Programme Management Officer

Contract

This is a LICA Specialist-8 contract. This kind of contract is known as Local Individual Contractor Agreements. It is normally only for nationals. It's an external contract. It usually requires 0 years of experience, depending on education. More about LICA Specialist-8 contracts.

Background Information - Job-specific

The Programme Management Officer will be an integral part of a humanitarian-development- peace programme, which was established to allow innovative, tailor-made, flexible, rights-based activities along the humanitarian-development spectrum in protracted crisis and/or conflict-affected communities. The officer will be responsible for supporting civil society organisations, NGOs and INGOs to implement projects and activities that support communities in need.

UNOPS acts as the Secretariat and manages the programme. The programme commenced in January 2020 and is expected to continue operations until December 2027.

Functional Responsibilities

Under the direct supervision of the Programme Management Senior Officer, the Programme Management Officer will oversee the day-to-day implementation and monitoring and evaluation of programme grants.

The incumbent will be responsible for:

1) Developing evidence-based and strategic programming:

• Organising and participating in scoping missions to support the development of new calls for proposals.
• Contributing to the appraisal of project proposals submitted by applicants to assess their compliance with programme policies and strategic priorities.
• Following up to ensure timely contracting of projects selected for funding.

2) Supporting efficient and effective management of the programme:

• Reviewing work plans, progress and financial reports, budget revisions, no cost extensions and other documentation submitted by implementing partners (IPs) in Thailand to ensure they follow the guidelines and meet contractual obligations.
• Monitoring of progress on implementation of activities and budget expenditures, including through conducting regular field visits.
• Planning and organising independent mid-term reviews and final evaluations of projects.
• Reviewing audit report findings for IPs and ensuring recommendations are addressed and implemented.
• Organising donor field visits and preparing briefing materials on project activities and progress achieved.
• Communicating effectively with colleagues, IPs and donors to share information, ensure optimal cooperation and coordination, resolve challenges and increase the effectiveness of the programme.
• Supporting in the engagement of services necessary for programme management and delivery, such as drafting terms of references.

3) Contributing to knowledge management:

• Supporting implementation of the Monitoring and Evaluation for Accountability and Learning (MEAL) framework by ensuring that robust MEAL plans are developed and implemented by IPs.
• Contributing to the preparation of the annual and semi-annual reports through analysing narrative reports and MEAL data submitted by IPs.
• Supporting programme-level MEAL efforts by compiling MEAL results into a programme database.
• Identifying and documenting good practices and lessons learned for projects, including identifying topics for more in-depth studies, and making recommendations.
• Maintaining a detailed knowledge and analysis of the context and situational developments that may affect programming and promoting information sharing among stakeholders.
• Contributing to communications outputs to share information about projects and results achieved.
• Assisting with interpretation and translation of documents in Burmese language when needed.

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education/Experience/Language requirements

Education:

• Advanced university degree (Master’s degree or equivalent), preferably in Peace and Conflict Studies, Social Sciences, International Development Studies/Human Security, Management or related field is required.
• A first level university degree (Bachelor’s Degree or equivalent) combined with minimum 2 years of relevant experience is considered as an equivalent.

Experience:

• A minimum 1 year professional experience in the field of programme management and development in an international institution, donor agency, civil society, NGO or INGO is required.
• A minimum of 1 year of program implementation experience in conflict-affected settings, peacebuilding, human rights and/or governance transitional environments, is required.
• Direct experience with applying gender mainstreaming, conflict sensitivity/DNH, risk assessments/mitigation measures and gender inclusion into project design and implementation is highly desirable.
• Budget development and sub/grant management experience (even if small micro-grants at community levels) is highly desirable.
• Knowledge of peacebuilding and peace promoting programming is highly desirable.
• Experience with programme-driven M&E practices, data collection and management is an advantage.

Language Requirement:

● Fluent in spoken and written English is required.

Contract type, level and duration

Contract type: Local Individual Contractor Agreement (LICA) Contract level: LICA Specialist-8 Contract duration: 12 months (with possibility of extension, subject to satisfactory performance and funding availability).

For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Additional Information

• Please note that UNOPS does not accept unsolicited resumes.
• Applications received after the closing date will not be considered.
• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
• We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.
• This position is stationed in Bangkok, Thailand which is a family duty station.

Terms and Conditions

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
• For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.
• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.