Project Assistant

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

The UN Volunteer will work under the supervision of the Programme Manager to Provide Programme, Financial Management and Admin Support to the project team.

Within the delegated authority and under the supervision of the Programme Manager or his/her designated mandated representative(s), the UNV Programme Assistant will:

1. Provide Programme Management Support
   • Support the Programme Manager organize field visits on a regular basis to monitor and follow up on the progress of programme activities. • Gather lessons learned and best practices and share them with the UN Women Project Team. • Draft formal correspondence, in both Arabic and English, as needed. • Take meeting minutes and draft short reports as needed. • Support organizing workshops, activities and events related to the programme interventions, as needed. • Support the project teams in collecting data for reporting. • Assist the programme team in reviewing and preparing documentation on the procurement of goods and services, and support contract tracking.

2. Provide Financial Management Support
   • Support the programme team in the financial management of projects. • Prepare supporting documents for payments and financial reports. • Support the Programme and Finance Associate in reviewing financial submissions and verification of samples submitted by partners. • Support the Programme and Finance Associate to ensure timely and quality liquidation of partner advances.

3. Provide Administrative Support • Provide administrative support to the programme team in the organization of events, meetings and workshops, etc. • Create and maintain files of correspondence/documents and electronically received information, and ensure up-to- date filing. Maintain both hardcopies and electronic copies of the office records and reference files on various subjects. • Prepare presentation material/slides in Power-point for presentations for the meetings/workshops and keep all papers ready for meetings.

4. Support knowledge building and knowledge sharing, focusing on: • Participation in workshops and trainings as requested by the Project Manager. • Supporting in the preparation and implementation of dissemination plans of knowledge products. • Keeping up to date with the latest advancement in the field of information and knowledge sharing.

5. Other • Any other related tasks as may be required or assigned by the supervisor.

• Professionalism: demonstrated understanding of operations relevant to UN Women; technical capabilities or knowledge relevant or transferrable to UN Women procedures and rules; discretion, political sensitivity, diplomacy and tact to deal with clients; ability to apply good judgement; ability to liaise and coordinate with a range of different actors, especially in senior positions; where appropriate, high degree of autonomy, personal initiative and ability to take ownership; resourcefulness and willingness to accept wide responsibilities and ability to work independently under established procedures; ability to manage information objectively, accurately and confidentially; responsive and client-oriented; • Integrity: demonstrate the values and ethical standards of the UN and UN Women in daily activities and behaviours while acting without consideration of personal gains; resist undue political pressure in decision-making; stand by decisions that are in the organization’s interest even if they are unpopular; take prompt action in cases of unprofessional or unethical behaviour; does not abuse power or authority; • Teamwork and respect for diversity: ability to operate effectively across organizational boundaries; excellent interpersonal skills; ability to establish and maintain effective partnerships and harmonious working relations in a multi-cultural, multi-ethnic, mixed-gender environment with sensitivity and respect for diversity; sensitivity and adaptability to culture, gender, religion, nationality and age; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of UN operations; ability to achieve common goals and provide guidance or training to colleagues; • Commitment to continuous learning: initiative and willingness to learn new skills and stay abreast of new developments in area of expertise; ability to adapt to changes in work environment. • Planning and organizing: effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner; ability to establish priorities and to plan, coordinate and monitor (own) work; ability to work under pressure, with conflicting deadlines, and to handle multiple concurrent projects/activities; • Communication: proven interpersonal skills; good spoken and written communication skills, including ability to prepare clear and concise reports; ability to conduct presentations, articulate options and positions concisely; ability to make and defend recommendations; ability to communicate and empathize with staff (including national staff), military personnel, volunteers, counterparts and local interlocutors coming from very diverse backgrounds; capacity to transfer information and knowledge to a wide range of different target groups; • Flexibility: adaptability and ability to live and work in potentially hazardous and remote conditions, involving physical hardship and little comfort; to operate independently in austere environments for protracted periods; willingness to travel within the area of operations and to transfer to other duty stations within the area of operations as necessary; • Genuine commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity and self-reliance, and commitment towards UN Women’s mission and vision, as well as to the UN Core Values.

• Minimum of 3 years of professional experience in programme support functions; including programme implementation, coordination, monitoring, and financial management support. • Experience working on humanitarian action is desirable; • Knowledge of the UN system is desirable;

The UN Volunteer will be working in Gaza.

As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging his/her own housing and other living essentials. The UN Volunteer will receive on monthly basis ILS 4,857 including wellbeing differential.