Project Assistant

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UNDP - United Nations Development Programme

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Application deadline 2 years ago: Monday 1 Nov 2021 at 00:00 UTC

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Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

This UNV assignment is part of UNDP’s Accelerator Lab Network, the largest and fastest learning global network on development challenges. UNDP has already set up 92 labs in 116 countries including Thailand embedded within UNDP’s global architecture and country platforms. The objective of this network is to bring forward actionable insights and reimagine, with policymakers, local communities and social innovators, sustainable development for the 21st century. The Accelerator Labs are testing new ways of working and creating a new capability for decisionmakers to explore, experiment, and grow portfolios of mutually reinforcing solutions to tackle today’s challenges. We use the power of the crowd, machine learning and distributed decision making to support partners to understand problems, develop new solutions, promote more inclusive decision making, and provide better oversight of what is done. We identify grassroot solutions and stretch their potential to accelerate development. We apply experimentation closely with government partners to grow this as a mode of operating to reduce costs of large scale public sector reforms. Experimentation helps us learn whether particular assumptions are accurate before deploying solutions at scale, especially in the rapidly evolving contexts that often dominate development progress.

Within the delegated authority and under the supervision of the Heads of the Accelerator Lab or his/her designated mandated representative(s), the UNV will: 1. Provide support to management of ongoing project activities through the following tasks and duties: - Collection, analysis and presentation of information for joint planning meeting, quarterly work plans, and budget work plans to support project implementation; - Prepare information for Heads of Accelerator Labs for his/her advice to donor, Implementing Partners and UNDP; - Creating project in UNDP’s financial and administrative system, prepare budget revisions, revision of project status, determination of unutilized funds; - Prepare and regularly update the Annual Workplan and the project budget; and - Undertake project operational and financial closure formalities including submission of terminal reports, transfer and disposal of equipment, processing of semi-final and final revision and support project manager in preparing the terminal assessment reports.

  1. Ensures effective administrative and logistical support for the achievement of the outcomes of the project, focusing on achievement of the following results:

- Support national project implementation activities according to UNDP workflows (including Individual Contract (IC), procurement and payment process, organization of forums, workshops, travel, etc); - Check related forms delivered by Implementing Partners and suppliers for completion before submitting them to the Finance or Procurement Unit; - Proper receipting of goods and services; - Administrative support to conferences and workshops; - Contacts with visitors and project personnel, arrangement of appointments and meetings, and/or taking minutes; - Compilation and preparation of briefing and presentation materials, speeches, background information and documentation for meetings and missions; - Maintenance of records/ documents/ files relating to the project in a user friendly manner - Be responsible for assigned correspondence and other administrative tasks including creating E-requisitions ; - Arrangements of travel and hotel reservations, preparation of travel authorizations, processing requests for visas, identity cards and other documents; - Preparing correspondences relating to the implementation of the projects; - Making logistical arrangements for the field visits and missions of the project team; - Assistance in proper control of supporting documents for payments and financial reports; - Preparation of routine correspondence, faxes, memorandum and reports to partners; - Extracting, inputting, copying and filing data from various sources as required; - Translation of documents as required; - Maintain a proper filing system for financial records ensuring safekeeping of confidential materials; and - Follow up on deadlines, commitments made, actions taken and coordination of collection and submission of the reports to Programma Officers.

  1. Provides support to project maintenance and assets management, focusing on achievement of the following results:

- Act as a backup to the Asset Focal point in the maintenance of records on assets management; and - Maintenance of files and records relevant to project maintenance.

  1. Support knowledge building and knowledge sharing, focusing on achievement of the following results:

- Participation in the training for the operations/programme staff and other trainings as appropriate; and - Drafting of social media posts to share project’s activities; - Sharing sound contributions to knowledge networks and communities of practice.

  1. Any other related tasks as may be required or assigned by the supervisor.

professionalism, integrity, working in teams, commitment to continuous learning, communication, flexibility.

• Bachelor’s degree in political science, communication, social science, economics, business administration and other relevant areas • At least 1 year of professional work experience at the national and/or international level; experience working with innovation driven organizations and knowledge in development challenges is an asset, as is experience working in the UN or other international development organization; • Willingness to learn and ability to work in a fast pace environment; • Excellent oral and written skills; excellent drafting, formulation, reporting skills; • Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development; • Advanced IT skills are desirable, computer, web editing skills as well as proficiency photo and text editing are a must; • Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines;

The living cost in Thailand is relatively low, as compared to many other capitals in Southeast Asia. Housing is widely available in various sizes and at various price points. Private healthcare in Thailand is of excellent standard and there are numerous top hospitals in Bangkok which fall far below countries like the US in terms of price. There are numerous high quality international schools available in Bangkok with English as the language of instruction. Bangkok has different public transportation options including the BTS skytrain and MRT underground, metered taxis, mobile based ride hailing services (Grab, All Thai Taxi, etc.), taxis, buses, and boats.

As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging his/her own housing and other living essentials.

Added 2 years ago - Updated 2 years ago - Source: unv.org