Programme Support Consultant (COVID-19 Prevention Project) UN Women Philippines

Contract

This is a National Consultant contract. More about National Consultant contracts.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The outbreak of the new coronavirus (COVID-19) was first reported in Wuhan, China on December 31, 2019. Since then a global pandemic has been declared, with countries across the globe mobilizing to respond to the health crisis and manage the significant socio-economic impacts. This unprecedented crisis unfolds against many existing challenges: Asia and the Pacific is the most disaster-prone region in the world, and it is facing the ever-pressing threats of climate change and many large protracted crises and conflict. It is also unfolding amid persistent gender inequalities in the region: owing to structural inequalities and discriminatory gender norms, women’s employment is concentrated in the informal labour sector with limited protection, and women experience unacceptably high levels of intimate partner violence (IPV).

UN Women is working to ensure that women and girls, especially those most marginalised, are at the centre of COVID-19 prevention. In the Philippines, the project “Women and Girls at the Center of COVID-19 Prevention” aims to increase women’s capacities, resources and skills to prevent the spread of COVID-19 in communities at risk, allow women’s groups and networks to influence and contribute to gender-responsive policies on COVID-19, and leverage national and regional platforms to advance research and tools to inform inclusive and gender-responsive national and regional measures to prevent the spread of COVID-19 for socio-economic responses.

Reporting to the Programme Analyst, COVID-19 and Humanitarian Action based in the Philippines, the Programme Support Consultant will support the successful implementation of the Project in the Philippines by organizing events, discussions and meetings and ensuring adequate documentation and information for project reporting.

Duties and Responsibilities

The purpose of the consultancy is to work with the Programme Analyst, COVID-19 and Humanitarian Action who is managing the “Women and Girls at the Center of COVID-19 Prevention” programme, its implementing partners and UN Women Regional Office for Asia and the Pacific to support the successful implementation of the Project in the Philippines by organizing events, discussions and meetings and ensuring adequate documentation and information for project reporting. Specifically, the Consultant will:

• Support the Programme Analyst in organizing UN Women’s online discussion series which will start from April and run until May 2021, including finalizing letters of invitations, directories, contacting of participants and resource speakers, and preparation of online platforms;
• Support the Programme Analyst in organizing coordination meetings, including Gender in Humanitarian Action Community of Practice meetings, including finalizing letters of invitations, directories, contacting of participants and resource speakers, and preparation of online platforms;
• Support the Programme Analyst in gathering and filing project documents, including documents from partners to serve as means of verification, for easier project reporting;
• Support the Project partners in any online events that may need UN Women support in coordination and organization, including ensuring attendance sheets, photo documentation and safekeeping of relevant files and documents for project reporting;
• Work with the COVID-19 Communications and Advocacy Consultant to develop social media posts, blurbs, calendars, and other information materials related to the online events and meetings; and
• Ensure adequate audio/video recording and documentation (written and photo) of the online events and meetings.

Expected Outputs/Deliverables:

The duration of the consultancy is 2 months, starting on 29 March and ending on 21 May 2021. The following table outlines the expected outputs/deliverables for the duration of this consultancy:

Deliverables/Output

Target Due Dates

Review and Approval Required

• Attend an orientation meeting with UN Women’s Programme Analyst for COVID-19 and Humanitarian Action;
• Create a workplan for the entire engagement, based on the introductory meetings and documents that will be provided by UN Women and partner organizations.
• Attend any online events that may be scheduled in this period and provide support through written and photo documentation and online recordings and attendance sheets;
• Write invitation letters, organize directories, contact and confirm participants and resource persons, and prepare necessary documents and information for the upcoming online events;
• Provide necessary information to the COVID-19 Communications and Advocacy Consultant for the development of communications materials related to the online events;
• Gather and file documents (including MOVs) from partners related to their own online events, including attendance sheets, recordings and documentation reports and organize in UN Women’s secured online folder, ready for donor reporting;
• Report progress to Programme Analyst

30 April 2021

Programme Analyst, COVID-19 and Humanitarian Action

• Attend any online events that may be scheduled in this period and provide support through written and photo documentation and online recordings and attendance sheets;
• Write invitation letters, organize directories, contact and confirm participants and resource persons, and prepare necessary documents and information for the upcoming online events;
• Provide necessary information to the COVID-19 Communications and Advocacy Consultant for the development of communications materials related to the online events;
• Gather and file documents (including MOVs) from partners related to their own online events, including attendance sheets, recordings and documentation reports and organize in UN Women’s secured online folder, ready for donor reporting;
• Report progress to Programme Analyst

21 May 2021

Competencies

In addition to aforementioned requirements and qualifications, it is important that the consultant shares the core values and core competencies of the organization.

Core Values

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Please visit this link for more information on UN Women’s Core Values and Competencies:

https://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/employment/un-women-values-and-competencies-framework-en.pdf?la=en&vs=637

Required Skills and Experience

• Bachelor’s degree in any field, but International Studies, Development Studies is an advantage.
• At least 3 years of relevant national/international working experience in international or national organizations/agencies, particularly in emergency/humanitarian response and disaster-risk reduction projects;
• Proven experience in managing and implementing projects, including organizing project-related events and liaising with various organizations and agencies;
• Experience in participating in and leading humanitarian coordination groups is an asset;
• Demonstrated track record of producing high quality documentation reports and safekeeping project documents relevant for donor reporting;
• Proven experience in working in multicultural settings and with project partners and community groups of varying backgrounds;
• Experience in the United Nations system, Civil Society or related area, in gender, peace and security / humanitarian issues is an asset;
• Proficiency in English and Filipino.

Working Arrangements:

The Consultancy is home-based, with communication through Zoom and e-mail interactions with the Programme Analyst, COVID-19 and Humanitarian Action and project partners. However, should the Consultant be asked to report to the office or attend meetings, she/he will be reimbursed for transportation expenses by the office. Work laptop, office supplies and other related costs will be covered by the consultant.

Financial/Price Proposal evaluation:

• All financial proposals must be given in PHP.
• Only the financial proposal of candidates who have attained a minimum of 70% score in the technical evaluation will be considered and evaluated.
• The total number of points allocated for the price component is 100.
• The maximum number of points will be allotted to the lowest price proposal that is opened/ evaluated and compared among those technical qualified candidates who have attained a minimum of 70% score in the technical evaluation. All other price proposals will receive points in inverse proportion to the lowest price.

Submission of Applications:

Interested candidates are encouraged to submit electronic application to hr.bangkok@unwomen.org with Cc: to salila.klongboonjit@unwomen.org, not later than 19 March 2021, 23:59 PM BKK Time. Late submission will be rejected.

All applications must include the following (as an attachment).

1. Application letter explaining your interest in the consultancy and why you are the most suited candidate for this position;
2. Updated CV;
3. Personal History Form (P11) - The P11 Form can be downloaded from the following website: http://asiapacific.unwomen.org/en/about-us/jobs;
4. At least two (2) sample documentation reports;
5. Financial proposal specifying a daily consultancy rate, a breakdown per deliverable

Payments:

Payments for this consultancy will be based on the achievement of each deliverable and certification that each has been satisfactorily completed. Payments will not be based on the number of days worked but on the completion of each stated deliverable within the indicated timeframes.