Programme Support Analyst

Programme & Policy Leadership

Overview

Support project management and implementation processes effectively.

You have:

• First Level University Degree (bachelor degree or equivalent) with a minimum of 2 years of relevant experience.
• Relevant experience is defined as experience in portfolio management, programme management, project development, or project management.
• Fluency in English (reading, writing, speaking) is required.
• Fluency in other UN official languages, particularly French, Arabic and Spanish, is desired.

Contract

This is a ICS-8 contract. This kind of contract is known as International Civil Service. It usually requires 0 years of experience, depending on education. More about ICS-8 contracts.

Background Information - PSC

Peace and Security Cluster

The Peace and Security Cluster (PSC) is a team within the New York Portfolios Office (NYPO). For over 25 years, PSC has provided portfolio, programme and project management services in the area of the delivery of gender-responsive humanitarian mine action and the broader area of explosive threat management. PSC currently operates Project Units in about 18 countries and territories. Each PSC Project Unit operates as an integral part of the overall PSC structure, and is directed and managed by a Head of Project Unit (HPU).

Background Information - Job-specific

Background Information - PSC Project Units

Within the Peace and Security Cluster (PSC) of the New York Portfolios Office (NYPO), the Programme Support Analyst plays a vital role supporting the Programme Support Specialist (PSS) in linking field and HQ deliverables, supporting the Head of Project Unit (HPU), who serves as Project Manager for one or more projects within the country or territory, and the Head of Programme (HoP) who serves as Project Executive and supervises the HPU.

Functional Responsibilities

Reporting to the Programme Support Specialist (PSS), the Programme Support Analyst will carry out following duties:

1. Programme/Project Implementation and Closure - Support the PSS in monitoring project progress. - Support the PSS in reviewing legal agreements and budgets, including amendments; coordinate the review process both within UNOPS PSC and HQ. - Support the PSS in maintaining and providing input/data into various existing planning tools such as procurement plans, HR plans, gantt charts, etc. - Support the PSS with input of information in oU for all engagement/project stages, and coordinate the review processes as required.

2. Programme/Project Operations - Provide inputs into the procurement and grant process as required in projects under the portfolio, complete information in e-sourcing, post CFP’s, coordinate the evaluation process, and assist submissions of awards to relevant authorities. - Support the PSS in contract administrations, including completing supplier performance evaluation for approval, drafting standard contracts and grant agreements, etc. - Manage the implementation of transactional tasks such as creating purchase orders, raising receipts, issue payments, raising TAs, GLJE if/when there is a capacity gap in the country programme. - Support the PSS in recruitment processes, including the preparation of TORs, coordination with the Human Resources Team and IPAS, administration of written tests, coordination of interviews, and submission of cases for final review. - Provide monthly expenditure reports and inputs into financial forecasts; update the expenditure forecast in oU on a regular basis; assist the PSS in applying UNOPS indirect costs, direct costs, and related corporate charges to projects. - Support the PSS in the project operational and financial closure process as needed. - Assist the PSS in maintaining project files and recording lessons learned.

3. Monitoring and Reporting - Assist the PSS in maintaining monitoring tools to ensure that all projects are managed and delivered in compliance with organizational policies in general, and the Project Management Manual (PMM) in particular. - Track the reporting requirement of projects to the client, assist in finalizing project reports, submit them on time, and upload to oU. - Assist the PSS in tracking project status and performance criteria. - Maintain and update data for the dashboard systems.

4. Programme/Project Assurance and Oversight - Support the preparation for conducting programme and project assurance by ensuring that all relevant documents, data, etc. are uploaded in oU. - Support the PSS on project audit activities, including compiling and organizing documents and data in coordination with field programme.

5. Capacity Development - Under the guidance of the PSS, advise and train local country-based admin/support personnel on transactional admin/support tasks such as creating purchase orders, raising receipts, issue payments, raising TAs, GLJE, project filing, etc.

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education/Experience/Language requirements

Education- First Level University Degree (bachelor degree or equivalent) with a minimum of 2 years of relevant experience.

Experience

• Relevant experience is defined as experience in portfolio management, programme management, project development, or project management.

Languages- Fluency in English (reading, writing, speaking) is required. - Fluency in other UN official languages, particularly French, Arabic and Spanish, is desired.

Additional Information

• Please note that UNOPS does not accept unsolicited resumes.
• Applications received after the closing date will not be considered.
• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
• We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions

• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.

Contract type, level and duration

• Contract type: International Individual Contractor Agreement (IICA) or Local Individual Contractor Agreement (LICA)
• Contract level: ICS-8 (P1 equivalent; IICA-1 equivalent; LICA-8 equivalent)
• Contract duration: Ongoing, subject to organizational requirements and funds availability

Here are more details about the ICA contractual modality.

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Potential interview questions

Added 2 years ago - Updated 1 year ago - Source: jobs.unops.org