PROGRAMME MANAGEMENT OFFICER

Contract

This is a P-4 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 7 years of experience, depending on education.

Salary

The salary for this job should be between 90,970 USD and 117,287 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Org. Setting and Reporting The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment.

The overall objective of the UNEP's Economy Division is to encourage decision-makers in government, local authorities and industry to develop and adopt policies, strategies and practices and technologies that promote sustainable patterns of consumption and production, make efficient use of natural resources, ensure safe management of chemicals and contribute to making trade and environment policies mutually supportive. It promotes the development, use and transfer of policies, technologies, economic instruments, managerial practices and other tools that assist in environmentally sound decision making and the building of corresponding activities.

The Chemicals and Health Branch work closely with governments, industry, and civil society organizations around the world to develop mainstream solutions for the sound management of chemicals and waste. As part of the Economy Division, Chemicals and Health Branch, UNEP International Environmental Technology Centre (IETC) works with developing countries to implement sustainable solutions to environmental challenges, with focus on holistic waste management. IETC provide technical and advisory support to national and local governments to enhance their use of environmentally sound strategies and approaches. IETC also implement in-country demonstration projects using innovative waste prevention and management methods and technologies to improve human well-being, reduce the impact of climate change, increase resilience and create jobs. Working with a wide range of partners and in line with relevant multilateral environmental agreements, IETC mission is to serve as a global center of excellence on environmentally sound technologies with focus on holistic waste management.

The position is located in the Economy Division, Chemicals and Health Branch in Osaka, Japan duty station. Under the supervision of the Chief of the Chemicals and Health Branch, and within delegated authority, the incumbent will be responsible for the following duties:

Responsibilities 1. Implement the mandate of the International Environmental Technology Centre (IETC) to support transfer of environmentally sound technologies to developing countries and countries with economies in transition: - providing training and consulting services, carrying out research, and accumulating and disseminating related information; - supervising staff; managing the Trust Funds which support the Centre and its work programme, preparing necessary documentation and reports for the International Advisory Board, Governments of the City of Osaka and of Japan as well as any other donors; - providing technical contributions and review for the development of project applications for fund-raising; ensuring progress and final reporting by IETC and its major partners is carried out; - contributing IETC’s expertise to the development of UNEP’s programme frameworks; overseeing the internal submission of project documents and the delivery of the approved projects according to UNEP procedures, including the development of project agreements, project amendments and disbursement of funds to project implementers as applicable for the certification and further processing by the Administrative Officer; - coordinating the development of communications products and services; the regular monitoring of projects; and keeping the Chief of Branch regularly updated on substantive, partnership, Human Resources, finance and programmatic matters.

2. Implement the approved workplan of IETC and its activities: - providing substantive backstopping for the Centre’s International Advisory Board meetings and other meetings, conferences, etc., coordinating the work related to meeting organization, participating, and preparing meeting documents; - overseeing and monitoring the performance of the Trust Fund and other finances received, including assessing resources available, cashflow and on a regular basis presenting a budget for the use of Trust Fund and other resources; - coordinating and reporting on activities related to the performance and implementation in relation to targets and indicators set out for the Centre, including budget and funding; - updating the workplan on an annual basis in consultation with the International Advisory Board and UNEP’s Chemicals & Health Branch; - compiling project reports and consolidating information for the consideration of the International Advisory Board and to comply with UNEP’s internal reporting procedures; and ensuring effective utilization, supervision and development of staff, consultants, individual contractors, volunteers and interns.

3. Liaise with the Chemicals & Health Branch for the implementation of the workplan of IETC including with: the Secretariats of relevant MEAs ( inter alia the Basel, Rotterdam and Stockholm Conventions, the Minamata Convention, the Strategic Approach to International Chemicals Management (SAICM) and the Global Environment Facility (GEF), the UN inter-agency coalition on e-waste) with the aim to integrate the work of IETC in UNEP’s overall approach to waste management, avoid potential duplication of effort, and leverage synergies with existing entities.

4. Coordinate the delivery of approved projects with international partners; provide technical assistance to project beneficiaries as needed. Cooperate and liaise with all project and Centre monitoring and evaluation, audit, and reporting requirements.

5. Coordinate the development and preparation of the Centre’s programmes/projects, etc. in cooperation with the Administrative Officer of the Chemicals and Health Branch for certification and signature to initiate, deliver and close projects. Implement, evaluate and analyse programme/project development and implementation; review relevant documents and reports; identify problems and issues to be addressed and initiate corrective actions; liaise with relevant external and internal partners; ensure follow-up actions, including timely project amendments as required.

6. Initiate and coordinate outreach activities and resource mobilization activities, including the development and implementation of a communications strategy, and a resource mobilization strategy, including liaising with relevant UNEP offices and stakeholders as necessary.

7. Perform other relevant duties as required

Competencies Professionalism: Knowledge and understanding of theories, concepts and approaches relevant to waste management, technologies and solutions. Demonstrates professional competence and mastery of waste management, waste technologies and solutions. Shows pride in work and in achievements. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.

Accountability: Takes ownership of all responsibilities and honours commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority; Makes sure that roles, responsibilities and reporting lines are clear to each staff member; Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; Monitors progress against milestones and deadlines; Regularly discusses performance and provides feedback and coaching to staff; Encourages risk-taking and supports creativity and initiative; Actively supports the development and career aspirations of staff; Appraises performance fairly.

Education Advanced university degree (Master’s degree or equivalent) in environmental, social, natural or chemical and waste sciences, waste technology management, economics, or a related field is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience A minimum of seven years of progressive relevant experience in project/programme management is required.

At least three years at the international level is required.

Work experience in the field of waste management, waste technologies and application of waste technology solutions including at the international level is required.

Experience in managing the performance of a diverse team of technical and administrative staff against agreed workplans is required.

Experience engaging with national and international government officials and representatives of civil society and the private sector on strategic and technical waste management topics is desirable.

Demonstrated experience and success managing a portfolio of projects to deliver expected results is desirable.

Experience in communicating complex technical information to a diverse, non-technical audience is desirable.

Languages English and French are the working languages of the United Nations Secretariat. For this position, fluency in English is required. Fluency in Japanese is desirable.

NOTE: ‘Fluency’ equals a rating of ‘fluent’ in all four areas (speak, read, write and understand) and ‘Knowledge of’ equals a rating of ‘confident’ in two of the four areas.

Assessment Evaluation of qualified candidates for this position may include substantive assessment, such as a written test, which will be followed by a competency-based interview.

Special Notice Appointment against this position is for an initial period of one year and may be subject to extension.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.

Internal Applicants – When completing the form, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you.

Individual Contractors and Consultants who have worked within the UN Secretariat in the last six months, irrespective of the administering entity, are ineligible to apply for or be appointed to any professional and higher temporary or fixed-term positions, within six months of the end of their current or most recent service. For such positions, at least six months need to have elapsed between the end of a consultancy or individual contract and the time of application and consideration for an appointment as a staff member under the Staff Rules and Regulations of the United Nations.

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

On-line applications will be acknowledged where an email address has been provided. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. If the problem persists, please seek technical assistance through the Inspira "Contact Us" link.

United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.