PROGRAMME MANAGEMENT OFFICER - Administrative support related

Contract

This is a P-4 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 7 years of experience, depending on education.

Salary

The salary for this job should be between 135,454 USD and 174,640 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Org. Setting and Reporting The United Nations Human Settlements Programme, UN-Habitat, is the agency for human settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all. UN-Habitat helps the urban poor by transforming cities into safer, healthier, greener places with better opportunities where everyone can live in with dignity. It works with organizations at every level, including all spheres of government, civil society and the private sector to help build, manage, plan and finance sustainable urban development. The post is located in the Management Advisory and Compliance Service (MACS), Regional and Country Offices Operations of UN-Habitat.

The Programme Management Officer will be under the direct supervision of the Officer in Charge of Somalia Programme.

Responsibilities Within delegated authority, the Programme Management Officer will be responsible for the following duties:

1.Programme Implementation Function. •Coordinate the administrative and management support to the development and implementation of programme and projects. •Support and guide the unit leader, project leaders and staff in preparing project documents and revisions and ensuring they are consistent and coherent particularly with respect to financial matters and United Nations Financial Rules and Regulations. •Support and guide an increased focus to inter-unit and inter-agency co-operations. •Support the Somalia Programme in completing all the procedures required at Headquarters level for the approval of project documents and revisions to facilitate implementation by Regional offices. •Review, analyze and finalize the preparation of the Project Budgets according to given Programme Work Plan assigned by the Somalia Programme and its revision on the basis of substantive documents submission and Umoja reports. •Assist in the preparation of annual and final report to the evaluating bodies providing the relevant budgetary information as required and ensure the compliance with the substantive reporting. •Ensure the compliance of the UN Rules and regulations applicable for the execution of Programme and Projects (Financial and Administration).

2.Financial and Budgetary Functions •Coordinate the budgetary management, control, monitoring and reporting of the projects executed by the Somalia programme including; preparation of project budgets, preparation of mandatory and other budget revisions as required. •Review and analyze data with respect to the finalization of cost estimates and budgets proposals in terms of staff and non-staff requirements. •Provide support to the expert substantive UN professional with respect to the elaboration of resource requirement for activities. •Review and analyze the data with respect to the Budgeting and donor reporting. •Issue allotments for the Projects, including redeployment of funds when necessary ensuring appropriate expenditures. •Monitor Budget implementation and determine/recommend reallocation of funds when necessary. •Monitor expenditure and ensure that they remain within authorized levels. •Certify and authorize payments related to the Project execution within the UN Rules and Regulations. •Prepare relevant documentation with respect to Budget performance and reporting to donors and funding agencies.

3. Reporting Functions •Review and analyze financial and administrative aspects of projects within the Somalia Programme and its related activities, providing regular reports on programmes/project financial implementation within the UN-Habitat and with external partners, including donors. •Supervise the preparation of donor reports and budget revisions ensuring compliance with donor agreements. •Liaise with Management Advisory and Compliance Service (MACS) and the United Nations Office in Nairobi with regard to financial reporting to donors.

4.Other Duties •Assist the UN-Habitat in the administration of premises in the field. •Assist the UN-Habitat in the administration of contract of Habitat Programme manager. •Keep up-to-date documents/reports/guidelines on matters related to the Somalia Programme. Supervise the Staff assigned to the Administration and Finance of the assigned organization units. Perform other related duties as assigned.

Competencies Professionalism: Knowledge and understanding of theories, concepts and approaches relevant to particular sector, functional area or other specialized field. Ability to identify issues, analyze and participate in the resolution of issues/problems. Ability to conduct data collection using various methods. Conceptual analytical and evaluative skills to conduct independent research and analysis, including familiarity with and experience in the use of various research sources, including electronic sources on the internet, intranet and other databases. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

Education Advanced university degree (Master’s degree or equivalent) in business administration, management, finance, project management or a related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree

Work Experience A minimum of seven years of progressively responsible experience in project management and of UN rules and regulations. Ability to work under pressure against deadlines and to act as a facilitator and project enabler whilst ensuring compliance with appropriate rules and procedures. Very good skills with computer applications would be an asset, Enterprise Resource Planning/ERP system, among other computerized systems and applications.

Languages English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.

Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice - This position is temporarily available for six months. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.

• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

• Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.

• This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.

• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.

• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

  United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.