Programme & Procurement Assistant
Application deadline 8 months ago: Tuesday 10 May 2022 at 23:59 UTCOpen application form
This is a SC-7 contract. This kind of contract is known as Service Board / Service Contract. It is normally only for nationals. More about SC-7 contracts.
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
UN Women Jordan Country Office supports the Government of Jordan to implement global norms and standards on gender equality and women’s empowerment; promotes women’s economic empowerment; and implements a resilience and empowerment model for Syrian refugee women and vulnerable Jordanian women. The country office is implementing its Strategic Note for the period 2018-2022 and is prioritizing coherence and interlinkages across its projects and programmes under these three pillars. This requires effective implementation, monitoring and reporting on progress and results and coordination with key stakeholders in government, civil society, and the international community.
Reporting to Programme Analyst, the Programme and Procurement Assistant works with and provides support to the members of the Programme Team in the development and implementation of effective programmes consistent with UN Women rules and regulations. The Programme and Procurement Assistant provides programme, procurement, administrative, and logistical assistance to the team for the smooth programme implementation.
Duties and Responsibilities
Provide administrative finance, and logistical support to the management and implementation of programmes • Provide administrative support in the preparation of programme work plans, procurement plans, budgets, and proposals on programme implementation arrangements; • Provide technical guidance to the CO and executing agencies on routine delivery and reporting of programme supported activities and finances; • Prepare information for the audit of programmes/ projects and support implementation of audit recommendations; • Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions; • Make travel arrangements for the Programme Team, including travel requisitions and claims; • Review financial reports; prepare non-PO vouchers for development projects; • Process payment for consultants; • Maintain internal expenditures control system; • Create requisitions in Atlas for development projects; register good receipts in Atlas;
Provide administrative, coordination, and management support to the programme procurement portfolio in accordance with UN Women rules, regulations, policies, and strategies • Implement procurement processes in line with policies and strategies. • Review procurement requests and initiate procurement procedures for office and projects equipment, supplies and services in a transparent and cost-effective manner. • Organize procurement activities and processes, including preparation and conduct of Micro-purchase, noncomplex RFQs, ITBs or RFPs, opening and evaluation of tenders, prepare request for award of contract for the review and approval of relevant authorities, in full compliance with UN Women regulations and rules. • Draft contracts outside Atlas. • Draft submissions to the Procurement Review Committee. • Provide administrative support to contract management processes; maintain databases. • Develop and update of the rosters of suppliers, and support implementation of supplier selection and evaluation. • Maintain filing system. • Organize hotel and event arrangements for all official UN Women meetings/ functions, engagements, ensure that all requirements are catered for as required. • Perform other administrative tasks as assigned by supervisor.
Key Performance Indicators
• Timely and accurate support to events, workshops, and missions; • Full compliance of administrative activities with UN Women rules, regulations, policies and procedures; • Timely recording of overall programme unit finances; • Timely and accurate tracking of data for CO management and donor purposes; • Quality maintenance of internal systems.
Core Values: • Respect for Diversity • Integrity • Professionalism
Core Competencies: • Awareness and Sensitivity Regarding Gender Issues • Accountability • Creative Problem Solving • Effective Communication • Inclusive Collaboration • Stakeholder Engagement • Leading by Example
Functional Competencies • Good knowledge of programme management; • Ability to administer and execute administrative processes and transactions; • Ability to create, edit and present information in clear and presentable formats; • Ability to manage data, documents, correspondence and reports information and workflow; • Strong financial and budgeting skills; • Strong IT skills.
Please visit the link below for more information on UN Women’s Core Values and Competencies: https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-values and-competencies-framework-en.pdf
Required Skills and Experience
Education and certification: University Degree in Business, Public Administration and Finance or any related field.
• At least 5 years of progressively responsible experience in administration, procurement, and/or programme management/support; • Experience in working in a computer environment using multiple office software packages; • Experience in the use of ATLAS is an asset; • Experience in supporting a team.
Language Requirements: Fluency in English and Arabic is required
- All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from . https://www.unwomen.org/en/about-us/employment/application-process . Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.
At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.
If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.
UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)