Programme Management Senior Assistant

Contract

This is a LICA-5 contract. This kind of contract is known as Local Individual Contractor Agreements. It is normally only for nationals. It's an external contract. It usually requires 5 years of experience, depending on education. More about LICA-5 contracts.

Background information - Asia Regional Health Cluster

The Asia Regional Health Cluster (ARHC) was established in 2018 for efficient delivery of grants and funds management, and the provision of quality pharmaceuticals and medical equipment. The ARHC aims to significantly impact the targets of UN Sustainable Development Goal #3 on good health and well being by expanding the population benefitting from UNOPS-managed health-related engagements across the Asia Region.

The ARHC portfolio manages the Principal Recipient (PR) Programme of the Global Fund to fight HIV/AIDS, Tuberculosis (TB) and Malaria in Asia. The Global Fund, which has been providing financial support to the Greater Mekong Sub-Region for malaria programs since 2003, has selected UNOPS as a PR, responsible for delivering the targets set out in the grant agreements, in collaboration with selected sub-recipients (SRs) from the National Programmes, international and local non-governmental organizations and United Nations agencies from five countries. In 2020, UNOPS-PR was tasked with additional role to manage Global Fund’s Covid-19 Response Mechanism (known as C19RM) that supports Covid-19 control and containment activities and measures to mitigate the impact of Covid-19 on HIV/AIDS, TB and Malaria Programmes in Myanmar.

Background Information - Job-specific

UNOPS is the Principal Recipient managing the RAI32E grant (2021-2023) established by the Global Fund, providing USD 228 million for malaria elimination activities in the Greater Mekong Subregion, plus USD 171 million for TB and HIV activities in Myanmar (2021-2023). UNOPS-PR also manages the C19RM component for Myanmar, a USD 118 million fund provided by the Global Fund from 2020 till 2023.

Functional Responsibilities

Under the direct supervision of the Head of the Programme, the Program Management Senior Assistant shall perform the following duties and responsibilities;

• Assist in drafting of projects reports and memos.
• Prepare project communication, documentation, reports and contracts, checking accuracy and compliance with UNOPS formats and style.
• Maintain hard and computerized (soft) records for the projects operational and financial transactions for ease of reference and retrieval.
• Responsible for document management, including file closures, archiving and monitoring due dates for projects progress, status reports and submission by UNOPS of substantive financing, budget utilization and budget utilization to clients.
• Assist in monitoring expenditures, verify accuracy of requests, completeness of documentation and availability of funding-Inform supervisor of budget status, process for action, inform client and actively follow up to completion.
• Prepare briefing materials as required or mission and/or discussions on project activities and status.
• Interact with colleagues, clients and partners to exchange vital information on operational issues and seek cooperation to resolve routine operational issues and process problems and refer complex issues to supervisor with recommendation for course of action.
• Assist in briefing project personnel on UNOPS procedure.
• Assist in the administration and monitoring of all aspects of the project implementation including finance, budget and administration.
• Arrange field visits and coordinate all related logistics and administrative matters as necessary (including preparation of travel documents).
• Issue statistical reports for M&E Purposes.
• Assist in day to day coordination of the project activities, i.e. assist in collecting and assembling data and reporting activities of the project.
• Initiate purchase orders (POs) in oneUNOPS for making payments to implementing partners.
• Assist in organizing the meetings, trainings, workshops and events including related logistics and administrative matters.
• Perform other relevant duties as may be assigned by the supervisor.

Monitoring and Progress Controls

• Regular updates to the supervisor.
• Regular reports prepared to the satisfaction of the direct supervisor.
• Maintenance of Up to date records, both in hard copy and in the computerized system.
• Attending all relevant technical meetings and maintaining excellent contacts with all stakeholders.
• Efficiency & effectiveness in responding to the day to day needs of the project.
• Continuous review of performance by the direct supervisor.

Final Product

• Up to date records of project activities well maintained.
• Accurate/good quality reports & statistics submitted when and as required.
• Supervisor & clients regularly briefed on project activities when and as necessary.
• Positive feedback from M&E Team on support provided by the contractor, particularly in timely submission of data required for M&E Purposes.

Education/Experience/Language requirements

Education

• Secondary education is required.
• Bachelor degree preferably in Business Administration/ Public Administration/ Economics/ Development Studies will be considered an asset and may substitute for some of the required years of experience.

Experience

• Secondary school education with minimum 5 years of experience in similar field of work or exposure to project management preferably with an International Organization is required.
• Good computer skills including MS Word, MS Excel, Spreadsheets, Database Software and Google Suite applications would be an asset.
• Previous successful involvement with and a good knowledge of NGOs & civil society is preferred.

Functional Competencies

• Ability to work systematically, accurately and independently minimum supervision in a complex environment.
• Excellent analytical skills.
• Ability to draft clear and concise communications and to communicate effectively, both orally and in writing.

Language

• Intermediate level in English and fluency in Burmese Language are required.

Contract type, level and duration

Contract type: ICA

Contract level: Local ICA Support 5 Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance

For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

This is local position. This position is eligible for Myanmar Nationals Only.

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Additional Considerations

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.