Project Analyst

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

Within the context of SDG Financing, UNDP has launched the Sustainable Finance Hub, which is a finance and innovation platform that draws on a critical mass of UNDP expertise, initiatives, and partnerships to support the mobilization and leveraging of resources for the Sustainable Development Goals (SDGs) and lead the implementation of the new UNDP private sector strategy. As part of UNDP’s Sustainable Finance Hub, development finance has a central role to play in delivering support to the UN member-countries, in leveraging new sources of capital, offsetting high debt burdens, and in innovating for long term solutions to challenges around climate change, disaster resilience, and fragile ecosystems.

The Connecting Business initiative (CBi) project was created by the United Nations Office for the Coordination of Humanitarian Affairs (OCHA) and the United Nations Development Programme (UNDP) in 2016. CBi is dedicated to helping businesses around the world prepare for, respond to, and recover from disasters by effectively engaging with the United Nations and the broader international humanitarian and development systems.

CBi is a network of independent chambers of commerce, trade federations, business associations and private foundations that are ready, willing, and able to lead private sector disaster management in their countries. CBi empowers local businesses to work hand-in-hand with governments, civil society, humanitarian organizations and affected people to alleviate human suffering while building more resilient societies.

CBi is jointly managed by OCHA and UNDP.

For more information on CBi activities, please visit https://www.connectingbusiness.org/

The Project Analyst will be responsible for the coordination and implementation of project procurement, travel and HR management strategies, financial and budgetary management, organization of meetings and events, compilation and maintenance of project records, supporting partnership development and project reporting exercises and other related duties as may be required by the Supervisor.

Under the direct supervision of CBi Network Coordination Specialist, the UN Volunteer will undertake the following tasks:

Human Resources: • Support recruitment and onboarding of CBi personnel, including timely submission of necessary forms and documentation to relevant UNDP teams for creation, extension and closure of CBi positions, set-up interview processes and prepare interview reports, run reference checks and follow-up with GSSC on ongoing recruitment cases as may be needed. • Manage recruitment of CBi interns: draft TORs, request approvals, submit to OHR for posting, coordinate shortlisting, evaluation, and onboarding processes. • Regular monitor the budget availability for the existing and new CBi positions and ensure timely submission of requests for COA modifications as may be required.

Procurement: • Support project procurement planning and ensure timely and quality submission of in-puts to BPPS Procurement portal. • Support procurement processes including drafting TORs/RFQ/RFPs and facilitating internal approvals, collecting quotations for micro-purchases of simple goods, works and services and their timely submission for contract / PO issuance. • Collect and verify necessary information for the creation of Atlas Vendor profiles.
• Maintain data on all procurement contracts and take timely actions for the renewals. • Ensure full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies and implementation of the effective internal controls.

Finance and Budget Management: • Maintain project shadow budget and commitments and support preparations of financial reports to donors. • Review project revenue and expenditures, monitor budget implementation, prepare, and enter project budget revisions as may be needed. • Ensure timely preparation and submission of requests for payments. • Draft financial authorizations to enable financial transfers/allocations, provision of COAs, or other actions as needed to ensure smooth allocation/funds deployment pro-cesses. • Support clearance processes for funding agreements by ensure full compliance with the corporately approved templates. • Review project accounts, initiate corrective actions on erroneous postings and exceptional transactions, including budget errors. • Keep up to date with new releases vis-à-vis ATLAS and UNDP regulations, and ex-changes information.

Travel and General Administration: • Coordinate and process the official mission travel requests for CBi team members and external participants, including timely submission of Travel Requests and Travel Re-ports in Atlas and settlement of outstanding travel claims. • Coordinate with the SFH Project Management Support Team/IRH/GSSC on travel reconciliations. • Guide CBi staff, personnel, and other stakeholders on applicable UNDP travel policies, practices and procedures.
• Serve as a primary focal point for the organization of donor meetings, country/region specific meetings, workshops, trainings, conferences, retreats and any other special events organized by CBi.

Project Management and Coordination: • Contribute to the corporate planning, monitoring, and reporting exercises as may be required. • Contribute to the project’s knowledge management, strategic communications and partnership development efforts as may be required. • Support partnership development through searching of applicable policies and templates for various partnership agreements (MoUs, Development Services Agreements, Responsible Party Agreements, Low-Value Grants, etc.) and liaising with counterparts and relevant UNDP teams (e.g. the Legal Support Office, GPN Joint Directorate, BE-RA, OFRM, and BPPS Operations) to obtain necessary guidance and clearances. • Prepare information for the CBi audit and provide follow-up/support to the implementation of audit recommendations as may be needed. • Follow the established filing and archiving standards and procedures for CBi; organize, update, and maintain all project/programme-related documents. • Ensure proper digital filing of all CBi documents that must be retained in support of corporate policies.

Perform other support functions as may be required by the Supervisor.

☒ Accountability ☒ Commitment and Motivation ☒ Communication ☒ Ethics and Values ☒ Integrity ☒ Knowledge Sharing ☒ Planning and Organizing ☒ Professionalism ☒ Working in Teams

supporting project operations including HR, travel, procurement, finance and/or administration is required

Skills and experience in:

• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) is required. • Previous work experience with the UN system / UNDP in programme support, project management, operations, etc. is a distinct advantage. • Experience of working in global virtual teams and multi-cultural environments is a strong asset. • Additional certification in HR, Project Management, Finance or Procurement is an as-set.
• Experience with the implementation of private sector engagement and SDG financing-related initiatives is desirable.

The UN Volunteer will be based in Istanbul, the largest city in Turkey where everything is available including education, health services, accommodation and entertainment. There is a lively and large group of international community. Istanbul airport has direct connections with all European and global cities. Istanbul is a Security level 2 (Low) duty station.

Living Conditions for Istanbul: Turkey is an upper middle-income country, with highly-urbanized cities and well developed infrastructure systems. Most of Turkey is assessed to be at security level 1-Minimal. Security level 2 Low applies to Ankara and Istanbul. Seismic activity remains one of the primary hazards in Turkey. Turkey’s population of nearly 81 million is almost entirely Muslim. Turkish is the official language. English predominates as the second language. The post will be located in Istanbul, which has a population of around 15M people, and straddles the European and Asian continents. Istanbul is a UN Hub for the Europe and Central Asia Regional Offices of several UN agencies, including UNDP, UNFPA, UN Women among others. There is a lively and large group of international community. Istanbul International Airport and Sabiha Gokcen Airport have direct connections with all European, Central Asian and global cities. Istanbul provides modern services and entertainment opportunities and an elaborate medical services system. Healthcare is exceptionally good with various public and private hospitals with experienced doctors and medical staff, some of whom speak English. No specific vaccination is required to enter Turkey. Considering the rapidly changing pandemic situation in Istanbul, travelers should consult the receiving entity or the partner UN Agency, or UNDSS about the latest travel requirements/restrictions.