ababa, Ethiopia

Purpose of Job

The Food Systems Resilience Program for Eastern and Southern Africa Project (FSRP) funded by the World Bank with the objective to increase the resilience of food systems and preparedness for food security in targeted parts of Eastern and Southern Africa.

Main Functions

Under the overall guidance and supervision of the FRSP Project Coordinator, the FSRP Administrative Assistant supports the Project Team/PIU in all administrative tasks in support of project implementation.

Specific Responsibilities

• Organize internal & external meetings (invites/meeting room/catering) • Draft memos and required documents for review and approval by the FSRP Project Coordinator and onwards correspondence within and outside the AUC. • Manage the billing process in close collaboration with the FSRP Procurement Officer and the Finance Officer. • Prepare, review, manage and coordinate finalizing invoices • Generate and implement ideas for continuous improvement on systems and processes • Organize and manage daily activities for the FSRP Project Coordinator and members of the PIU • Schedule conference rooms and arrange meetings and events in close collaboration with the FSRP KM Officer • Prepare timesheets and other required administrative documents within the PIU. • Prepare all necessary documents for events, including liaising with Travel Unit • Participate in annual project reviews and planning workshops and assist the FSRP Project Coordinator in preparing relevant reports; • In close collaboration with the FSRP Project Coordinator and other staff in the PIU, organize international/inter-governmental meetings and conferences, advocate strategic partnerships, best practices, and increased policy dialogue and develop and negotiate effective working relationships/consensus and agreements with international and national partners • Perform any other duties as assigned by the supervisor.

Academic Requirements and Relevant Experience

• Bachelor’s degree in procurement or related field with at least 2 years of relevant experience. • Or a Diploma in procurement or related field with at least 3 years of relevant experience. • Experience in working in the context of large and complex development projects.

Required Skills

• Excellent interpersonal skills • Sound planning and organisational skills • Proficiency in one of the AU working languages, fluency in another AU language is an added advantage

Leadership Competencies

Strategic Insight

Developing Others

Change Management

Managing Risk

Core Competencies

Building Relationship

Foster Accountability Culture

.Learning Orientation

Communicating with Influence

Functional Competencies

Conceptual Thinking

Job Knowledge Sharing

Drive for Results

Continuous Improvement Orientation

.

TENURE OF APPOINTMENT:

The Appointment will be made on a fixed term contract for a period of one (1) year, of which the first three (3) months will be considered as a probationary period. Thereafter, the contract may be renewed for a similar period subject to funding availability, satisfactory performance and agreed deliverables.

GENDER MAINSTREAMING:

The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

LANGUAGES: Proficiency in one of the AU working languages (Arabic, English, French, Kiswahili, Portuguese, and Spanish) is mandatory and fluency in another AU language is an added advantage.

REMUNERATION:

The salary attached to the position is an annual lump-sum of US$ 55,174.63 (GSA5 Step 5) inclusive of all allowances for internationally recruited staff, and US$ 22,656.97 inclusive of all allowances for locally recruited staff of the African Union Commission.

Applications must be submitted no later than July 11, 2025 11h59 p.m. EAT. -Only candidates who meet all job requirements and are selected for interviews will be contacted. -Consideration will be given only to those candidates who have submitted a fully completed online application with a curriculum vitae (CV), an African passport, and the required academic qualifications, such as Diplomas (Bac+2), Bachelor's degrees (Bac+3), Master's degrees (Bac+5) and any relevant certificate in line with the area of expertise. -The African Union is an equal opportunity employer, and female candidates are strongly encouraged to apply. - Candidates from least represented countries within the African Union are strongly encouraged to apply for positions that fit their profiles. These countries include: Algeria, Angola, Cape Verde, Central African Republic, Comoros, DR Congo, Egypt, Equatorial Guinea, Eritrea, Guinea, Guinea-Bissau, Liberia, Libya, Madagascar, Mali, Mauritania, Mauritius, Morocco, Namibia, Sahrawi D.R., Sao Tome and Principe., Seychelles, and Somalia.

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Potential interview questions

How do you manage competing priorities and deadlines?	This question assesses your time management skills.	Discuss specific strategies you use to prioritize tasks effectively.
Can you describe a time you had to organize a complex meeting?	This question is to understand your organizational skills.	Pro members can see the explanation.
How do you handle conflicts within a team?	Pro members can see the explanation.	Pro members can see the explanation.
What system do you use for managing administrative documents?	Pro members can see the explanation.	Pro members can see the explanation.
How do you ensure compliance with procurement policies?	Pro members can see the explanation.	Pro members can see the explanation.
Can you give an example of a successful project improvement initiative you implemented?	Pro members can see the explanation.	Pro members can see the explanation.
Describe your experience with multi-stakeholder partnerships in past projects.	Pro members can see the explanation.	Pro members can see the explanation.
How do you keep track of your tasks and ensure timely completion?	Pro members can see the explanation.	Pro members can see the explanation.