Programme Meeting Notes and Report Support
Support meeting documentation for the timbuktoo Africa Innovation Foundation programme team.
Overview
Support meeting documentation for the timbuktoo Africa Innovation Foundation programme team.
You have:
- Strong note-taking skills and ability to accurately capture complex discussions in real time.
- Clear written English with experience producing concise summaries, action logs, or reports.
- Familiarity with virtual meeting platforms such as Zoom, Google Meet, or Microsoft Teams.
- Discretion and professionalism when handling programme and partner information.
- Interest in African innovation, development finance, or international development is an asset.
Contract
This is a UNV contract. More about UNV contracts.
timbuktoo Africa Innovation Foundation is a pan-African innovation initiative anchored in UNDP's Regional Bureau for Africa. Its mission is to support African founders to start, grow, and scale targeting 100,000 enrolled startups, 1,000 scaled companies, and the mobilisation of USD 1 billion for African innovation. The Foundation operates across a growing portfolio of programmes spanning AI for development, climate innovation, digital public infrastructure, and startup ecosystem development, supported by a network of thematic Innovation Hubs and University Innovation Pods (UniPods) across the continent. As the Foundation scales its programme delivery and partnerships, it coordinates a high volume of structured meetings with government officials, consortium partners, grant advisors, and regional stakeholders. Clear and timely documentation of these meetings including key decisions, action items, and follow-up commitments is essential to programme continuity and partner accountability.
We are looking for three online volunteer to support meeting documentation for the timbuktoo Africa Innovation Foundation programme team. For each meeting attended, the online volunteer will join the scheduled virtual session and produce a structured written summary within 24 hours.
Each meeting summary will include:
A brief record of attendees and the purpose of the meeting Key discussion points and decisions reached A clear list of action items with responsible parties and agreed timelines Any follow-up documents or communications referenced during the meeting
The output of this assignment is up to 24 meeting summary reports one per meeting delivered within 24 hours of each session across the 12-week period. Meetings are expected to run between 45 and 90 minutes, primarily during West African Time (WAT) or East African Time (EAT) working hours.
Strong note-taking skills and ability to accurately capture complex discussions in real time Clear written English with experience producing concise summaries, action logs, or reports Familiarity with virtual meeting platforms such as Zoom, Google Meet, or Microsoft Teams Discretion and professionalism when handling programme and partner information Interest in African innovation, development finance, or international development is an asset
Potential interview questions
| Can you describe a time when you had to take notes during a fast-paced meeting? | This question evaluates your ability to manage note-taking in real-time. | Share an example highlighting your organization and efficiency in capturing essential points. |
| How do you ensure the clarity and conciseness of your written reports? | The interviewer wants to understand your writing skills and clarity of thought. | Pro members can see the explanation. |
| What tools or methods do you use to stay organized while documenting meetings? | Pro members can see the explanation. | Pro members can see the explanation. |
| How would you handle sensitive information discussed during meetings? | Pro members can see the explanation. | Pro members can see the explanation. |
| Why do you have an interest in African innovation and development finance? | Pro members can see the explanation. | Pro members can see the explanation. |
| Describe a situation where you had to summarize complex discussions for different stakeholders. | Pro members can see the explanation. | Pro members can see the explanation. |
| Can you explain how you prioritize your tasks when multiple meetings are scheduled? | Pro members can see the explanation. | Pro members can see the explanation. |
| What steps do you take to ensure all action items from a meeting are followed up on? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 4 days ago
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Updated 2 hours ago
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Source:
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