Project Assistant

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

UN Women has been working in Lebanon since 2015 to address the economic and social needs of refugees and host communities in close cooperation with the Government of Lebanon. UN Women Lebanon works on issues of women’s political participation, peace and security, economic empowerment and changing social norms around gender and masculinities. Through the Women Peace and Security (WPS) programme, UN Women supports the implementation, reporting, monitoring and evaluation of progress and results of the National Action Plan (NAP) 1325 (endorsed in 2019 by the Government of Lebanon). Reporting to the Programme Management Specialist, the Project Assistant provides support to the effective management of UN Women programmes in the Lebanon CO by supporting the administrative, financial, and logistical management of the WPS portfolio. The Project Assistant works in close collaboration with the programme and operations team, ensuring successful UN Women programme implementation under portfolio.

Within the delegated authority and under the supervision of Programme Management Specialist or his/her designated mandated representative(s), the UNV project assistant will:

• Provide administrative and logistical support to the formulation and management of programs • Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements, including tracking the delivery of funds. • Provide administrative support to the executing agencies / responsible parties on routine delivery and reporting of programme supported activities and finances. • Provide administrative support for the audit of programs/ projects and support implementation of audit recommendations.
• Identify sources and gather and compile data and information for the preparation of documents, guidelines, speeches, and position papers, in collaboration with the Program team. • Provide administrative support to the financial management of the Programme Unit • Create projects in Atlas, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project. • Provide administrative support in monitoring and preparation of budget and the finances of programs/projects, and in the preparation of FACE forms. • Prepare non-PO vouchers for development projects. • Process payment for consultants, as delegated. • Create requisitions in Atlas for development projects; register good receipts in Atlas. • Provide administrative support to the Programme Unit • Undertake all logistical, administrative, and financial arrangements for organization for meetings, workshops, events, and missions. • Make travel arrangements for the Programme Team, including travel requisitions and claims. • Draft minutes in meetings, as delegated. • Assemble briefing materials and prepare power-point and other presentations, in collaboration with the Program team. • Organize and coordinate filing of documents; maintain mailing lists. • Provide administrative support to resource mobilization • Organize, compile, and process documentation and information from donors, and programme team as inputs to various databases and documents. • Facilitation of knowledge building and knowledge sharing • Provide administrative support to the organization of training for the office staff and partners on programme and operations related issues. • Any other related tasks as may be required or assigned by the supervisor.

• Professionalism • Integrity • Teamwork and respect for diversity • Commitment to continuous learning • Communication • Flexibility • Genuine commitment towards the principles of voluntary engagement

administrative or program management/support (admin and Finance)

As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging his/her own housing and other living essentials. This position is based in Lebanon, Beirut , Sin El-Fil Qubic center. National UN Volunteers are part of the malicious insurance plan. National UN Volunteers are expected to be culturally sensitive and adjust to the prevailing culture and traditions.