Programme Support Management Officer

Contract

This is a SB-4 contract. This kind of contract is known as Service Board / Service Contract. It is normally only for nationals. More about SB-4 contracts.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

UN Women Nepal’s Strategic Note (SN) for the period 2023-27 lays out the agency’s unique role and comparative advantage in supporting national stakeholders in advancing gender equality and the empowerment of women in line with internationally agreed normative standards. The SN is aligned with and contributes to Nepal’s national priorities as described in Nepal’s Fifteen Plan, its gender equality commitments, the needs of women’s organisations and the UNSDCF 2023-27 with a commitment of leaving no one behind.

Under the overall guidance of the Deputy Country Representative and Operations Manager, the Programme Support Management Officer is responsible for supporting the implementation, monitoring and reporting of projects for the Country Office and providing accompaniment support on programme and financial management for the programme team.

Duties and Responsibilities

Support to the design and implementation of projects

• Support the Head of Programmes/ Deputy Country Representative to develop/review programme annual work plans to ensure compliance with UN Women programme goals and results-based indicators;
• In coordination with respective Programme Managers/Officers, prepare annual project workplans and related sub-plans (procurement plan, quarterly plans if required, and others as necessary)
• Support the Head of Programmes/ Deputy Country Representative to monitor expenditure against the approved work-plan to ensure that it is in line with approved budgets/BWPs and Programme/Financial policies.
• Support analysis and alignment of project budgets with logical framework matrices and work plans;
• Coordinate the process of gathering information and preparing progress reports on programme implementation
• Support programme team in preparations for audits and monitoring implementation of audit recommendations
• Support programme team to review and update risk register; identify changes in the external environment and promptly agree necessary solutions/actions ( ex. related to the planning and implementation of activities, need for new activities)
• Provide technical and coordination support to annual and quarterly reporting exercise, as well as to donor reports

Provide accompaniment and capacity development support on programme management.

• Support Head of Programmes/ Deputy Country Representative to monitor and analyze financial situation on the portfolios and projects to ensure adherence to delivery rates and utilization of resources to meet agreed upon targets and results;
• Ensure effective information flow, communication and coordination across the office, between programmes, projects and operations, and with other UN Women offices and units
• Provide accompaniment support on programme and financial management including on new business processes and systems including Quantum
• Coordinate the organization of training for the office staff and partners on programme related issues such as financial and programme policies, including for peers/ colleagues in the COs in the region;

Ensures facilitation of knowledge building and knowledge sharing, guidance to all stakeholders on programme management focusing on the achievement of the following results:

• Support synthesis of lessons learnt and best practices related to programme management– a lessons learnt log can be used in this regard;

Ensure regular exchange of information/experience with other projects, cross-learning and sharing results and good practices

Key Performance Indicators

• Adherence to UN Women rules and regulations;
• Timely recording of overall programme unit finances;
• Timely and accurate tracking of data for CO management and donor purposes;
• Provide timely and quality advice to clients;
• Quality maintenance of internal systems.
• Timely and quality reports

Competencies

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Please visit this link for more information on UN Women’s Core Values and Competencies.

FUNCTIONAL COMPETENCIES:

• Ability to communicate sensitively, effectively and creatively across different constituencies
• Knowledge of web-based management systems
• Knowledge of production, graphic design and photography standards
• Knowledge of social media platforms and experience in social media outreach
• Knowledge of local country media landscape
• Communication, networking and advocacy skills
• Ability to be strategic and analytical
• Knowledge of gender and human rights issues desirable

Required Skills and Experience

Education and certification:

• Masters in Social Sciences, Public Administration, Economics or related field.

Experience:

• A minimum three (3) years (with Masters’ degree) of relevant experience at the national and/or international level in project/programme formulation, management. A project/programme management certification would be an added advantage
• Experience in supporting a team.

Language Requirements:

• Fluency in English and Nepali is required;

Application Procedure (Kindly note that the system will only allow one attachment. Applications without the complete documents will not be considered for further assessment). Only short-listed candidates will be contacted.

• Motivation letter
• UN Women Personal History form (P-11), which can be downloaded from https://www.unwomen.org/en/about-us/employment/application-process

No Fee:

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.

UN Women has a zero-tolerance against Sexual Exploitation and Abuse (SEA) and sexual harassment (SH). Everyone is responsible for preventing sexual exploitation and abuse (PSEA), and all UN personnel must adhere to the standards of conduct that preserve PSEA principles (both during work hours and outside work hours). All selected candidates will, therefore, go through a safe hiring process.

UN Women retain the right to contract referees directly. UN Women is committed to achieving workforce diversity (in term of gender, nationality, minority groups, caste/ethnic groups, Person with Disability etc.) and have a policy to have a gender balance among staff at all levels. Qualified female candidates and candidates particularly from disadvantaged and socially excluded groups are strongly encouraged to apply.

Request for Disability-related Reasonable Accommodations:

It is important for UN Women to create an accessible and inclusive workplace for everyone. Reasonable accommodation will be made to enable qualified individuals with disabilities to be recruited and to perform essential job functions. Should you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the selection and recruitment process, please direct your request and inquiries to hr.nepal@unwomen.org. A member of the HR team responsible for reasonable accommodation will contact you to confidentially discuss your needs.

This email will only be used for any disability-related accessibility requests and not for sending the application itself.

All applications will be treated with the highest confidentiality.