Project Assistant

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

Eligibility criteria

Minimum age: 22 years old. Applicants must be nationals of or legal residents in the country of assignment.

Description of task

Within the delegated authority and under the supervision of the Head of UN-Habitat Iraq or his/her designated mandated representative(s), the UNV Project Assistant will:

General

• Assist planning, implementation and monitoring of the project.
• Assist coordination with project counterparts and stakeholders.
• Assist project monitoring and information gathering/analysis for reporting.

Finance

• Prepare, submit, and track petty cash requests related to project personnel and monitor payment to ensure all personnel receive cash in a timely manner.
• Collect and verify the received invoices, confirm accuracy of computation and completeness, collect necessary signatures and transfer to the authorized petty cash holder for payment.
• Track and monitor money transfers to field officers in Tel Afar, Sinjar and Baaj to confirm it has been received by the authorized person.
• Receive, check and prepare monthly payroll and entitlement packages for all third-party personnel for signature and approval by Project Manager.
• Assist the Project Manager with solicitation and monitoring of Implementing Partners (IPs) including the preparation of Call for Proposal packages, preparation of Agreement of Cooperation packages, monitor the preparation of the payment paperwork as per Agreement of Cooperation, and review IP reports for compliance to agreement requirements.
• Maintain financial records, filing, classifying, and archiving all the above related documents.

Project Administration

• Support facilitation of basic administrative processes.
• Assist in administrative arrangement for meetings, workshops, training, conferences, and field visits.
• Assist in translating the official documents as requested by the Project Manager and support with translation when necessary.
• Support the overall management of the project field offices in Tel Afar, Sinjar and Baaj in relation to office rent payments, contract monitoring, maintenance requirements, petty cash requests, ensure regular maintenance of printers, IT equipment, generators, etc.
• Assist in preparing inventory sheet for purchased project equipment and record and track delivery of items to the field locations in Tel Afar, Sinjar and Baaj.
• Serve as project focal point to the UN-Habitat Erbil operations team on behalf of the project.
• Coordinate extensively with UN-Habitat operations team and liaise frequently with internal team members in Baghdad and Erbil offices and the field.

• Maintain up-to-date work files (both paper and electronic).

• Any other related tasks as may be required or assigned by the supervisor.

Qualifications/Requirements

Required degree level:

Bachelor degree or equivalent

Education - Additional Comments:

- Bachelor’s degree in finance, administration, or relevant area.

- At least 2 years of professional work experience at the national and/or international level after receipt of the required academic qualification in finance, administration, or related area.

Required experience:

24 Months

Experience remark:

• Experience within the United Nations common system is desirable.
• Excellent oral and written skills; excellent drafting, formulation, reporting skills;
• Accuracy and professionalism in document production and editing;
• Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines;
• Minimum age criteria established at 22 years of age.

Language skills:

• English(Mandatory), Level - Fluent
• Arabic(Mandatory), Level - Fluent

Area of expertise:

Administration and administrative assistance, Other finance, economics and administration related experience

Area of expertise details:

Experience in the usage of computers and office software packages (MS Word, Excel, etc.).

Driving license:

Yes

Competencies values:

Accountability, Adaptability and Flexibility, Client Orientation, Commitment to Continuous Learning, Communication, Integrity, Planning and Organizing, Professionalism, Working in Teams

Application procedure:

* Not yet registered in the UNV Talent Pool?

Please first register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply.

* Already registered in the UNV Talent Pool?

Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply.

This is a national UN Volunteer assignment, therefore only nationals of Iraq and legal residents in Iraq with the status of refugee or with the status of being stateless are eligible to apply.

Application deadline: 04-06-2021