Project Assistant

Contract

This is a G-2 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 2 years of experience, depending on education. More about G-2 contracts.

**OVERVIEW** ------------ Parent Sector : Field Office Duty Station: Palestine, State of Job Family: Education Type of contract : Non Staff Level : SC 2/A (SB2 Peg1) Duration of contract : 6 months with possible extension depending on funds availability Recruitment open to : External candidates Application Deadline (Midnight Paris Time) : 12-April-2021 UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism **Only candidates entitled to work in Palestine can apply.** **OVERVIEW OF THE FUNCTIONS OF THE POST** ----------------------------------------- The incumbent will be responsible for providing administrative support to implement education activities in Palestine. Under the overall authority of Director and the direct supervision of the Education Programme Specialist and Project Officer, the incumbent will support implementation of project activities with the following responsibilities: - Provide assistance in preparing, planning, implementing and following-up on national activities, workshops, and trainings by initiating a variety of contractual documents including preparing draft contracts’ terms of references and purchase requisitions in accordance with instructions and using UNESCO’s automated financial management systems. - Assist in project’s administration including estimating costs and preparing detailed budgets and contracts for projects’partners and contractors. Track, retrieve, research files, reports, other records and past practices. Ensure regular contacts with partners and contractors’ including from the Government, NGO, International Organization, private sector and civil society to implement the activities - Prepare draft minutes, activity reports and monitor follow-up activities and contractors’ deliveries and reporting, assist in verifying conformity of deliverables and prepare payment requests, follow-up financial settlement of all expenses - Provide a full range of routine services in accordance with UNESCO standard office procedures including maintaining/updating projects’ documentation and records, research, and track background information and documentation, handling in-coming and out-going correspondences, drafting letters and reports. - Assist in the compilation, consolidation, translation and preparation of activity descriptions, reports, papers, concept notes, invitations, and other materials, by conducting research and providing initial drafts and language editing. - Assist with communication and information management activities, including preparing press release, website and social media items. - Contribute to the implementation of other education programme tasks. **COMPETENCIES (Core / Managerial)** ------------------------------------ Accountability (C) Communication (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) **-** ----- For detailed information, please consult the [UNESCO Competency Framework](https://en.unesco.org/sites/default/files/competency_framework_e.pdf). **REQUIRED QUALIFICATIONS** --------------------------- Education Completed secondary, technical and/or vocational education. Work Experience A minimum of 3 years of relevant work experience in project management assistance and/or administrative tasks or related areas. Skills - Good organizational, coordination and interpersonal skills - Solid written and oral communication skills, including an ability to prepare and present information concisely - Flexibility to adjust work schedules and priorities to provide quality and timely support and services; capacity to work effectively under pressure. - Discretion, good sense of judgement and capacity to deal efficiently and tactfully with people of different cultural backgrounds - Ability to work in a team and to maintain effective working relationships in a multicultural environment. - Strong IT skills including MS Office (Word, Excel, PowerPoint, Outlook, etc.) Languages - Excellent knowledge (written and spoken) of English and Arabic. **DESIRABLE QUALIFICATIONS** ---------------------------- Education Post-secondary courses/certificates/degrees in accountancy, finance, administration and/or project management. Work experience Experience in the UN System or the other international organization. **APPLICATION PROCESS** ----------------------- Interested candidates should submit their application online, complete all requested information and the “Employment History Form”. **SELECTION AND RECRUITMENT PROCESS** ------------------------------------- Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the [UNESCO careers website.](https://careers.unesco.org/careersection/2/joblist.ftl) No modifications can be made to the application submitted. The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates. Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided. **Footer** ---------- UNESCO applies a zero tolerance policy against all forms of harassment. UNESCO is committed to achieve and sustain gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities, as well as nationals from non-and under-represented Member States [(last update here)](https://en.unesco.org/careers/geographicaldistribution) are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts. UNESCO does not charge a fee at any stage of the recruitment process.