Project Analyst- Finance and Procurement - IPSA-8

Entry Finance & Economy Logistics & Procurement

Contract

This is a IPSA-8 contract. This kind of contract is known as International Personnel Services Agreement. It is normally internationally recruited only. It usually requires 1 years of experience, depending on education. More about IPSA-8 contracts.

Background

Instructions to Applicants: Click on the "Apply now" button. Input your information in the appropriate Sections: personal information, language proficiency, education, resume and motivation. Upon completion of the first page, please hit "submit application" tab at the end of the page. Please ensure that CV or P11 and the Cover letter are combined in one file.

The following documents shall be required from the applicants:

Personal CV or P11, indicating all past positions held and their main underlying functions, their durations (month/year), the qualifications, as well as the contact details (email and telephone number) of the Candidate, and at least three (3) the most recent professional references of previous supervisors. References may also include peers.

A cover letter (maximum length: 1 page) indicating why the candidate considers him-/herself to be suitable for the position.

Managers may ask (ad hoc) for any other materials relevant to pre-assessing the relevance of their experience, such as reports, presentations, publications, campaigns or other materials.

Office/Unit/Project Description

The United Nations Development Programme (UNDP) is the knowledge frontier organization for sustainable development in the UN Development System and serves as the integrator for collective action to realize the Sustainable Development Goals (SDGs). UNDP's policy work carried out at headquarters, regional, and country offices, forms a contiguous spectrum of deep local knowledge to cutting-edge global perspectives and advocacy. In this context, UNDP invests in the Global Policy Network (GPN), a network of field-based and global technical expertise across a wide range of knowledge domains and in support of the signature solutions and organizational capabilities envisioned in the Strategic Plan.

In order to streamline its financial and investment engagement, UNDP launched the Sustainable Finance Hub (SFH), a finance and innovation platform, that draws on a critical mass of UNDP expertise, initiatives, and partnerships to support the mobilization and leveraging of resources for the SDGs and lead the implementation of the new UNDP private sector strategy and other initiatives. The Hub is an integral part of both Bureau for Policy and Programme Support (BPPS) and the Bureau of External Relations and Advocacy (BERA), as well as part of the GPN. The Hub serves as a connector, broker and global coordinator among internal and external actors; curates and manages UNDP’s catalogue of service offers on SDG financing to governments, investors and companies, via the COs, to significantly enhance the scale and impact of UNDP’s work.

Please visit the Sustainable Finance Hub website for more information.

The Istanbul International Center for Private Sector in Development (IICPSD) is the United NationsDevelopment Programme (UNDP) Global Policy Center mandated to leverage the role of the private

sector in development. The IICPSD was established in Istanbul, Turkey on the basis of the Partnership Framework Agreement signed between the Government of the Republic of Turkey and the United Nations Development Program in March 2011. The Center is one of the six global thematic centers of UNDP, advocating and facilitating the contribution of the private sector to human development and inclusive growth through the following thematic priority areas:

• Private Sector Engagement through South South Cooperation

• Role of the Private Sector in Skills Development

• Impact Investment

• Private Sector Resilience and Crisis Response.

Under the guidance and direct supervision of the Deputy Director, Istanbul International Center for Private Sector in Development, the Project Analyst be responsible for the coordination and implementation of project procurement, financial and budgetary management, supporting partnership development and project reporting exercises and other related duties as may be required by the Supervisor. The project analyst will work closely with the Sustainable Finance Hub Project Management Support Team (PMST).

Institutional Arrangement

The Project Analyst will work under the direct supervision of the IICPSD Deputy Director and in close collaboration with the SFH Project Management Support Team.

Travel:

UNDP will cover the cost of travel of the individual to the duty station, as well as their return to their home upon completion of their services. Travel costs are covered only in the event that the function will be undertaken physically in the duty station and excludes working from home arrangements.

Cost of other travel, as deemed necessary by UNDP while performing the outlined functions, shall be at UNDP’s expense and in accordance with the applicable UNDP travel policy.

Duties and Responsibilities

Scope of Work

The Project Analyst will be responsible for the performance of the following duties and responsibilities:

Procurement:

• Support project procurement planning and ensure timely and quality submission of inputs to BPPS Procurement portal.

• Organize procurement processes including preparation and conduct of RFQ/RFPs, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations.

• Ensure the implementation of the internal control system, including duly preparation, dispatching and closure of Purchase Orders and undertaking timely corrective actions on POs with budget check errors and other problems.

• Collect and verify necessary information for the creation of Atlas vendor profiles

• Maintain data on all procurement contracts and take timely actions for the renewals.

• Ensure full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control; proper functioning of a client-oriented procurement management system.

Finance and Budget Management:

• Maintain project shadow budget and commitments and produce quality financial reports for the IICPSD as may be required.

• Review project revenue and expenditures, monitor budget implementation, prepare, and enter project budget revisions as may be needed.

• Ensure timely preparation and submission of requests for payment.
• Prepare financial authorizations to enable financial transfers/allocations, provision of COAs, or other actions as needed to ensure smooth allocation/funds deployment processes.
• Facilitate clearance process for funding agreements, ensure full compliance with the corporately approved templates, and submit requests for new funds to GSSC.
• Periodically review project accounts and take corrective actions and resolve issues on exceptional transactions, including budget errors.
• Provide financial inputs for donor reports using relevant financial information from Atlas/ERP.
• Keep up to date with new releases vis-à-vis UNDP regulations, and exchange information.

Project Management and Coordination:

• Contribute to the corporate planning, monitoring, and reporting exercises as may be required.
• Contribute to the project’s knowledge management, strategic communications and partnership development efforts as may be required.
• Prepare partnership agreements (MoUs, Development Services Agreements, Responsible Party Agreements, Low-Value Grants, etc.) and liaise with counterparts and relevant UNDP teams (e.g. the Legal Support Office, GPN Joint Directorate, BERA, OFRM, and BPPS Operations) to obtain necessary clearances and signatures.
• Prepare information for the IICPSD audit and provide follow-up/support to the implementation of audit recommendations as may be needed.
• Follow the established filing and archiving standards and procedures for IICPSD; organize, update and maintain all project/programme-related documents.
• Ensure proper digital filing of all IICPSD documents that must be retained in support of corporate policies.
• Perform other coordination and support functions as may be required by the Supervisor.

Competencies

Core

Achieve Results:

LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively:

LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously:

LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility:

LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination:

LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner:

LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion:

LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies

Thematic Area

Name

Definition

Business Management

Operations Management

Ability to effectively plan, organize, and oversee the organizations’ business processes in order to convert its assets into the best results in the most efficient manner. Knowledge of relevant concepts and mechanisms.

Administration and Operations

Events management (including retreats, trainings and meetings)

Ability to manage events, including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc.

Administration and Operations

Travel policy and procedures

Knowledge of travel policy and procedures; ability to interpret travel policy, the Staff Rules, administrative

circulars and financial regulations and rules on travel-related matters

Finance

Budget Management

Ability to support budgetary aspects of work planning process, drawing and management of team budgets

Procurement

Procurement management

The ability to acquire goods, services or works from an outside external source

HR - Recruitment

Recruitment design and management

Knowledge of, ability to design and manage end to end recruitment processes

Required Skills and Experience

Minimum Qualifications of the Successful IPSA

Min. requirements

Bachelor’s degree in business / public administration, management, finance, economics or other relevant disciplines is required.

Min. years of relevant work experience

At least 2 years of demonstrated experience in operations, programme support and/or project management is required.

Required skills

• Practical UNDP experience in administration, operations and/or project management is required.
• Proficiency in IT software packages (MS Word, Excel, etc.) and advanced knowledge of spreadsheet and database packages, experience in handling web-based management systems (Atlas) is required.

Desired skills in addition to the competencies covered in the Competencies section

• Experience in supporting procurement processes is highly desirable.
• Experience in supporting recruitment processes is highly desirable.
• Experience in monitoring and revising project budgets is highly desirable.
• Experience in supporting project planning, monitoring and reporting exercises is highly desirable.
• Experience with preparation of various partnership agreements is highly desirable.
• Experience in guiding project personnel on various UNDP project management and operations matters is a distinct advantage.

Required Language(s)

Fluency in written and spoken English is required.

Professional Certificates

Additional certifications in Project Management (PRINCE2), Programme Management (MSP), Procurement (CIPS) or Finance (CIPFA) is a distinct advantage.

Apply now

Added 1 year ago - Updated 1 year ago - Source: jobs.undp.org