Programme Policy Officer/Facturation SC8-OUAGA

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WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

This job holder is a National Programme Policy Officer, reporting to the head of School Feeding Programs of Burkina Faso Country Office. He will manage Field Level Agreements (FLA) and other contract payments for all partners implementing Burkina Faso Country Strategic Plan 2019_2023. Job holder will be involved also in project resources management namely food loans and borrowing activities as well as budget and programming activities under the Programme unit. He will be working under the supervision of the head of school feeding programmes, receiving her guidance and regular feedback on work performed.

JOB PURPOSE

To support implementing partner contract payments, food loans and borrowings in the country and at regional level, assist WFP Sub Officers and provide support to the delivery of budget and resource management, analysis and programming activities. The incumbent will also support the Budget and Programming Unit in delivering efficient, effective and compliant use of funds for Burkina Faso CSP activities.

KEY ACCOUNTABILITIES (not all-inclusive)

1. Contribute to all contract payments for partners implementing WFP Country Strategic Plan 2019_2023 activities in the country 2. Prepare food loans and borrowings with the Supply Chain to meet programme needs in due time 3. Develop and realize all required activities related to WFP staff and implementing partners capacity strengthening in invoice payment 4. Organize all technical implementing partners FLAs payments including monitoring of all partner payments, updating of amount to be paid, balance of payment … 5. Manage all partners invoices including financial advance requests, Down Payment and SES in WINGS II creation… 6. In collaboration with Monitoring and Evaluation Unit, support CSP Activities data management in COMET including partnerships creation, FRNs encoding and distribution reports after data reconciliation with LESS 7. Ensure data management in WINGSS II including supervision of PR, SOA, and PO creation 8. Follow up invoice tracking in ITS etc… 9. With Budget and Programming unit collaboration, contribute to financial analysis and advice to Activity Managers to optimize resources use. 10. With Budget and Programming unit collaboration, support monitoring of fund use, and advance financing requests for implementing partners, loan and borrowing/repayment and refinancing arrangements. 11. Contribute to data analysis and preparation of accurate and timely reports, to enable informed decision-making and consistency of information presented to senior management and external stakeholders. 12. Contribute ideas to Budget and Programming Unit for improvement to systems, techniques, tools, processes and procedures to better monitor and manage budgets and funds. 13. Contribute to the capacity building of WFP staff in budgeting, fund management and operational planning through answering queries and contributing to updating training materials, manuals and guidelines. 14. Monitor all partner payments process 15. Other as required

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose • Understand and communicate the Strategic Objectives: Understands WFP’s Strategic Objectives and the link to own work objectives. • Be a force for positive change: Flexibly adapts individual contributions to accommodate changes in direction from supervisors and internal/external changes (such as evolving needs of beneficiaries, new requirements of partners). • Make the mission inspiring to our team: Recognizes and shares with team members the ways in which individual contributions relate to WFP’s mission. • Make our mission visible in everyday actions: Sets own goals in alignment with WFP’s overall operations, and is able to communicate this link to others. People • Look for ways to strengthen people's skills: Assesses own strengths and weaknesses to increase self-awareness, and includes these in conversations on own developmental needs. • Create an inclusive culture: Participates in open dialogue, and values the diverse opinion of others, regardless of background, culture, experience, or country assignment. • Be a coach & provide constructive feedback: Proactively seeks feedback and coaching to build confidence, and develop and improve individual skills. • Create an “I will”/”We will” spirit: Participates in accomplishing team activities and goals in the face of challenging circumstances. Performance • Encourage innovation & creative solutions: Shows willingness to explore and experiment with new ideas and approaches in own work. • Focus on getting results: Consistently delivers results within individual scope of work on time, on budget and without errors. • Make commitments and make good on commitments: Commits to upholding individual accountabilities and responsibilities in the face of ever-changing country or functional priorities. • Be Decisive: Makes rational decisions about individual activities when faced with uncertain circumstances, including in times of ambiguity regarding information or manager direction. Partnership • Connect and share across WFP units: Seeks to understand and adapt to internal or cross-unit teams’ priorities and preferred working styles. • Build strong external partnerships: Demonstrates ability to understand and appropriately respond to and/or escalate needs of external partners. • Be politically agile & adaptable: Portrays an informed and professional demeanor toward internal and external partners and stakeholders. • Be clear about the value WFP brings to partnerships: Provides operational support on analyses and assessments that quantifies and demonstrates WFP’s unique value as a partner.

STANDARD MINIMUM QUALIFICATIONS

Education: Advanced University degree in Business Administration, Finance, Economics or other relevant field, or First University degree with additional years of related work experience and/or training/courses.

Language: Fluency (level C) in French language. Intermediate knowledge (level B

OTHER SPECIFIC JOB REQUIREMENTS

1. Robust expertise and knowledge on food and budget planning, implementing and analysis
2. This Programme Policy Officer will contribute to the development of new solutions in humanitarian and development programmes budget management, compile related best practices, and ensure daily and regular training for food and cash implementing partners
3. Incumbent will supervise and coach WFP staffs

Perform strong leadership and show ability to create innovative ways of working to

push up and move forward

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Has performed basic financial analysis or either office or operational budgets.
• Has provided analytical inputs for the development of budgets, financial plans or analysis.

FUNCTIONAL CAPABILITIES

Capability Name Description of the behaviour expected for the proficiency level Internal Controls & Risk Management Utilizes understanding of risk management approaches and internal controls to monitor projects and programmes to confirm regulatory compliance and ensure data integrity Performance Budgeting, Analysis and Reporting Analyzes budgets and forecasts to support the development of recommendations for senior leadership on financial and business planning matters in accordance with Value for Money principles. Resource Management Monitors trends in staffing and resource usage to anticipate and escalate potential issues to programme leaders. Performance Management Applies knowledge of WFP’s performance management system to manage resources and relationships to undertake monitoring actions or deliver straightforward evaluations of operations, programmes, or processes to WFP monitoring and/or evaluation quality standards. Programme Knowledge Applies knowledge of WFP programme and supply chain principles to develop and/or review project budget plans.

TERMS AND CONDITIONS

Duration of contract: 1 year renewable

Duty station : Ouagadougou

Be Burkina Faso national

DEADLINE FOR APPLICATIONS

11 AVRIL 2021

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Female applicants and qualified applicants from developing countries are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.