Programme Management Specialist

Contract

This is a NO-C contract. This kind of contract is known as National Professional Officers. It is normally only for nationals. It's a staff contract. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be more than 2,968 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

UN Women Country Office (CO) in the Kyrgyz Republic (KR) was established in 2012 to support implementation of international and national commitments of the country on gender equality and women’s empowerment, including the CEDAW, the Beijing Declaration and Platform for Action, UN Security Council’s resolutions on women, peace and security, and the Sustainable Development Goals. UN Women CO in the Kyrgyz Republic leverages its mandate of normative support, UN system coordination and operational activities for results in line with UN Women Strategic Plan and the Country Strategic Note.

In the framework of the UN Women Strategic Note for Kyrgyzstan 2023-2027, the Country Office implements a comprehensive programme with a focus to enhance women's leadership; eliminate violence against women; promote women participation in peace and security agenda, all aspects of decision making; financing for gender equality, women economic empowerment, gender mainstreaming in humanitarian action, disaster risk management and climate change adaptation. The Country Office works on ensuring synergies of programme activities, strengthening partnership, and promoting a client-oriented approach consistent with UN Women rules and regulations.

Under the supervision of the Country Representative, the Programme Management Specialist is responsible for managing the development, implementation, monitoring and reporting of programmes for the Country Office, including providing technical support to the implementation of the Country Office programme, managing the monitoring and reporting for the Country Office, overseeing and guiding people and budget management for the programme team, building partnerships and providing support in developing resource mobilization strategies, and managing knowledge building efforts.

Duties and Responsibilities

1. Manage the programmatic development for the Country Office (CO) based on the Strategic Note

• Provide overall programme advisory support to the Office Management;
• Guide the development of the CO programme, and provide technical support to the design and formulation of programme/ project initiatives;
• Review and provide feedback to project/ programme strategies and documents, workplans, case studies and related knowledge products and publications, as needed;
• Provide technical advice on the development of systems, processes and mechanisms to support programme planning, implementation, monitoring and progress reporting;
• Review and evaluate proposals and oversee the preparation of donor proposals and reports;
• Draft policy documents, briefs and other strategic papers/ materials for the use in the development and presentation of policy and programmatic positions.

2. Provide technical support to the implementation of the Country Office programme

• Develop, implement, and monitor the country programme annual workplan and individual programme
• workplans, including budget and results framework;
• Manage delivery of the day-to-day programme activities to ensure prompt and adequate delivery of results;
• Ensure effective use of resources and compliance with UN Women rules, policies, and procedures as well as
• donor/fund requirements;
• Review programme annual work plans to assure compliance with UN Women programme goals and results-based indicators;
• Analyze and ensure alignment of project budgets with logical framework matrices and work plans;
• Draft reports on activities, outputs and outcomes; and compile information in preparations of country office donor and UN Women reports;
• Analyze and ensure alignment of project budgets with logical framework matrices and work plans;
• Manage programme quality control and identification of potential challenges;
• Align programme activities with operations team in close liaison with Operations Managers;
• Build and manage relationships with national partners, as necessary.

3. Manage the monitoring and reporting for the Country Office

• Recommend and establish programme monitoring standards, criteria, and other indicators for measuring and assessing progress/results;
• Manage the monitoring of mutually agreed results frameworks and performance indicators;
• Coordinate the process of gathering information and preparing progress reports on programme implementation; prepare technical reports;
• Prepare programme team for audits and monitor implementation of audit recommendations;
• Provide training on results-based management to office staff, as necessary.

4. Oversee and guide people and budget management for the programme team

• Lead a team, perform staff performance reviews, ensure capacity development of staff members by suggesting development opportunities;
• Monitor and analyze financial situation on the portfolios and programmes to ensure adherence to delivery rates and utilization of resources to meet agreed upon targets and results;
• Ensure effective information flow, communication and coordination across the office, between programmes, projects and operations, and with other UN Women offices and units.

5. Build partnerships and provide support in developing resource mobilization strategies

• Develop and implement partnerships and resource mobilization strategies;
• Analyze and research information on donors, finalize substantive briefs on possible areas of cooperation, identification of opportunities for resource mobilization and cost sharing;
• Determine programmatic areas of cooperation, based on strategic goals of UN Women, country needs and donors’ priorities and develop the relevant partnerships.

6. Manage knowledge building efforts

• Manage the process of identifying and synthesizing of best practices and lessons learned that are directly linked to the implementation of the programme and contribute to their global dissemination.
• Develop knowledge management strategies and methodologies; ·
• Identify and synthesize of best practices and lessons learned to dissemination information; ·
• Provide the MCO, RO or HQ with updates and relevant information for publication and advocacy campaigns.

7. The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Competencies

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Please visit this link for more information on UN Women’s Core Values and Competencies: https://www.unwomen.org/en/about-us/employment/application-process#_Values

Functional Competencies

• Strong programme formulation, implementation, monitoring and evaluation skills
• Ability to develop detailed operational plans, budgets, and deliver on them
• Ability to synthesize program performance data and produce analytical reports to inform management and strategic decision-making
• Strong analytical skills
• Strong knowledge of Results Based Management
• Good knowledge of UN programme management systems

Required Skills and Experience

Education and certification:

• Master’s degree or equivalent in Social Sciences, Political Science, Development, Public Administration, Gender is required.
• A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
• A project/programme management certification (such as PMP®, PRINCE2®, or MSP®) would be an added advantage.

Experience:

• At least 5 years of progressively responsible experience in programme management, including programme design, programme coordination, monitoring and evaluation, donor reporting and capacity building;
• Experience in partnering with donors, international organization and national governments;
• Programmatic leadership in the field of gender or human rights of women is desirable;
• Experience in working independently with minimal supervision;
• Practical experience in setting priorities, budgets, work plans, participating in programme development and programme writing;
• Experience in administrative systems and UN system norms is an asset;
• Team leadership and coaching is an asset.

Language Requirements:

• Fluency in English and Russian is required, and advance knowledge of Kyrgyz is desirable.
• Knowledge of another official UN language (French, Arabic, Chinese, or Spanish) and any other minority language/s spoken in the Kyrgyz Republic is an asset.

All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-P11-Personal-History-Form.doc Kindly note that the system will only allow one attachment.

Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment. Only shortlisted candidates will be notified.

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization. UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)

Applications without the completed P-11 form are incomplete and will NOT be considered for further assessment!

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