Programme Monitoring Associate

UNHCR - UN High Commissioner for Refugees

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Kampala (Uganda)

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Application deadline in 1 day: Monday 12 Aug 2024 at 23:59 UTC

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UNOPS LICA6Target Start Date

2024-08-02Job Posting End Date

August 23, 2024Terms of Reference

Title: Programme Monitoring Associate Duty Station : Kampala, Uganda Section/Unit : Programme LICA Level: LICA6 Corresponding level: G6 Duration: From 01 September to 31 August 2025 (extendable depending on funding availability)

General Background

Uganda operation has a total of 45 Partnership Framework Agreements currently with the partners forming a larger percentage of our implementation modality. This requires rigorous monitoring to ensure delivery of results. Currently, there is no staff in the Kampala Representational Office charged with the responsibility of monitoring & Evaluation leading to poor selection of indicators, poor indicator data tracking and reporting as well as inefficient monitoring of implementation. There is need to have a dedicated staff at senior level to support the development and management of the operation’s monitoring portfolio and the consistency and coherence of the operation’s monitoring activities. The position will be responsible to support the development of sound Theories of Change and related Results Frameworks, the measurability of multi-year protection and solutions strategies and annual plans and appropriate measurement tools and indicators as well as support evaluation planning for Results Frameworks. In addition, the position will guide teams in data collection methodologies, data sources, management, and analysis, including qualitative and quantitative data, in close collaboration with the Information Management staff. Due to limited resources, it is not possible to hire a new staff to discharge this function hence the proposal to retitle the Senior Programme Officer position to Senior Programme Monitoring Officer to ensure that Programme monitoring is strengthened in this large operation. Detailed roles and responsibilities for the position will be as per the standard job description of a Senior Programme Monitoring Officer

Purpose and Scope of Assignment

Under the supervision of the Senior Programme officer, the Programme Monitoring Associate will assist in providing support and guidance on monitoring protection and solutions strategies and in the coordination with other sections/units to ensure harmonized monitoring approaches. The incumbent will work in line with the overall UNHCR directions which crucially require working with partners, including with persons of concern, governmental institutions and the private sector, ensuring that programme monitoring is approached as per UNHCR’s Strategic Directions, Global Strategic Priorities (GSPs), Global Compact for Refugees (GCR), and corporate positions on SDGs.

The incumbent is expected to have contacts within the Organization and outside the duty station, as well as with partners and other stakeholders related to programme monitoring. The incumbent is expected to work in line with the multi-functional team (MFT) approach as defined within the Program Chapter, ensuring the participation of relevant stakeholders in all phases of the Program Management Cycle.

The incumbent will be required to:

Assist the supervisor in the development and implementation of UNHCR’s system for monitoring protection and solutions strategies and results (impact, outcomes, outputs) in cooperation with relevant teams.
Contribute to the development and implementation of monitoring plans across all implementation modalities, (partnerships, direct implementation, operational partners) ensuring consistency and coherence of UNHCR’s monitoring activities and an age, gender and diversity perspective in monitoring.
Support the collection of monitoring data, including data from partners, primary, secondary, qualitative, quantitative and disaggregated in close collaboration with evaluation, data and IM staff.
Support the management of monitoring systems, including entry, aggregation, reporting and sharing of data based on agreed protocols and standards.
Support the MFT in planning and conducting monitoring activities and support the planning of monitoring visits, the documentation of findings and the follow up to monitoring recommendations.
Compile, review and analyse monitoring reports and data of partners and teams, ensuring quality assurance and compliance with established policies, guidelines, procedures and standards. Generate monitoring and progress reports on a regular basis.
Assist teams and partners in selecting and designing indicators for multi-partner initiatives (including UNSDCF, HRP, RRP etc.) ensuring coherence and avoiding gaps and overlaps.
Follow up on any changes in the operations and monitoring plan, verify baselines, targets and actuals contributing to the soundness of Operations Plan and enhancement of data quality.
Support UNHCR and partner staff in applying UNHCR’s results-based management monitoring standards and procedures.
Support processes to link monitoring to the operation’s evaluation and risk management plan.
Use UNHCR’s corporate tools (e.g. Focus Client, Global Focus Insight and FOCUS Reader) and existing guidance for core activities related to monitoring.
Contribute actively to innovative solutions for monitoring and to UNHCR’s global community of practice on monitoring.
Perform other related duties as required.

Qualifications and Experience Essential • Minimum of 3 years experience in project /programme management • Excellent knowledge of Excel • Excellent command of English – oral and written.

Desirable • Experience in Monitoring, evaluation, and research. • Formal training in Business Administration/Management. • Experience working with government institutions.

Education

Years of Experience / Degree Level

For G6 - 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher

Functional Skills

MS-Monitoring & Evaluation *IT-Computer Literacy DM-Data Management PG-Planning PG-UNHCR’s Programmes PG-Programme Management PG-Results-Based Management PG-Assessments and Surveys