Programme Management Specialist (Operations Support)

Contract

This is a NO-C contract. This kind of contract is known as National Professional Officers. It is normally only for nationals. It's a staff contract. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be more than 4,480 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

Afghanistan is one of the world’s most complex emergencies, and the world’s largest humanitarian crisis. Afghan people are grappling with the impact of conflict, poverty, economic decline, and natural disasters. In this context, Afghan women and girls face unique vulnerabilities and require urgent support as gender inequality is interwoven with conflict dynamics and humanitarian needs. It is essential that Afghan women and girls can continue to shape the development of their country, and that their gains are protected. UN Women remains fully committed to supporting Afghan women and girls and to putting them at the center of the global response to the crisis in Afghanistan.

UN Women has been in Afghanistan for two decades. UN Women’s programming approach is informed by analysis of the political, economic and humanitarian situation, risks to and capacities of partner organizations, and needs of Afghan women and girls. UN Women Afghanistan currently has four key programme priorities: (1) Gender in Humanitarian Action, (2) Ending Violence Against Women, (3) Women’s Economic Empowerment, and (4) Women, Peace and Security.

Reporting to the EVAW Programme Manager, the EVAW Programme Management Specialist (Operation Support) leads and guides the EVAW Team and fosters collaboration with the ACO operations team, and a client-oriented approach. The incumbent will provide close guidance to the EVAW programme staff who perform adjunct operations functions, ensuring that such staff are knowledgeable of rules and procedures governing programme finances, donor reporting, and personnel.

Duties and Responsibilities

1. Support the effective management of the EVAWG Programme Annual Work Plan, procurement and delivery for FY 2023

• Develop the annual workplan for the EVAW Team and oversee its implementation and monitoring of the EVAW Proramme;
• Provide advice and support to the EVAW team on operational issues;
• Participate in review meetings and assess the managerial and operational capacities of EVAW implementing partners in collaboration with the programme and office operations team;
• In collaboration with ACO Operations team, manage the implementation of EVAW budget, financial, procurement, and HR as per Corporate policies, procedures and guidelines
• Ensure a continuous and up-to-date flow of information between the EVAW and Operations Team;
• Analyze and ensure alignment of project budgets with logical framework matrices and work plans;
• Ensure that the EVAW programme annual work plan is correctly and completely entered in RMS, shared with UN Women offices under the MCO jurisdiction and that corresponding budgets are correctly and completely entered in QUANTUM;
• Ensure the effective utilization of RMS and QUANTUM at all stages of the project cycle and provide training support and advice to programme staff on the appropriate use of QUANTUM and RMS and on UN Women business processes, rules and procedures;
• Monitor and support all aspects of the project cycle (initiation, programme delivery, close out) for the Pacific Partnership in accordance with the relevant project documents and advise the Programme Manager on necessary steps to remain compliant with the project document and UN Women program management requirements;

• Provide, as needed, to Program partners on Results Based Management, work planning and budgeting.

  2. Ensure the effective administrative and financial management of the programme:

• Ensure full compliance with UN Women rules, regulations, and policies on procurement and financial activities, financial recording/reporting system and follow-up on audit recommendations; implementation of effective internal controls, proper functioning of a client-oriented financial resources management system;

• Co-Supervise the Finance Officer and Program Associates Mentor and coach staff;
• Exercise oversight over the EVAW programme operations and guide and control the use of programme financial resources in close collaboration with the Finance Officer;
• Monitor core and non-core funds budget expenditures and financial delivery including through the analysis of monthly budget monitoring/financial delivery reports and the preparation of recommendations to address challenges identified;
• Identify and investigate operational and financial problems and develop and implement solutions to address them;
• Oversee the management of Partners Agreements including the disbursement of funds and assist Responsible Parties in fulfilling the responsibilities of the project and budget monitoring using best practices, including on the preparation of financial and narrative reports;
• Oversee the correct flow and storage of program files including legal documents and binding agreements;

• Oversee the development of procurement and travel plans;

  3. Programme monitoring, evaluation and reporting:

• Oversee the implementation of the EVAW Programme Monitoring and Evaluation Framework and the monitoring of progress against the frameworks and performance indicators;

• Provide technical advice, and where needed, develop, coordinate and provide training on results-based management, monitoring and results based reporting to UN Women EVAW programme staff and programme partners;
• Gather information and prepare reports on progress of programme implementation for UN Women corporate reports and ensure the timely completion of quarterly and annual reporting in RMS;

Key Performance Indicators

• All services are provided in compliance with UN Women rules, regulations and policies
• EVAW Finances are properly identified and in a timely manner
• Timely recruitment and a proactive approach which ensures the EVAW team is fully staffed at all times
• Timely and accurate implementation of procurement contracts for the EVAW team
• Timely and regular monitoring of financial resources management system and timely expenditure of financial resources
• Timely and accurate support to budget formulation and controlling allotments
• Timely and quality financial support to the EVAW team

Competencies

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Please visit this link for more information on UN Women’s Values and Competencies Framework: https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-values-and-competencies-framework-en.pdf

Functional Competencies

• Strong knowledge of operation, finance, procurement, human resources, ICT, and security systems and processes, particularly in the UN system is an asset;
• Ability to provide advice and support;
• Ability to lead formulation and monitoring of management projects;
• Ability to handle confidential information
• Good negotiating skills
• Strong IT skills.

Required Skills and Experience

Education and certification:

• Master’s degree or equivalent in Business Administration, Public Administration, Finance, HR, or related field is required.
• A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Experiance:

• At least 5 years of progressively responsible experience at the national or international level, in office management, operations or finance;
• Experience in leading a team is an asset;
• Experience in working in a computer environment using multiple office software packages, experience in handling of web based management systems and ERP systems, preferably PeopleSoft;
• Experience of accrual accounting, IPSAS or IFRS is highly desirable;
• Experience with UN operations systems.
• Experience in the use of ATLAS is a strong asset.

Language Requirements:

Fluency in English and Dari / Pashto are required

Knowledge of the other UN working knowledge is an asset.

Application:

• All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from Application and recruitment process | About us: Careers at UN Women | UN Women – Headquarters Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.

Note:

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality, and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW, and UNIFEM), which focused exclusively on gender equality and women's empowerment.

Inclusion Statement:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits employ, trains, compensates and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity, and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)