Project Assistant

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

The United Nations Entity for Gender Equality and the Empowerment of Women (UN Women), grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Placing women's rights at the center of all its efforts, UN Women leads and coordinates United Nations system efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It provides support to Member States’ efforts and priorities in meeting their gender equality goals and for building effective partnerships with civil society and other relevant actors.

In Turkey, in line with its global Strategic Plan 2022-2025 and Country Strategic Note (2022-2025), and the overall UN Sustainable Development Cooperation Framework for Turkey (2021-2025), UN Women works in four thematic areas: (i) governance and participation in public life; (ii) women’s economic empowerment; (iii) ending violence against women and girls; and (iv) women, peace and security, humanitarian action and disaster risk reduction. Towards these goals, UN Women implements programmes and projects that aim to advance gender equality, improve women’s access to opportunities, rights and services in political, social, and economic life and combat gender stereotypes, discrimination, and violence, as required by international and national legal and policy commitments. UN Women collaborates with numerous partners – central and local level government authorities, civil society organizations, including women’s organizations and platforms, academia, private sector companies, other UN agencies. It commits itself to the Leaving No One Behind principle, by supporting targeted actions to remove the obstacles that marginalized and vulnerable groups of women face in accessing their rights and to promote them as agents of change.

Recent developments on WEPs such as newly added global tools and guidelines can all be reached at https://www.weps.org/.

In this context, UN Women Turkey plans to hire a National UN Volunteer to work in the area of gender equality and women’s empowerment within the private sector and WEPs in Turkey. The National UN Volunteer will provide programme, administrative, and logistical assistance to the Private Sector team and the partners for the smooth implementation of the activities. The Project Assistant promotes a client, quality, and results-oriented approach. The Project Assistant works in close collaboration with the project staff, implementing partner, other local stakeholders and the Operations team to ensure consistent service delivery.

1. Administrative and logistical support for WEPs approvals under the Private Sector Team

• Provide administrative support in day-to-day implementation of activities under Private Sector Team, including the WEPs application reviews, approvals and administrative follow up of WEPs technical application issues • Guide companies interested in signing the WEPS, on advising them on the technical steps necessary, following up their signature process, reviewing and approving all incoming WEPs applications to Türkiye • Support current WEPs signatories in updating their WEPs profiles and any technical issues encountered during the process • Carry out communication with UN Women HQ WEPs Secretariat in resolving technical issues related to WEPs applications and approvals

2. Administrative and logistical support to implementation of activities under Private Sector Team

• Provide administrative support in day-to-day implementation of activities under Private Sector Team, including support in the preparation of work plans, budgets, and proposals on implementation arrangements, including tracking the delivery of funds • Support the Private sector team in the organization of events, workshops, trainings under the project. In particular: prepare invitation letters, contact participants, ensure collection of all relevant documentation related to travel of participants, prepare background materials for meetings and events, etc. • Participate in meetings, training sessions, conferences and other programmatic events and prepare reports/minutes as required • Provide support related to the logistics and organization of travel under Private Sector Team, including drafting travel mission plans and preparing travel authorizations and logistical information. Ensures Travel Claims are properly, and timely filled, and original documents kept on file • Maintaining mailing lists • Support with filing system in the office and ensure documentation as per UN Women rules and guidelines • Drafts routine correspondence and provide assistance with English – Turkish translation, as needed • Support full compliance of administrative activities with UN Women rules, regulations, policies, and strategies.

3. Provision of procurement and financial support under Private Sector Team • Provide support with the collection of offers for selection of venues, services etc., in line with UN Women procurement rules • Create requisitions in Atlas for financial processes under the project, submit them to the buyer and finance unit for creation of purchase orders and follow-up their timely approval in coordination with the Buyers • Receive invoices for procurement of goods and services and payments in a timely manner. Ensure that correct information on vendors is provided. • Draft and create payment requests for pre-approval. Ensure all original financial records are kept on file, including both vendor and partner contracts and documentation • Support the operational procedures and completing documentation on the preparation, selection, and payment processes for the national/ international/ local consultants

4. Facilitation of knowledge building and knowledge sharing • Provide support to the synthesis of lessons learnt and best practices. • Draft inputs to reports and briefing notes as requested • Participate in and contribute to staff trainings to strengthen programmatic and operational skills

• Professionalism • Integrity • Teamwork and respect for diversity • Commitment to continuous learning • Planning and organizing • Communication • Flexibility • Genuine commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity and self-reliance; and commitment towards UN Women’s mission and vision, as well as to the UN Core Values

administrative support of development programme/project • Experience at the national and/or international level on women’s empowerment and gender equality is an asset. • Excellent oral and written skills in English and Turkish; excellent drafting, formulation, reporting skills, • Accuracy and professionalism in document production and editing • Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development • Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel • Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, PowerPoint etc.) and social media/email/internet; familiarity with database management; and office technology equipment • Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines • Sound security awareness • Have affinity with or interest in gender issues, justice system, and volunteerism as a mechanism for durable development, and the UN System • Motivated to contribute towards peace and development and to serve others

This assignment’s duty station is Ankara and relocation is required for the one not living in Ankara. Due to COVID-19 pandemic restrictions, this can be within a month after contracted upon agreement with the hiring manager. The UN Volunteer will be responsible for arranging her/his own housing and other living essentials. UNV Entitlements in a Nutshell for National UN Volunteers (Specialist): • Current Volunteer Living Allowance (VLA) is approx 10900 TRY as of May2022. This amount is subject to increase in parallel with revision in allowance of local personnel applicable in each year. • 100% health, life and dismemberment coverage by CIGNA. As per UN’s diplomatic mission status, it is not included in National Security Institution’s (SGK) system but can be initiated on private basis. • Entitlement to annual Leave at the rate of 2.5 working days per completed month of volunteer assignment • Entry allowance for covering relocation expenses • Exit allowance upon completion of service • Several learning opportunities

Unified Conditions of Service is available on UNV's website.