Project Assistant

Overview

Assist in executing projects and administrative functions at IICBA.

You have:

• Completed secondary, technical or vocational education.
• Minimum of five (5) years of relevant work experience in administrative/office support tasks.
• Excellent knowledge (written and spoken) of English.
• Ability to maintain effective working relationships with people of different nationalities and cultural backgrounds.
• Ability to work under pressure, respecting tight deadlines and delivering on the standards required.
• Good organizational skills as well as ability to establish priorities and to plan, coordinate and monitor work plans.
• Good drafting and note-taking skills, including the ability to edit documents.
• Demonstrable ability to handle tasks with accuracy and professionalism.
• Sense of confidentiality, discretion, tact and diplomacy.
• Practical knowledge of Enterprise Resource Planning (ERP) systems.
• Good ICT skills with proficiency in the use of MS Office (Outlook, Word, Excel, Power point, etc.).

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be more than 1,540 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

**OVERVIEW** ------------ Post Number : 6ETEDPA022CB Grade : G-5 Parent Sector : Education Sector (ED) Duty Station: Addis Ababa Job Family: Administration Type of contract : Project Appointment Duration of contract : 1 year Recruitment open to : Internal and external candidates Application Deadline (Midnight Paris Time) : 02-JUN-2023 UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism ***Duration of contract: 1 year with possibility of extension subject to availability of funds and satisfactory performance.*** ***Only candidates with working rights in Ethiopia may apply to this position.*** **OVERVIEW OF THE FUNCTIONS OF THE POST** ----------------------------------------- Under the overall authority of the Director of Institute and direct supervision of the Senior Project Coordinator; the incumbent shall serve as Project Assistant in the International Institute for Capacity Building in Africa (IICBA) and shall assist in the execution of the programme and administrative functions of IICBA in ensuring the application and compliance of the rules, regulations, policies and practices of UNESCO are in place. Specifically, the incumbent shall: - Provide overall secretarial and administrative support in the implementation of different projects in IICBA and closely work and communicate with the colleagues in IICBA for the execution of his/her functions; - Contribute to the elaboration of contracts and follow up on timely budget release for effectiveness of programme/project delivery and execution; - Provide administrative support to the programme team in the organization of events, meetings and workshops, etc; - Contribute to regular monitoring of project implementation to ensure the timely implementation of intended activities and budget; - Provide administrative support to programme staff for the execution of various responsibilities and draft non-substantive correspondence; - Submit relevant documentations for process of payments of vendors and suppliers to the administration office; - Assist in preparation of budget, check completeness, accuracy and compliance of documentation; - Assist in the production of a variety of financial reports and statistics related to extra budgetary fund; - Assist the programme team in reviewing and preparing documentation on the procurement of goods and services, and support contract tracking; - Prepare methodology for contract tracking and ensure liquidation and closure of all relevant contracts and commitment that have elapsed; - Process documentation for vendor registration and ensure follow up on vendor related issues for correction; - Follow up air tickets purchase and payments, prepare travel authorizations and assemble information pertinent to the purpose of travel. B. Main duties and responsibilities Long Description ---------------------------------------------------- Long Description ---------------- Long Description ---------------- **COMPETENCIES (Core / Managerial)** ------------------------------------ Accountability (C) Communication (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) Professionalism (C) **REQUIRED QUALIFICATIONS** --------------------------- ***Education*** - Completed secondary, technical or vocational education. ***Work Experience*** - Minimum of five (5) years of relevant work experience in administrative/office support tasks. ***Skills & Competencies*** - Ability to maintain effective working relationships with people of different nationalities and cultural backgrounds. - Ability to work under pressure, respecting tight deadlines and delivering on the standards required. - Good organizational skills as well as ability to establish priorities and to plan, coordinate and monitor work plans. - Good drafting and note-taking skills, including the ability to edit documents. - Demonstrable ability to handle tasks with accuracy and professionalism. - Sense of confidentiality, discretion, tact and diplomacy. - Practical knowledge of Enterprise Resource Planning (ERP) systems. - Good ICT skills with proficiency in the use of MS Office (Outlook, Word, Excel, Power point, etc.). ***Languages*** - Excellent knowledge (written and spoken) of English. **DESIRABLE QUALIFICATIONS** ---------------------------- ***Skills & Competencies*** - Good knowledge of mechanisms of project management - General knowledge of UN Rules, Regulations and administrative procedures ***Languages*** - Knowledge of local language(s) of the duty station. **-** ----- For detailed information, please consult the [UNESCO Competency Framework](https://en.unesco.org/sites/default/files/competency_framework_e.pdf). **BENEFITS AND ENTITLEMENTS** ----------------------------- UNESCO’s salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc. The approximate annual starting salary for this post is 15,589 US $. For full information on benefits and entitlements, please consult our [Guide to Staff Benefits](https://unesco.sharepoint.com/:b:/s/HRMTeam/ESzDuIMSjEtIqYwVozjc3I8Bb5Kj-P0DrTgbm4BIjD17nQ?e=41cm7D). **SELECTION AND RECRUITMENT PROCESS** ------------------------------------- Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the [UNESCO careers website.](https://careers.unesco.org/careersection/2/joblist.ftl) No modifications can be made to the application submitted. The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates. Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided. **Footer** ---------- UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States ([last update here](https://en.unesco.org/careers/geographicaldistribution)) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts. UNESCO does not charge a fee at any stage of the recruitment process.

Potential interview questions