Programme Officer

Organizational Setting The Governing Bodies Servicing Division (CSG) provides the Secretariat of the Conference and the Council, and supports all Governing and Statutory Bodies of FAO. It houses the Multilingualism expertise of the Organization, delivering corporate language goods and services. CSG also provides Protocol and Meetings services to the Organization. The position is located at FAO headquarters in Rome, Italy, in the office of the Director (CSGD), which coordinates and oversees the work of all the Language, Meeting, Protocol and Secretariat Services branches for the efficient delivery of FAO Governing Bodies and Statutory meetings.

Reporting Lines The Programme Officer reports to the Director of the Governing Bodies Servicing Division (CSG). Technical Focus Financial planning, monitoring and divisional budget management; guidance and support to CSG units in the implementation of divisional strategies.

Key Results Financial planning and monitoring of the divisional budget for the Divisional Direction in coordination with the three Service Branches.

Key Functions • Plans and develops annual work plans to achieve divisional targets; • Collaborates in strategic thinking and related plans to further monitor and facilitate financial and budget plan implementation; • Ensures support to the Director CSG in the mobilization of divisional resources, in line with defined corporate priorities; • Organizes and finalizes written outputs, e.g. draft background papers, analyses, sections of reports and studies, inputs to publications; • Monitors and analyses the status of financial work plans under his/her responsibility; reviews relevant documents and reports; identifies problems and issues to be addressed and initiates corrective actions; liaises with relevant parties; ensures follow-up actions; • Provides substantive backstopping to consultative meetings with internal and external stakeholders regarding Governing Bodies and Statutory meetings; • Facilitates the payments, consolidates records and pool chargeback lists based on oracle activities for Interpretation Services.

Specific Functions • Coordinates the review and data collection of the Preparation of Budgetary Report with all branches of the Division; • Prepares business plan for language services; • Prepares and analyses periodic financial reports for senior management related to the division and language pools; • Provides comparative analysis on cost recovery; • Monitors financial performance indicators of the division and carries out necessary adjustments to the budget and expenditures; • Ensures support is provided to headquarters and Regional Offices in the processing of invoices and refunds from third parties; • Acts as a Focal point for the division on all Budgetary and Financial matters; • Prepares other required statistical data by desks for senior management; • Performs other duties as required. ______________________________________________________________________________________________________ CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

MINIMUM REQUIREMENTS - candidates will be assessed against the following

Minimum Requirements • Advanced University degree in public/business administration, political or social sciences or related fields • Seven years of relevant experience in coordination, decentralization, reform and programme matters • Working knowledge (proficient – level C) of English and limited knowledge (intermediate – level B) of another FAO official language (Arabic, Chinese, French, Russian or Spanish).

Competencies • Results Focus • Teamwork • Communication • Building effective relationships • Knowledge sharing and continuous Improvement

Technical/Functional Skills • Work experience in more than one location or area of work, particularly in field positions, is desirable. • Relevance and extend of experience related to coordination, decentralization, reform and programme matters in large national/international organization(s). • Knowledge and understanding of rules, regulations, statutory and legal instruments of FAO, in particular those pertaining to the establishment, functioning and procedures of Governing Body meetings, is considered an asset. • Extent of understanding of the functioning of the United Nations system and in particular of FAO’s structure, policies and procedures related to decentralized activities is desirable agencies and the UN system is considered a strong asset.