Programme Management Support (PMSU) Associate

Contract

This is a SB-3 contract. This kind of contract is known as Service Board / Service Contract. It is normally only for nationals. More about SB-3 contracts.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

Under the direct supervision of the Regional Operations Manager of WCARO, the PMSU Associate carries out varied and inter-related operational, financial, programme management and logistical activities ensuring high quality and accuracy of work. The PMSU Associate is results and client oriented producing administrative services of the highest quality in a timely and proactive fashion.

Duties and Responsibilities

Contribute technically to the operations in the Region in accordance with UN Women rules and regulations and policies and strategies

• Contribute to an annual workplan for the Operations Team and assist with its implementation and monitoring;
• Participate in review meetings and provide support to the assessment of the managerial and operational capacities of implementing partners in collaboration with the programme and technical team;
• Provide substantive inputs to business process mapping and the establishment of internal standard operating procedures in all areas of the Operations Team’s functions;
• Provide substantive inputs to the implementation of corporate, budget, financial, procurement, and programme policies and systems and support in the training of staff in RO and COs these issues;
• Provide technical support and guidance to COs on operational and programmatic issues;

• Ensure a continuous and up-to-date flow of information between the ROs and COs.

  Contribute technically to the planning, expenditure tracking and auditing of financial resources in accordance with UN Women rules and regulations and policies and strategies

• Oversee and monitor the tracking and auditing of financial resources for COs;

• Provide substantive inputs to the management of office and programme financial resources while exercising proper financial controls;
• Review and verify accuracy and relevancy of the supporting documents for payments and financial reports;
• Maintain data in Atlas;
• Prepare for internal and external audits as well as partner audits and coordinating implementation of audit action plan by drafting periodic status update reports and collating supporting documents.

Contribute technically to support the management of programmes and projects

• Monitor outstanding partner advances and support the programme team and reviewing IPs supporting documents and report and facilitate the liquidation of advances;
• Perform data quality check for programme team’s inputs in DAMS;
• Make sur the RMS-Atlas mapping is properly done in the Region;
• Provide assistance to the programme team in the management of partner audits.

Coordinate the audit process in accordance with UN Women rules, regulations, policies and procedures

• Coordinate the pre-audit preparations for the RO and COs to be audit ready and complete the pre-audit checklist;
• Provide advice and technical support to COs on audits;
• Contribute to the training in RO and COs as part of the training plan or requirement of pre-audit preparations or as otherwise determined by Operations Manager.

Contribute to knowledge sharing

• Ensure knowledge is shared and adequately applied between the Training Center and other COs in the region.

Provide technical backstopping to the Regional Operations Manager in all functions of the Operations Unit.

Key Performance Indicators

The key results have an impact on the overall effectiveness of the Regional Office Programme implementation and on the efficiency and effectiveness of the use of corporate resources, human, financial and material and the safety of staff and assets of UN Women. The key results also impact on the image of the organization and its ability to deliver on its mandate.

• All services are provided in compliance with UN Women rules, regulations and policies
• Finances are properly identified and in a timely manner
• Improved programme key indicators
• Audit process is efficient

Competencies

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

FUNCTIONAL COMPETENCIES:

• Good knowledge of administrative, financial and programme rules and regulations;
• Ability to administer and execute administrative processes and transactions;
• Ability to extract and interpret data;
• Ability to manage business processes re-engineering, and implementation of new systems;
• Ability to perform work of confidential nature and handle a large volume of work;
• Strong IT skills;
• Ability to priorities work and to multi-task;
• Ability to handle web-based management systems.

Required Skills and Experience

Education and certification:

• Secondary Education.
• University Degree in Business, Administration and Finance, would be desirable, but it is not a requirement.

Experience:

• A minimum of 3 years of progressively responsible experience in administration, finance, programme management at the national or international level;
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.)

Language Requirements:

• Fluency in French is required.
• Working knowledge of another official UN language

UN Women Personal History Form (P11) must be completed and attached as part of the online application - https://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/employment/un-women-p11-personal-history-form.doc?la=en&vs=558

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check).