PROGRAMME MANAGEMENT OFFICER, ADMINISTRATION

Contract

This is a P-4 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 7 years of experience, depending on education.

Salary

The salary for this job should be between 171,387 USD and 220,969 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Org. Setting and Reporting This position is located in the Office of the Under-Secretary-General (OUSG) of OIOS in New York. The incumbent reports directly to the Special Assistant (Chief of OUSG). OIOS assists the Secretary-General in fulfilling her or his internal oversight responsibilities in respect of the resources and staff of the Organization through the exercise of internal audit, inspection and evaluation, and investigation functions. OUSG supports the USG and the ASG in the fulfillment of their responsibilities for executive direction and management of OIOS.

Under the supervision of the Special Assistant (Chief of OUSG), the incumbent provides strategic and operational policy analysis and planning support and coordination, including policy analysis, planning, performance monitoring, and reporting, for the efficient and effective implementation of the OIOS' mandate with respect to the United Nations Secretariat and other entities.

Responsibilities Assists in implementing the OIOS mandate relating to enhancing the internal oversight mechanisms in the United Nations Secretariat and other entities by: – conducting research and providing policy analysis on internal oversight mechanisms based on information received from OIOS Divisions/Units, the United Nations Secretariat, and other entities; – contributing to strategic and policy planning concerning OIOS internal audit, inspection and evaluation, and investigation functions; – preparing and drafting proposals and briefing notes to the Under-Secretary-General on such issues; – preparing and drafting reports, statements, responses to questions, and information notes to inter-governmental bodies, including audit and other committees, relating to internal oversight in the United Nations Secretariat and other entities; and – coordinating the preparation of the OIOS annual reports and programme planning documents.

Assists in implementing strategic planning goals aimed at increasing productivity, efficiency, and information security in OIOS, including through the use of information and communication technologies, by: – coordinating the implementation of a system for the secure management and transmission of official records and communications in OUSG; – planning and implementing an internal monitoring system, tracking and reporting on OIOS budget and other performance indicators and results, to facilitate the Under-Secretary-General’s overview of OIOS performance and in preparation for the OIOS annual reports and Programme Plan and performance reports with analytical/qualitative data on OIOS performance; – collecting and analyzing data to identify trends or patterns and providing insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting: and – leading OIOS monitoring of recommendations, including by coordinating the accurate and timely update by OIOS Divisions/Units of information on recommendations and their status, as well as the development, maintenance and training on the associated OIOS recommendation monitoring system.

Assists in implementing strategic planning goals aimed at enhancing awareness of OIOS by developing, managing, improving, and preparing content for a system for internal and external communication (through internal and external web-based tools) regarding OIOS activities and results, including: – developing and enhancing internal electronic communications about OIOS work, geared towards UN staff; – editing, writing, and coordinating the development and delivery of regular training and articles to all OIOS staff, in coordination with OIOS Divisions/Units, on specific oversight and management issues; – developing/revamping OIOS Intranet and Internet sites to promote awareness of OIOS work and activities among the public and other external constituencies, including by coordinating, editing and writing content for the Intranet and Internet sites in coordination with OIOS Divisions/Units, as well as monitoring requests for information received through these sites.

Performs any other duties and ad hoc assignments, as requested by the USG, ASG, or Special Assistant (Chief of OUSG), including: – preparing and drafting reports, statements, talking points, and notes on oversight and other issues, as requested; – assisting the Special Assistant (Chief of OUSG) in coordinating the work of the various OIOS focal points, including on gender, environment, and disability inclusions, as well as representing, as requested, OIOS at inter-agency and inter-departmental meetings and drafting related minutes and information notes.

Competencies Professionalism: Knowledge and understanding of theories, concepts, approaches and technological developments relevant to internal oversight and public sector governance, management and accountability. Ability to identify issues, analyze and participate in the resolution of issues/problems. Ability to conduct data collection using various methods. The ability to analyze and interpret data in support of decision-making and convey resulting information to management. Conceptual analytical and evaluative skills to conduct independent research and analysis, including familiarity with and experience in the use of various research sources, including electronic sources on the internet, intranet and other databases. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Accountability: Takes ownership of all responsibilities and honors commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education An advanced university degree (Master’s or Doctorate degree, or equivalent) in business administration, management, economics or a related field is required. A first-level university degree in combination with two years of relevant work experience may be accepted in lieu of an advanced university degree in the specified fields of studies.

Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is an advantage.

Professional Certification relevant to one or more of the OIOS mandated functions (internal audit, inspection and evaluation, and investigation) is desirable.

Work Experience A minimum of seven years of progressively responsible experience in project or programme management or administration, with a minimum of four years of experience in public sector oversight activities (involving one or more of internal audit, inspection and evaluation, or investigation, is required.

Experience in using and managing information and communications technology tools for facilitating performance monitoring, data analytics, or a related area is required.

Experience in supporting high-level officials is desirable.

Experience working in a multilateral organization is desirable

2 years or more of experience in data analytics or related area is desirable.

Languages English and French are the working languages of the United Nations Secretariat. Fluency in English (both oral and written) is required; knowledge of French is desirable. Knowledge of another UN official language is an advantage.

Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice This post is financed by the regular budget of the United Nations.

Appointment or assignment against this position is for an initial period of one year.

The appointment or assignment and renewal thereof subject to the availability of the post or funds, budgetary approval or extension of the mandate.

The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.

For these positions, applicants from the following Member States, which are unrepresented or underrepresented in the UN Secretariat as of 30 June 2023, are strongly encouraged to apply: Afghanistan, Andorra, Angola, Antigua and Barbuda, Bahrain, Belize, Brunei Darussalam, Cabo Verde, Central African Republic, Chad, China, Cuba, Democratic People's Republic of Korea, Djibouti, Dominica, Equatorial Guinea, Gabon, Grenada, Guinea-Bissau, Israel, Japan, Kiribati, Kuwait, Lao People's Democratic Republic, Liberia, Libya, Liechtenstein, Luxembourg, Madagascar, Malta, Marshall Islands, Federated States of Micronesia, Monaco, Mozambique, Myanmar, Namibia, Nauru, Oman, Palau, Panama, Papua New Guinea, Paraguay, Qatar, Saint Lucia, Saint Vincent and the Grenadines, Samoa, San Marino, Sao Tome and Principe, Saudi Arabia, Slovenia, Solomon Islands, Somalia, South Sudan, Timor-Leste, Turkmenistan, Tuvalu, United Arab Emirates, United States of America, Vanuatu.

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

Applicants, who successfully go through a competitive recruitment process and are recommended for selection and/or inclusion in the roster of pre-approved candidates for subsequent job openings at the same level and with similar functions, may have their application information and roster status shared with other UN Organizations. Such applicants may be contacted by other UN Organizations for similar job openings, subject to the confirmation of their interest. Placement on the roster is no guarantee of a future selection.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.