Programme Officer (Internal Control and Compliance)

Programme & Policy

Overview

Support internal control and compliance oversight functions.

You have:

• Advanced university degree in international development, economics, international law, business administration or another field relevant to the work of the Organization.
• Seven years of relevant experience in project or programme management, administration including control oversight and compliance, or related area.
• Working knowledge (proficient – level C) of English and limited knowledge (intermediate – level B) of another FAO official language (Arabic, Chinese, French, Russian or Spanish).

Organizational Setting The Office of the Deputy Director-General (DDG-Thomas) supports the strategic coordination and oversight functions of the Divisions and Offices under his direct responsibility: the Human Resources Division (CSH), the Finance Division (CSF), the Logistics Services Division (CSL), the Office of Emergencies and Resilience (OER), the Office of Communications (OCC), the Regional Offices (ROs) and the Liaison Offices in Brussels (LOB), Geneva (LOG) and Washington (LOW). DDG-Thomas exercises oversight responsibility over internal controls and compliance with policies and procedures within the administrative, logistics and operational areas, for all units and locations under his oversight. DDG-Thomas further exerts corporate oversight on internal controls through a number of Boards and high-level Committees that he chairs or contributes to (e.g. Internal Control Board and Oversight Advisory Committee, in particular). DDG-Thomas also represents Management in a number of Governing Bodies sessions, in particular in the Finance Committee where risks and internal control issues are regularly addressed. The post of Programme Officer (Internal Control and Compliance) is located in the Office of DDG-Thomas (DDCT) and is tasked to support DDG-Thomas in carrying out the entrusted responsibilities related to internal control and compliance.

Reporting Lines The Programme Officer (Internal Control and Compliance) reports to DDCT Senior Advisor to DDG-Thomas. He/she works closely with the DDCT Special Advisors and with the Management Support Group of DDG-T (DDST).

Technical Focus Ensure an improved enabling environment for effectively identifying, addressing, monitoring and reporting in relation to internal controls and compliance within the DDG-Thomas areas of oversight.

Key Results Develops, implements and evaluates effective leadership and management of major projects and teams in accordance with Divisional/Office objectives and the FAO Strategic Framework.

Key Functions • Develops, implements and evaluates assigned programmes/projects; monitors and analyses programme/project development and implementation; reviews relevant documents and reports; identifies problems and issues to be addressed and initiates corrective action; liaises with relevant parties; ensures follow-up action; • Performs specific assignments, in collaboration with the client, by planning facilitating workshops, through other interactive sessions and assisting in developing the action plan the client will use to manage the change; • Researches, analyses and presents information gathered from diverse sources; • Coordinates policy development, including the review and analysis of issues and trends, preparation of impact evaluation or equivalent studies; • Generates survey initiatives; reviews, analyses and interprets responses, identifies problems/issues and prepares conclusions; • Organizes and prepares written outputs, e.g. background papers, analysis, sections of reports and studies, inputs to publications; • Provides substantive backstopping to consultative and other meetings and conferences to include proposing agenda topics, identifying participants, preparation of documents and presentations; • Initiates and coordinates outreach activities; conducts training workshops and seminars; makes presentations on assigned topics/activities; • Leads and/or participates in large, complex field missions, including provision of guidance to external consultants, government officials and other parties and drafting mission summaries; • Coordinates activities related to budget funding (programme/project preparation and submissions, progress reports, financial statements, etc.) and prepares related documents/reports (pledging, work programme, programme budget).

Specific Functions • Supports DDG-Thomas in implementing assigned oversight responsibilities over internal control and compliance issues in all locations, through the DDG-T chairmanship of relevant corporate Boards and Committees as well as within Divisions/Offices under DDGT direct reporting line; • Oversees and facilitates the implementation of key corporate risks management and internal control related processes within the Offices/Units under DDG-T oversight; • Identifies key areas of risks, internal control and compliance deficiencies [systematic dialogue with key stakeholders; periodic spot checks, review of audits and other assessments, related to Divisions/Offices under DDG-T oversight for Senior Management attention; • Promotes alignment between required managerial controls in high-risk areas with oversight capacity and adequacy of compliance monitoring tools; • Coordinates and facilitates the work of the inter-regional Internal Control and Compliance Network and its interactions with Business Owners, Ethics, OIG and OSP, as required, with the focus given to addressing systemic internal control and compliance weaknesses, promoting knowledge exchange, best practices and identification of solutions; • Promotes learning/training initiatives on internal control related issues and mitigating actions, and oversees training compliance and impact in key risk areas; • Performs other related duties as required.

______________________________________________________________________________________________________ CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements • Advanced university degree in international development, economics, international law, business administration or another field relevant to the work of the Organization. • Seven years of relevant experience in project or programme management, administration including control oversight and compliance, or related area. • Working knowledge (proficient – level C) of English and limited knowledge (intermediate – level B) of another FAO official language (Arabic, Chinese, French, Russian or Spanish).

Competencies • Results Focus • Team Work • Communication • Building effective relationships • Knowledge Sharing and Continuous Improvement

Technical/Functional Skills • Work experience in more than one location or area of work, particularly in field positions. • Extent of knowledge of and experience in key risks management and internal control concepts and principles. • Extent and relevance of experience in the field of performance monitoring, internal control, oversight and compliance. • Extent and relevance of experience in programme analytical and familiarity with relevant systems/tools. • Experience in delivering training and facilitating or coordinating broad organizational processes. • Experience in fraud prevention. • Familiarity with FAO's governance structure, policies and procedures. • Possession of relevant certification in the area of internal control and fraud.

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Potential interview questions

Added 4 years ago - Updated 1 year ago - Source: fao.org