Programme Management Office (PRMO) - Analyst

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner. Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations. With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it. A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale. Located in Dakar, the UNOPS office in Senegal has developed a strong working relation with the Governments of West Africa and international partners over the years. It provides technical support in strategic development areas including elections; procurement and related capacity building; environmental protection, as well as infrastructure rehabilitation and development. PMO transaction position will be assisting with the surge of transactional COVID projects for a 1-2 years

The functions and services of the Programme Management Office (PRMO) - Analyst include: Strategic Planning/Portfolio Support: Ensuring UNOPS is focused on doing the right projects by supporting management decision-making. Delivery Support: Ensuring UNOPS is doing projects the right way, through the effective delivery of the programme and projects. Best Practices: Applying UNOPS standards in project management, encouraging consistent working practices and ensuring appropriate application

As a part of the PMO team, the Programme Management Office (PRMO) - Analyst responsibility is to:

1. Development and planning Provide analytical support for the strategic direction and oversight on programme and project management activities in line with service agreements and project documents Contribute to maintaining and implementing appropriate standards and best practices in line with UNOPS policies and procedures. Identify key programme and project resource requirements in close coordination with the Hub Director/ Head of Programme Provide analytical support to the proper development, implementation and, as and when appropriate, amendments, of project budgets and staffing resources, ensuring synergies across the UNOPS Senegal Hub. Contribute to the development and establishment of resource tracking systems for use within the PMO, complementary to UNOPS' online tools, to ensure effective planning, forecasting and tracking of delivery across the UNOPS Senegal Hub. Participate in the identification and anticipation in a timely manner of the potential risks and issues and propose mitigating measures to the Director of Hub and Head of Program.

2. Projects Set-up and closure Contribute to the development of the programme/project plans, including the collation of lower-level plans into programme/project-level milestones. Analyze the development, tracking and maintaining of dependencies. Liaise closely with the Finance Manager regarding all project assets and finance related issues. Support the process of project closure. If being nominated as Engagement Closure Manager (ECM), oversees, supports and coordinates all project closure activities. Ensure appropriate disposal of project assets, Ensure timely and effective final (operational) reporting and initiation of financial disbursements as appropriate during Defects Notification Period, Ensure the updating of information on the UNOPS MIS, and effective handover of closed projects to UNOPS HQ for financial closure processes

3. Monitoring and reporting Provide analytical and technical support in the development and implementation of Processes, Management and Information Management Systems to ensure proper monitoring and evaluation of Programme and project activities Support preparation of the regular project reports in accordance with donor guidelines for reporting Contribute to the regular review project status, evaluating performance criteria (scope, cost, schedule and quality) Maintain diaries and progress reports as required by UNOPS standard procedures Participate in the routine oversight and analysis of delivery data within the dashboard system, using UNOPS ERP system (OneUNOPS) as required Participate in the routine maintenance and implementation of effective monitoring and evaluation systems of programme and project activities, in line with logical frameworks

4. Stakeholder engagement Provide analytical support to the development of the stakeholder profiles and to the formulation of stakeholder engagement strategies Support the formulation of programme and project communications plans Contribute to the stakeholder engagement and communication, ensuring effective timing and interdependency management of communications across programmes and projects

5. Quality assurance At the request and in conjunction with the Head of Program , support PMO oversight of UNOPS Senegal Hub programme and project portfolio as assigned, establishing a direct relationship with relevant project managers to facilitate efficient delivery and management of portfolios Conduct regular financial variance analysis for the UNOPS Senegal Hub programmes and projects Ensure compliance with UNOPS defined standards for programme/project management Provide support to Programme and Project Managers with planning and execution of project deliveries according to best practices. Assist Programme and Project Managers in the implementation of standard Project Management processes and tools Contribute to the quality reviews of programme/project documents and deliverables Contribute quality control for management products (project documents, reports, etc.) Work with internal audit and finance to ensure the programme complies with audit requirements Work with procurement/purchasing staff to ensure effective interface with suppliers' quality systems

6. Knowledge management and innovation Support routine and effective capacity building activities are conducted in order to build the long-term and sustainable capacity of staff and personnel Participate in, and advocate PMs' participation in, relevant Communities of Practice Actively interact with PMs and the wider PM community to share case studies, lessons learned and best practices in the Knowledge System Provides feedback to Practice Leads on policy and supporting guidance working to achieve continuous improvement of UNOPS policies Contributes to the oversight of lessons learned procedures, ensuring that lessons learnt are shared in a timely and appropriate manner Performs other related duties as assigned

7. Monitoring and Progress Control The key results have an impact on the overall economy, efficiency, and effectiveness of the Project operations as it relates to the use of corporate resources in the following areas: Financial services Human Resources Procurement and logistical services Transportation services Project Monitoring and Reporting

Integrity & Inclusion Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Leading Self & Others Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Partnering Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Results Orientation Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Agility Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Solution Focused Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Effective communication Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

the field of Procurement and Project Management is required. Experience with data analysis, management reporting and project management tools and information management systems is a strong advantage Experience working in developing countries (especially Africa) is a strong advantage Experience working in an international environment is highly desired Experience dealing with government officials is an advantage Experience working on procurement project is an advantage

The assignment will take place in the nation’s capital, Dakar, a family duty station (Hardship classification A) with missions to the region. Dakar is a liveable city. The spontaneous reception and hospitality of the Senegalese are among the characteristic features of this West African country. The living conditions in Dakar are good, as well as the access to health services. The yellow fever vaccine is compulsory, and vaccination cards should be presented at the entrance. Vaccinations against Meningococcal Meningitis and Hepatitis A and B are also recommended. The basic drugs are available in pharmacies, but it is recommended to bring specific prescription drugs. According to ANSD/RGPHAE 2020 official estimates, the Dakar metropolitan area population reaches over 3,9 million people. The total population of Senegal is 16 705 608 inhabitants (ANSD 2020). Senegal is located on UTC/ GMT. Senegal has a warm climate and sunny days throughout the year that make it a comfortable duty station. Daytime temperatures are, on average, around 30°C. The rainy season is in the northern hemisphere’s summer/fall. The currency used in Senegal is called Franc CFA (XOF). On 1st March 2021, the average exchange rate is 1 USD = 535,913XOF. Many hotels, restaurants and businesses in Senegal accept the leading international credit cards (Visa, MasterCard, American Express, etc.). It is also possible to withdraw cash from automatic telling machines found in all the major cities. The accommodation facilities are in general good, and the choice is vast. It is possible to rent unfurnished and furnished accommodations from 450 to 2000 USD. UN Volunteers can also co-rent and share private concessions, which must comply with Minimum Operating Residential Security Standards (MORSS). Local taxis can easily arrange Transportation in town. A valid passport is required to enter Senegal and a negative COVID-19 test. ECOWAS (Economic Community of West African States) nationals are not required an entry visa. Citizens of other countries may be required an entry visa or long-stay visa. They should contact the closest Senegalese representation. Senegalese Embassies and consulates in various West African countries and other parts of the world issue visas before travel.