Project Assistant

Volunteering Admin Communications & PR

Overview

Support the Green and Digital Innovation Cooperation Project by managing activities and assisting in program tasks.

You have:

• At least 3 years (with master’s degree) or 5 years (with bachelor’s degree) years of professional work experience at the national and/or international level in programme management.
• Familiar with programme management, previous experience of international programme coordination and implementation.
• Excellent oral and written skills; excellent drafting, formulation, and reporting skills.
• Accuracy and professionalism in document production and editing.
• Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners.
• Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet.
• Sound security awareness.
• Have affinity with or interest in climate change and sustainable development, volunteerism as a mechanism for durable development, and the UN System.

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

This UNV assignment is part of UNDP’s programming initiative Green and Digital Innovation Cooperation Project (GDIP). GDIP aims to catalyze global cooperation on climate action and sustainable development. The Project supports China's dual carbon goals-- achieving carbon peak by 2030 and carbon neutrality by 2060—while advancing the transformation of Hainan Province into a free trade port and a zero-carbon island. It further aims to enhance the sustainable development capacity of China-EU (Baoting) Green and Digital Innovation Cooperation Zone (Baoting Innovation Zone) through cross-sectoral innovation and international collaboration, contributing to the 2030 Agenda for Sustainable Development and global climate goals.

Within the delegated authority and under the supervision of UNDP Programme Manager and PMO Director or his/her designated mandated representative(s), the UN Specialist Volunteer will:

· Provide support in organizing training, meetings, conferences, field visits and other events; · Draft routine correspondence, meeting minutes, facsimile, memoranda and reports from oral instructions, previous correspondence or other available information sources in accordance with standard office procedures; · Support the project management in monitoring expenditure and commitments against project budget and relevant plans; · Assist team members, experts and consultants, in liaison with project team operations, on all operational matters; · Maintain and update all administrative, personnel and financial files and records as well as general office files related to the project; · Support the preparation of procurement documents and follow up with the procurement process; · Prepare project advocacy materials, including press releases, social media posts, video, etc; · Support coordination and communication with local and international stakeholders in the project; · Provide translation or interpretation support if required; · Travel to various project locations if required; · Any other related tasks as may be required or assigned by the supervisor.

Furthermore, UN Volunteers are encouraged to integrate the UN Volunteers programme mandate within their assignment and promote voluntary action through engagement with communities in the course of their work. As such, UN Volunteers should dedicate a part of their working time to some of the following suggested activities:

· Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day); · Be acquainted with and build on traditional and/or local forms of volunteerism in the host country; · Provide annual and end of assignment self-reports on UN Volunteer actions, results and opportunities.
· Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.; · Assist with the UNV Buddy Programme for newly-arrived UN Volunteers; · Promote or advise local groups in the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

· Professionalism: demonstrated understanding of operations relevant to UNDP; technical capabilities or knowledge relevant or transferrable to UNDP procedures and rules; discretion, political sensitivity, diplomacy and tact to deal with clients; ability to apply good judgement; ability to liaise and coordinate with a range of different actors, especially in senior positions; where appropriate, high degree of autonomy, personal initiative and ability to take ownership; resourcefulness and willingness to accept wide responsibilities and ability to work independently under established procedures; ability to manage information objectively, accurately and confidentially; responsive and client-oriented; · Integrity: demonstrate the values and ethical standards of the UN and UNDP in daily activities and behaviours while acting without consideration of personal gains; resist undue political pressure in decision-making; stand by decisions that are in the organization’s interest even if they are unpopular; take prompt action in cases of unprofessional or unethical behaviour; does not abuse power or authority; · Teamwork and respect for diversity: ability to operate effectively across organizational boundaries; excellent interpersonal skills; ability to establish and maintain effective partnerships and harmonious working relations in a multi-cultural, multi-ethnic, mixed-gender environment with sensitivity and respect for diversity; sensitivity and adaptability to culture, gender, religion, nationality and age; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of UN operations; ability to achieve common goals and provide guidance or training to colleagues; · Commitment to continuous learning: initiative and willingness to learn new skills and stay abreast of new developments in area of expertise; ability to adapt to changes in the work environment. · Planning and organizing: effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner; ability to establish priorities and to plan, coordinate and monitor (own) work; ability to work under pressure, with conflicting deadlines, and to handle multiple concurrent projects/activities; · Communication: proven interpersonal skills; good spoken and written communication skills, including ability to prepare clear and concise reports; ability to conduct presentations, articulate options and positions concisely; ability to make and defend recommendations; ability to communicate and empathize with staff (including national staff), military personnel, volunteers, counterparts and local interlocutors coming from very diverse backgrounds; capacity to transfer information and knowledge to a wide range of different target groups; · Flexibility: adaptability and ability to live and work in potentially hazardous and remote conditions, involving physical hardship and little comfort; to operate independently in austere environments for protracted periods; willingness to travel within the area of operations and to transfer to other duty stations within the area of operations as necessary; · Genuine commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity and self-reliance; and commitment towards UNDP’s mission and vision, as well as to the UN Core Values.

· At least 3 years (with master’s degree) or 5 years (with bachelor’s degree) years of professional work experience at the national and/or international level in programme management, experience with INGOs is an asset, as is experience working in the UN or other international development organization; · Familiar with programme management, previous experience of international programme coordination and implementation; · Excellent oral and written skills; excellent drafting, formulation, and reporting skills; · Accuracy and professionalism in document production and editing; · Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development; · Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel; · Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment; · Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines; · Sound security awareness; · Have affinity with or interest in climate change and sustainable development, volunteerism as a mechanism for durable development, and the UN System.

The duty station of the national UN Volunteer is located in Beijing. You can check full entitlements at the duty station at https://app.unv.org/calculator

The complete UN Volunteer Conditions of Service is available at https://explore.unv.org/cos

Please click here for the application and detailed information https://app.unv.org/api/doa/doa/1784888021261006/social.html

As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging his/her own housing and other living essentials.

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Potential interview questions

Added 9 months ago - Updated 9 months ago - Source: unv.org