Programme Operations Officer

Contract

This is a NO-A contract. This kind of contract is known as National Professional Officers. It is normally only for nationals. It's a staff contract. It usually requires 1 years of experience, depending on education. More about NO-A contracts.

OBJECTIVES OF THE PROGRAMME

The Budget and Finance Unit (BFU) under the Department of Director of Administration and Finance (DAF), is responsible for the management of the Organization's financial accounting and reporting, treasury management, financial integrity, systems, policies and procedures, and compliance. BFU also coordinates with planning, award management, partnerships and financial oversight bodies such as external and Internal Audit (IOS), Independent Expert Oversight Committee (IEOAC) and Contract Review Committee (CRC). BFU works also closely with other units of the Office of Director of Administration and Finance providing support to the Regional Office and offices of the WHO Representatives in the eleven Member Countries of the South-East Asia Region to enable the work of the Region and, at the same time ensures, fulfilment of its obligations towards Member Countries and donors in respect of efficient management of financial resources in a transparent manner, ensuring accountability and compliance with rules, regulations and procedures.

DESCRIPTION OF DUTIES

Under close collaboration with the Assistant Budget and Finance Officer and overall supervision of the Budget and Finance Officer, the incumbent will:

1. Coordinate within the BFU team as well as the WCOs:

• To prepare for and conduct the post facto assurance activities in SEAR; prepare the reports and propose/monitor follow-up actions.
• Coordinate the development of country-level risk-based frameworks and ratings
• Engagement of external parties (TPM) to conduct assurance activities in WCOs, where deemed necessary

2. Support the Global Assurance Hub in performing Country risk assessments and propose regional assurance plan based on risk assessments for both spot checking of POs and field country missions in consultation with BFO/SEARO as well as the SEAR Country offices.

3. Support South-East Asia Region Country Offices to perform Implementing partner capacity assessment in line with guidance from GAH/FNM.

4.To perform spot checks of POs and participate in the assurance mission to WCOs asper planned regional assurance activities, especially where residual risk is high.

5.With guidance from the ABFO and BFO, regular communication with the HQ Global Assurance hub on the Regional Assurance findings and recommendations.

6.Overview of the Finance team monitoring the DFC/GLOA advances as well as clearance of DFC/GLOA receipts received in GSM as well as follow-up with the WCOs to minimize the number of overdue DFCs/GLOAs.

7.Review any other committal documents and expenditure data under SEAR Workplans to ensure compliance with WHO's financial rules and regulations. Review proposals received for BFOs clearance and DAF's approval, including submission to CRCs and GRC within the agreed SLA.

8.Coordinate with the Budget and Finance Assurance team to facilitate day-to-day compliance issues/workflows received for BFO and DAF's review, including the Contract Review Committee reviews.

9.Provide regular updates to the Assistant Budget and Finance Officer (ABFO)/ Budget and Finance Officer (BFO) for reporting to the Senior Management.

10.To provide support to ABFO and BFO on compliance matters, quality assurance and Country support functions.

11.To review the findings recorded by the Compliance team members for in-depth review of imprest returns and finalize the reports for BFO's review. To highlight systemic issues that are common and suggest approaches to strengthen these areas

12.Perform any other duties, as assigned within the field of competence.

REQUIRED QUALIFICATIONS

Education

Essential: University degree in commerce, finance, business administration or related field

Desirable: Certification as CPA or Chartered Accountant will be an advantage

Experience

Essential: At least one year of progressive experience in finance and accounting area.

Desirable: Experience in a UN Organization or International Organization is an asset. Familiarity with Enterprise Resource Planning (ERP) systems

Skills

1. Knowledge of principles of accountancy and its application for quick and accurate computation of information from the financial database;
2. Thorough knowledge of WHO financial rules and regulations, manual provisions, WHO's awards end to end financial procedures and guidelines;
3. To interpret financial rules and regulations and develop standard procedures;
4. To establish and maintain effective working relationships with people of different national and cultural backgrounds;
5. Excellent written and oral communication/drafting skills,
6. Ability to supervise staff and manage teams.

WHO Competencies

• Teamwork
• Respecting and promoting individual and cultural differences
• Communication
• Producing results
• Ensuring the effective use of resources

Use of Language Skills

Essential: Excellent knowledge of written and spoken English and local language.

REMUNERATION

Remuneration comprises an annual base salary starting at INR 1,889,386 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level
• Only candidates under serious consideration will be contacted.
• A written test and/or an asynchronous video assessment may be used as a form of screening.
• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
• According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.
• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
• The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.
• The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply.
• Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to reasonableaccommodation@who.int
• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
• For information on WHO's operations please visit: http://www.who.int.
• WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.
• The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.
• Please note that WHO's contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at [email protected].
• This is a National Professional Officer position. Therefore, only applications from nationals of the country where the duty station is located will be accepted. Applicants who are not nationals of this country will not be considered.
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