Programme Support Consultant
This opening expired 6 months ago.
Do not try to apply for this job.
Contract
This is a National Consultant contract. More about National Consultant contracts.
Background
UN Women was established by GA resolution 64/289 of 2 July 2010 on system-wide coherence, with a mandate to assist Member States and the UN system to progress more effectively and efficiently towards the goal of achieving gender equality and the empowerment of women. Since 2001 UN Women (previously as UNIFEM) in Kyrgyzstan has implemented catalytic initiatives on promoting women’s economic, political, and social rights. In 2012 a full UN Women Country Office (CO) was established.
UN Women in Kyrgyzstan is a strong advocate for improving the lives of women and girls in the country. Building on the vision of equality enshrined in the UN Charter, we are working to enhance women's leadership; the elimination of violence against women; involving women in all aspects of decision making; economic empowerment of women.
Duties and Responsibilities
Under the direct supervision of the Programme Officer and overall supervision of Operations Manager the Programme Support Consultant supports the office by performing a variety of standard programme processes ensuring high quality and accuracy of work. The Programme Support Consultant works in close collaboration with the programme and projects staff and the Operations team to ensure consistent service delivery. The Programme Support Consultant promotes a client, quality, and results-oriented approach.
The Programme Support Consultant will be providing programme support to the UN WOMEN Kyrgyzstan Country office activities.
Duties and Responsibilities
Summary of key functions for the Programme Support Consultant include:
Provide general programme support to the Country Office Programmes in accordance with UN Women rules, regulations, policies, and strategies:
- Preparation of routine correspondence, memoranda and reports in accordance with the established rules and procedures.
- Assist in drafting general official letters, documents, and minutes of meetings when requested.
- Maintain proper filing system, all documentation related to the project in hard and electronic formats, filing, scanning, copying, and other similar duties.
- Provide inputs for the trainings by extracting, copying, and filing data from various sources.
- Provide programme support in the organization of learning events and where required provide translations.
- Create, edit, and present information in clear format (tables, forms, briefing notes/books and reports) using advanced word processing and presentation functions and basic database and spreadsheet software (MS Word, PowerPoint, Excel, Outlook, etc.).
- Provide inputs in a database of beneficiaries of the programme.
- Provide inputs in documenting process of implementation of adaptive plan, define what works / lessons among targeted rural women groups.
- Assist in developing informational and visual materials for the organization of the events.
- Assist with preparation of procurement documents for production of promotional and visibility materials.
- Taking photos during events and making a photo bank related to UN Women activities.
- Provide respective inputs to the quarterly monitoring and annual reports.
- Document and file all relevant programme, communication and background information.
- Assist to organization of procurement processes of projects’ supplies and visibility products.
- Support in creation and updating calendar of events for the projects.
- Perform other programme duties as required.
Inputs/resources on behalf of UN Women
UN Women office will provide the contractor with a computer, transportation in UN vehicles or hired vehicles during missions, and necessary information and materials for the fulfillment of tasks, and provide office space in UN Women’s office, as required.
Deliverables and payment schedule
The duration of the consultancy will be from October - March 31, 2024, 6 months:
Payment will be made in KGS in monthly instalments after all the deliverables are submitted, accepted, and approved on by-monthly basis as per guiding table below:
Deliverables
Target Date
Period between October 2023
- Timesheet indicating days worked in table form.
- Interim report with summary of performed activities, with reflection on tasks as per ToR and administrative support provided.
October 2023
Period between November 2023
- Timesheet indicating days worked in table form.
- Interim report with summary of performed activities, with reflection on tasks as per ToR and administrative support provided.
November 2023
Period between December 2023
- Timesheet indicating days worked in table form.
- Interim report with summary of performed activities, with reflection on tasks as per ToR and administrative support provided.
December 2023
Period between January 2024
- Timesheet indicating days worked in table form.
- Interim report with summary of performed activities, with reflection on tasks as per ToR and administrative support provided.
January 2024
Period between February 2024
- Timesheet indicating days worked in table form.
- Interim report with summary of performed activities, with reflection on tasks as per ToR and administrative support provided.
February 2024
Period between March 2024
Interim report with summary of performed activities, with reflection on tasks as per ToR and administrative support provided. Timesheet indicating days worked in table form.
Duration of Assignment:
The duration of the service agreement is expected to be 6 months starting from October 2023 and continuing through March 2024.
Competencies
Integrity:
- Demonstrate consistency in upholding and promoting the values of UN Women in actions and decisions, in line with the UN Code of Conduct.
Professionalism:
- Demonstrate professional competence and expert knowledge of the pertinent substantive areas of work.
Respect for Diversity:
- Demonstrate an appreciation of the multicultural nature of the organization and the diversity of its staff.
- Demonstrate an international outlook, appreciating difference in values and learning from cultural diversity.
Core Competencies:
Ethics and Values:
- Demonstrate and safeguard ethics and integrity.
Organizational Awareness:
- Demonstrate corporate knowledge and sound judgment.
Development and Innovation:
- Take charge of self-development and take initiative.
Work in teams:
- Demonstrate ability to work in a multicultural, multi -ethnic environment and to maintain effective working relations with people of different national and cultural backgrounds.
Communicating and Information Sharing:
- Facilitate and encourage open communication and strive for effective communication.
Self-management and Emotional Intelligence:
- Stay composed and positive even in difficult moments, handle tense situations with diplomacy and tact, and have a consistent behavior towards others.
Conflict Management:
- Surface conflicts and address them proactively acknowledging different feelings and views and directing energy towards a mutually acceptable solution.
Continuous Learning and Knowledge Sharing:
- Encourage learning and sharing of knowledge.
Appropriate and Transparent Decision Making:
- Demonstrate informed and transparent decision making.
Please visit this link for more information on UN Women’s Core Values and Competencies: https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-values-and-competencies-framework-en.pdf
Functional competencies:
- Ability to administer programme procesess.
- Ability to perform work of confidential nature and handle a large volume of work.
- Good knowledge of operations rules and regulations.
- Good IT and web-based management skills.
- Ability to manage data/schedule, documents, correspondence, reports, and maintain protocol and information flow.
- Ability to perform work of confidential nature.
- Ability to create, edit and present information in clear format, using appropriate IT functionality.
Required Skills and Experience
Education:
Bachelor’s degree in business administration or related area;
Experience:
A minimum three-year work experience in a relevant institution in providing administrative, procurement, HR, or logistic support service.
- Competent in the usage of computers and office software packages (MS Word, Excel, etc.).
Previous work experience with UN Agencies, government agencies and/or international development partners highly desirable.
Language Requirements:
Fluency in English and Russian language.
- Working knowledge of Kyrgyz
Application procedure
Applications should include:
- Offeror's letter to UN Women confirming interest and availability for the assignment.
- Financial proposal, indicating a total lump sum to include all costs relating to the delivery of activities as per above description.
P-11 form including experience in similar assignments. This form can be downloaded at
Financial proposal format:
#
Item
Unit cost in KGS
Number of units
Total cost in KGS
1
Monthly fee rate
6
2
Other related costs (to be specified)
TOTAL
Please note that the financial proposal is all-inclusive and shall consider various expenses incurred by the consultant during the contract period. The consultancy may require travel to the fields. In this case UN Women will cover travel costs. The financial proposal should be provided in KGS. If the proposal is provided in any other currency, it would be converted as per UN exchange rate on the date of post closure.
Evaluation of applicants
The evaluation starts with shortlisting of potential candidates and received applications against the mandatory requirements. Only full applications will be considered. Shortlisted candidates will be then evaluated using a cumulative analysis method taking into consideration the combination of the applicants' technical qualifications and experience, and financial proposal. The contract will be awarded to the individual consultant whose offer has been evaluated and determined as:
- Technically responsive/compliant/acceptable to the requirements of the ToR; and
- Having received the highest cumulative (technical & financial) score out of below defined technical and financial criteria.
Only candidates obtaining a minimum of 70% (49 points) in the technical evaluation would be considered for financial evaluation.
The selection of candidates will be done in 3 stages:
1st stage: Prior to detailed evaluation, all applications will be thoroughly screened against eligibility criteria (minimum qualification requirements) as set in the present ToR to determine whether they are compliant/ non-compliant.
Eligibility Criteria
1
Bachelor’s degree in business administration or related area
2
A minimum three-year work experience in a relevant institution in providing administrative, procurement, HR or logistic support service;
2nd stage: Technical Evaluation/ Interview.
Short-listed candidates will be evaluated based on the following criteria:
Criteria
Weight
Max. Point
Technical
70%
70
Experience, including:
50%
Maximum 50 points, including:
A minimum three-year work experience in a relevant institution in providing programme support – max. relating to relevance/level
(2 points each additional year of experience but no more than 6 points)
30%
24
6
Additional requirements:
Competent in the usage of computers and office software packages (MS Word, Excel, etc.);
Previous work experience with UN Agencies, government agencies and/or international development partners highly desirable.
20%
10
10
Knowledge, skills and competencies, including:
20%
Maximum 20 points, including:
Fluency in English, Russian
20%
20
Only candidates obtaining a minimum of 49 points out of 70 points at the Technical Evaluation/ Interview will be considered for the Financial Evaluation
Financial
30%
30
3rd stage: Financial evaluation will be conducted according to the method described below:
Financial Criteria - 30% of total evaluation - max. 30 points
The maximum number of points assigned to the financial proposal is allocated to the lowest price proposal. All other price proposals receive points in inverse proportion.
A suggested formula is as follows: p=30 (µ/z)
Where:
p - points for the financial proposal being evaluated.
µ - price of the lowest priced proposal.
z - price of the proposal being evaluated
The candidate achieving the highest cumulative score for both Technical and Financial evaluations will be recommended by the Evaluation Committee for contracting.
Attention:
All online applications must include (as an attachment) the completed Personal History form (P-11) which can be downloaded from http://www.unwomen.org/en/about-us/employment.
Kindly note that the system will only allow one attachment. Applications without the completed P-11 form will be treated as incomplete and will not be considered for further assessment.
At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.
UN Women is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.
UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)
Added 7 months ago
-
Updated 6 months ago
-
Source:
jobs.undp.org
