Progrmme Assistant - Safe and Fair Thailand (Thai national only)

Contract

This is a SC-5 contract. This kind of contract is known as Service Board / Service Contract. It is normally only for nationals. More about SC-5 contracts.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Placing women’s rights at the centre of all its efforts, UN Women leads and coordinates United Nations system efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It provides strong and coherent leadership in support of Member States’ priorities and efforts, building effective partnerships with civil society and other relevant actors.

The EU Spotlight Initiative to implement “Safe and Fair: Realizing women migrant workers’ rights and opportunities in the ASEAN region” (2018-2022) delivers technical assistance and support with the overall aim of making labour migration safe and fair for all women in Thailand and the ASEAN region to ensure that women migrant workers are less vulnerable to violence and trafficking and benefit from responsive quality services; and knowledge and attitudes on the rights, experiences and contributions of women migrant workers are improved. Safe and Fair will deliver technical assistance and support with the overall aim of making labour migration safe and fair for all women in Thailand and the ASEAN region and the main objectives below:

• Provide technical supports and build capacity of relevant stakeholders and service providers from government, non-government and civil society to improve responsive quality services and protection for women migrant workers from violence and trafficking
• Develop and launch products and campaigns to promote and improve knowledge and attitudes on the rights, experiences and contributions of women migrant workers

The Programme Assistant works with and provides support to the Programme Analyst – Safe and Fair, Thailand, in the development and implementation of the programme. The Programme Assistant will provide effective support and assistance to the team to ensure smooth programme implementation in line with UN Women rules and regulations.

Duties and Responsibilities

1. Programme Management Support

• Provide programme and administrative support to the programme team in the preparation and regular updating of various programme documents, such as work plans, budgets, reports and proposals on programme implementation arrangements.
• Under the guidance of the supervisor, assemble briefing materials and prepare power-point and other presentations for the programme unit.
• Identify sources, and gather and compile data and information for the preparation of documents, guidelines, and other material as required.
• Assist the programme team in reviewing and preparing documentation on the procurement of goods and services, and support contract tracking.
• Help the team in providing guidance to the country and project offices on routine implementation of the project, tracking use of financial resources.

2. Financial Management Support

• Use Atlas to prepare required budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial closure of the project.
• Create requisitions in Atlas for receipt of goods and services, including making budget check for requisitions, POs and vouchers.
• Support the programme team in the financial management and monitoring of the project.
• Organize, compile and process information from the donor as well as from the programme team, and keep track of the information through databases and e-filing.
• Support the programme team in the tracking of and reporting on mobilized resources.

3. Administrative Support to the Programme Unit

• Provide administrative support to the programme team in the organization of events, meetings and workshops, etc.
• Make travel arrangements for the programme team and project staff, including preparation of travel requisitions and claims.
• Draft non-substantive correspondence.
• Maintain and organize up-to-date hard and electronic files for easy access and retrieval, including for audit preparations. Ensure safekeeping of confidential materials.
• Create and maintain files of correspondence/documents and electronically received information, and ensure up-to- date filing. Maintain both hardcopies and electronic copies of the office records and reference files on various subjects.
• Prepare presentation material/slides in Power-point for presentations for the meetings/workshops and keep all papers ready for meetings.
• Identify and develop new solutions for the programme unit when needed, in the realm of administrative support (such as tracking tools).

4. Supports resource mobilization focusing on achievement of the following results:

• Review of contribution agreements, managing contributions in Atlas.

5. Supports knowledge building and knowledge sharing between regional and country office colleagues focusing on achievement of the following results:

• Participation in the trainings for the operations/ projects staff on programme.
• Staying up to date with the latest systems, tools, processes and guidelines from UN Women and relevant partners to efficiently deliver programming.
• Support strong collaboration and cooperation between the EVAW team and other units at UN Women, and partners outside of UN Women.
• Contributions to knowledge networks and communities of practice.

Key Performance Indicators:

• Timely and accurate administrative and logistical support to events, workshops, and missions;
• Full compliance of administrative activities with UN Women rules, regulations, policies and procedures;
• Timely and accurate tracking of data for CO management and donor purposes;
• Quality maintenance of internal systems and files;
• Quality and timely support to programme team.

Competencies

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Functional Competencies:

• Knowledge of programme management;
• Ability to create, edit and present information in clear and presentable formats;
• Ability to manage data, documents, correspondence and reports information and workflow;
• Good financial and budgeting skills;
• Good IT skills.

Required Skills and Experience

Education:

• Completion of secondary education is required.
• University degree (or equivalent) in Business or Public Administration or related field is an asset.

Experience:

• 5 years of progressively responsible experience with administrative tasks.
• Experience in working in a computer environment using multiple office software packages.
• Experience in working with ERP system is an advantage.
• Work experience in administrative support of development programme/project is an advantage.
• Work experience supporting budgetary processes and financial tracking is an advantage.
• Work experience within the UN system is an asset.

Language Requirements:

• Fluency in English and Thai is required.
• Working knowledge of another UN official language is an asset.

This position is open for Thai national only. Only shortlisted candidates will be notified.

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)