Project Assistant

Support project administration and execution at UNIDO.

This opening expired 1 month ago. Do not try to apply for this job.

UNIDO - United Nations Industrial Development Organization

Open positions at UNIDO

Vienna (Austria)

Application deadline 1 month ago: Friday 17 Jul 2026 at 23:59 UTC

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Support project administration and execution at UNIDO.

You have:

Completed higher secondary education (high school diploma or equivalent) is required.
Formal administrative/secretarial/clerical training or equivalent is desirable.
A first level university degree (Bachelor’s or equivalent) in relevant fields is accepted with a reduced requirement for years of professional experience.
A minimum of work experience in the relevant fields, including specialized administrative or operational support functions is required.
Fluency in written and spoken English is required.
Fluency in written and spoken Japanese is highly desirable.
Experience in office procedures and practices, preferably within the UN system or in a multicultural environment is required.
Experience in the procurement affairs and knowledge in applying Grants Manual and Grants Agreement under a technical cooperation project is an asset.
Experience/proficiency in using Microsoft Office (Outlook, Word, Excel and PowerPoint), internet, is required.
Experience with SAP or similar ERP software is desirable.

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Can you describe your experience in administrative support roles and how they have prepared you for this position?	The interviewer wants to understand how your previous roles relate to the responsibilities of this position.	Discuss specific tasks and what you learned from those experiences that apply to this role.
How do you prioritize your tasks when managing multiple projects simultaneously?	This question gauges your organizational skills and ability to handle pressure.	Pro members can see the explanation.
What steps do you take to ensure accuracy and attention to detail in your work?	Pro members can see the explanation.	Pro members can see the explanation.
Describe a time when you had to handle a difficult or complex request from a supervisor.	Pro members can see the explanation.	Pro members can see the explanation.
How do you maintain effective communication with team members and stakeholders?	Pro members can see the explanation.	Pro members can see the explanation.
What software tools have you used in previous roles, and how do you use them to improve efficiency?	Pro members can see the explanation.	Pro members can see the explanation.
Can you give an example of how you contributed to a project or team goal?	Pro members can see the explanation.	Pro members can see the explanation.
What motivates you to work in an international organization like UNIDO?	Pro members can see the explanation.	Pro members can see the explanation.