Programme Management Specialist

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UNOPS - United Nations Office for Project Services

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Application deadline 1 year ago: Wednesday 11 May 2022 at 23:59 UTC

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Contract

This is a IICA-2 contract. This kind of contract is known as International Individual Contractor Agreements. It is normally internationally recruited only. It's an external contract. It usually requires 5 years of experience, depending on education. More about IICA-2 contracts.

Background Information - Job-specific

UNOPS Thailand UNOPS team in Thailand supports, develops and oversees the UNOPS portfolio of projects in Southeast Asia and the Pacific.

Located in Bangkok, the team supports UN agencies, international non-governmental organizations, and governments throughout the region. We provide a range of services, including human resources (HR), financial management, procurement and project implementation services.

UNOPS Thailand delivers large-scale and high volume transactional HR services on behalf of global partners.

To best serve partners' needs, our team utilizes standardized and unified systems and processes to ensure the highest quality of services and cost-effectiveness for partners.

Job Specific The Programme Specialist Role will be an integral part of the Health Equity Fund, which is set up to address critical health needs in Myanmar and those which impact regional and global health security. The Fund has six bilateral donors - the United Kingdom, Sweden, Switzerland, the United States of America, Canada and Australia. The Fund aims to help poor and vulnerable people especially from the conflict affected area for improving access to quality health services.

Functional Responsibilities

Under the supervision of the Programme Manager, the Programme Specialist is responsible for the following:

Portfolio Management for the Health Equity Fund

  • Support the development and implementation of a portfolio management system for the Health Equity Fund, ensuring alignment with Access to Health Fund strategy, principles and Theory of Change.
  • Ensure delivery through the most efficient approach (number and nature of Implementing Partners, work through existing/sustainable structures, etc.)
  • Pursue other efficiency gains wherever possible
  • Ensure portfolio and grants management systems adopt principles of localization, building local partnerships and local capacity

Grant Management for the Health Equity Fund

  • Manage grants with respect to principles of localization and simplification, including:

    • Lead call for proposal processes
    • Manage grant negotiations
    • Facilitate contracting and fund flow
    • Oversee grant management processes
    • Facilitate timely reporting from implementing partners, including review of results
    • Support partners to manage grant-level risks, sharing risk burden wherever possible
    • Conduct budget revisions where necessary
    • Manage grant closure processes
  • Maintain a clear understanding of grant outcomes, in particular as they relate to the strengthening of health systems and the improved health situation of vulnerable communities. Regularly communicate on these outcomes with partners and stakeholders.
  • Work closely with implementing partners to understand their challenges and help to overcome them
  • Mainstream principles of localization, gender equality, conflict-sensitivity, inclusion
  • Ensure compliance of partners to UNOPS processes and procedures, including PSEA
  • Maintain flexibility and responsiveness to support partners to overcome challenges and ensure delivery of activities

Monitoring and Evaluation

  • Coordinate program visits from the donors and team, where relevant
  • Maintain strong M&E systems for funded projects
  • Conduct timely reviews of program deliverables and of technical and financial reports.

Coordination

  • Work closely with colleagues from the Access to Health Fund to ensure coordination, as well as other partners where relevant
  • Attend relevant coordination meetings at all levels, to ensure the activities funded meet needs and avoid duplication

Information and Knowledge Management - Stay abreast of developments in the relevant geographic area and areas of operation for the Health Equity Fund - Draft bi-annual achievement and narrative reports and/or case studies that highlight key developments in the area for reporting - Document and share lessons learned - On a regular basis, critically analyze risks to investments in the area. Develop, implement, and update mitigation plan(s) for identified risks, helping to maintain the risk register. - Ensure that program activities are aligned with conflict sensitivity principles, utilizing a conflict-sensitive programme management approach.

Reporting

  • Support the program manager with information and assistance in establishing and maintaining reporting systems (narrative, financial and results) as per donor requirements of the Health Equity Fund activities in full coordination

Support any other activities as per request of the program manager.

Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.(for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above) Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education/Experience/Language requirements

a. Education - A Master’s degree is required preferably in international development, public health, public administration, sociology, political science or other related fields with five (5) years of relevant experience. - A Bachelor’s degree with additional two (2) years of relevant experience is considered as equivalent

b. Work Experience - Minimum of five (5) years of experience in managing grants or projects is required. - Minimum of three (3) years of working experience in the health sector is required. - Previous experience of working in the health sector of Myanmar is strongly preferred. - Experience of working sensitively and effectively in a culturally diverse setting is an asset. - Previous experience with fund management in Myanmar is desirable. - Strong written and verbal communication skills, including drafting policy and program memos desirable. - Proven experience of managing budgets and maintaining and communicating financial figures and overviews is an asset. - Strategic planning, including the use of the logical framework approach and other planning activities is desirable. - Risk management experience, particularly in conflict sensitive areas is desirable. - Understanding of development aid, health, and humanitarian aid architecture is desirable. - Experience working in local governance, including but not limited to formal local government structures, local and community based NGOs, traditional governance systems, and informal networks is desirable.

c. Languages - Fluency in written and spoken English is required.

Contract type, level and duration

Contract type: International Individual Contractor Agreement

Contract level: ICS-10/ IICA-2

Contract duration: Open-ended, with possibility of extension subject to satisfactory performance and funding availability

For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Disclaimer: If the selected candidate is a national of the duty station, a Local Individual Contractor Agreement (LICA) will be issued.

Additional Considerations

  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
  • Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  • For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.

Added 1 year ago - Updated 1 year ago - Source: jobs.unops.org