Programme & Operations Assistant

Volunteering Admin Medical & Health

Overview

Support the Maternal and Reproductive Health Unit in various programmatic and operational tasks.

You have:

• Minimum 3 years of relevant experience in programme, administrative support, or project coordination
• Experience working with the UN system (is an asset), particularly in programme and operations support
• Excellent English oral and written communication skills; drafting, formulation, and reporting skills
• Accuracy and professionalism in project documentation, data tracking, and editing
• Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of stakeholders including UN colleagues, implementing partners, and local service providers
• Solid overall computer literacy, including proficiency in Microsoft Office applications (especially Excel and Word), email, and internet; familiarity (is an asset) with UN platforms such as Quantum
• Self-motivated with the ability to work independently with minimal supervision; ability to manage competing priorities and meet tight deadlines
• Sound organizational and coordination skills, with attention to detail
• Have affinity with or interest in maternal and reproductive health programming, and volunteerism as a mechanism for durable development, and the mission and work of the UNFPA

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

This UN Volunteer assignment is based within the UNFPA Afghanistan Country Office to support the Maternal and Reproductive Health (MRH) Unit. The role is essential to ensure smooth internal operations, support in programmatic/financial functions, coordination with implementing partners (IPs), and support in administrative functions. The Programme & Operations Assistant will help the MRH Unit deliver timely and efficient support by providing hands-on assistance with the MRH unit funds tracking and analysis, event coordination, and operations/administrative tasks

Under the direct supervision of the MRH Team Leader, the UN Volunteer will: Administrative/Operation support ● Support financial analysis, tracking, and reconciliation of MRH funding within UNFPA’s systems. ● Follow up on work plans (WPs) with Implementing Partners (IPs), the MRH unit funds management, as well as on budget realignments and fund utilization. ● Support the MRH Unit with preparation, coordination, and documentation of internal and external meetings, missions, and events. ● Assist in requisition preparation, payment processing, and financial documentation using UNFPA’s financial and procurement platforms. ● Provide administrative and logistical support including travel arrangements, event logistics, and procurement follow-up. ● Maintain accurate and organized digital and physical records of MRH programme documentation. ● Support the Unit with preparation of briefing materials, internal reports, and operational updates. IPs Coordination ● Provide coordination support with Implementing Partners (IPs) ● Follow up on all recommendations and suggestions from meetings with IPs on a quarterly and annual basis as well as ensure proper documentation of these meetings. ● Coordinate with IPs on any field visits undertaken by the MRH team, donors, M&E. ● Support M&E functions of the MRH Unit by assisting in the validation and verification of programme data submitted by IPs; ensure data consistency with approved AWPs and financial disbursements. ● Track implementation progress, flag inconsistencies, and assist the MRH Unit in maintaining accurate records of programme outputs and indicators.

Other ● Carry out other relevant tasks requested by the MRH team to support efficient functioning of the Unit

Accountability ● Adaptability and flexibility ● Creativity ● Judgement and decision-making ● Planning and organising ● Professionalism ● Self-managemen

Minimum 3 years of relevant experience in programme, administrative support, or project coordination; ● Experience working with the UN system (is an asset), particularly in programme and operations support; ● Excellent english oral and written communication skills; drafting, formulation, and reporting skills; ● Accuracy and professionalism in project documentation, data tracking, and editing; ● Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of stakeholders including UN colleagues, implementing partners, and local service providers; ● Ability to work and adapt professionally and effectively in a fast-paced and complex environment; ability to work effectively in a multicultural team of national and international personnel; ● Solid overall computer literacy, including proficiency in Microsoft Office applications (especially Excel and Word), email, and internet; familiarity (is an asset) with UN platforms such as Quantum; ● Self-motivated with the ability to work independently with minimal supervision; ability to manage competing priorities and meet tight deadlines; ● Sound organizational and coordination skills, with attention to detail; ● Have affinity with or interest in maternal and reproductive health programming, and volunteerism as a mechanism for durable development, and the mission and work of the UNFPA.

The assignment is based in Kabul, where the UNFPA Country Office operates under the UN Common Security framework. The selected candidate is expected to maintain a high level of professionalism, cultural sensitivity, and flexibility.

You can check full entitlements at the duty station at https://app.unv.org/calculator. The complete UN Volunteer Conditions of Service is available at https://explore.unv.org/cos.

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Potential interview questions

Added 1 year ago - Updated 1 year ago - Source: unv.org