Programme Specialist

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

Eligibility criteria

Minimum age: 25 years old. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.

Description of task

Within the delegated authority and under the supervision of Head of Governance and Economic Diversification Pillars or his/her designated mandated representative(s), the UN Volunteer Programme Specialist will:

1. Supports formulation of programme strategies and implementation of the Country Programme Action Plan focusing on achievement of the following results:

• Presentation of background information for formulation of country programme, draft project documents, work plans, budgets, proposals on implementation arrangements.

1. Provides effective support to management of the Governance and Economic Diversification Pillar focusing on the achievement of the following results:

• Coordination of Annual Work Planning and Results Reporting
• Creation of a project in Atlas, preparation of required budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial close of a project.
• Provision of guidance to the implementing partners and responsible parties on routine implementation of projects, tracking use of financial resources, and coordinating pillar assurance activities.
• Follow up on performance indicators/ success criteria, targets and milestones.
• Presentation of information for audit of pillars and projects, supports implementation of audit recommendations.
• Organization of events, workshops and conferences, when required;
• Assisting with English correspondence and communication with GoI counterparts;
• Taking accurate and clear minutes of meetings as appropriate;
• Preparation of periodic pillar progress reports with pillar staff;
• Liaison with pillar key stakeholders, UN agencies, implementing partners, donors and GoI counterparts in order to maintain quality partnerships and ensure effective project implementation;
• Provision of translation and interpretation in English as necessary;
• Monitoring of projects’ assumptions, assessing risks and proposing mitigation measures;
• Review of disbursement forecasts and monitoring of pillars delivery;

1. Provides administrative support to the Programme/Pillar Unit focusing on achievement of the following results:

• Review of projects Financial Reports; preparation of Direct Payment Requests for development projects.
• Maintenance of the internal expenditures control system which ensures transactions are correctly recorded and posted in Atlas.
• Provide input to Finance Unit for timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
• Creation of requisitions in Atlas for development projects, register of goods receipt in Atlas.
• Making budget check for requisitions, ensure fund availability for POs and vouchers.
• Ensure that they requisitions, POs and payment requests include all necessary supporting documents from an audit point of view and as per UNDP rules and regulations.
• Ensure projects maintain documentation in line with corporate standards and systems, equipment and asset registries, and update the inventories;

1. Supports resource mobilization focusing on achievement of the following results:

• Analysis of information on donors, preparation of donor’s profile.
• Track and reporting on mobilized resources. Review of contributions agreement, managing contributions in Atlas.

1. Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

• Organization of trainings for the operations/ projects staff on programme.
• Synthesis of lessons learnt and best practices in programme.
• Sound contributions to knowledge networks and communities of practice.

Qualifications/Requirements

Required degree level:

Bachelor degree or equivalent

Education - Additional Comments:

• At least 3 years of professional work experience at the national and/or international level in project or programme administration and coordination experience is required at the national or international level.

Required experience:

36 Months

Experience remark:

• ther desired/mandatory required technical knowledge
• Excellent oral and written skills; excellent drafting, formulation, reporting skills;

• Accuracy and professionalism in document production and editing;

• Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development;

• Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel;

Language skills:

• English(Mandatory), Level - Fluent
• Arabic(Optional), Level - Working Knowledge

Area of expertise:

Development programme management, Administration and administrative assistance

Area of expertise details:

• Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems.
• Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment;

Driving license:

No

Competencies values:

Accountability, Adaptability and Flexibility, Commitment to Continuous Learning, Communication, Integrity, Planning and Organizing, Professionalism, Working in Teams

Application procedure:

Application procedure * Not yet registered in the UNV Talent Pool? First register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply. * Already registered in the UNV Talent Pool? First update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply. Application deadline: 18 March 2021