Programme Management Intern

Contract

This is a Internship contract. It usually requires 0 years of experience, depending on education. More about Internship contracts.

Background Information - Job-specific

UNOPS hosts the Stop Tuberculosis Partnership Secretariat (STBP) as of 1 January 2015, in Geneva, Switzerland. The vision of the Stop TB Partnership is to realize the goal of elimination of Tuberculosis (TB) as a public health problem and, ultimately, to obtain a world free of TB by ensuring that every TB patient has access to effective diagnosis, treatment and cure; stopping transmission of TB; reducing the inequitable social and economic toll of TB; and developing and implementing new preventive, diagnostic and therapeutic tools and strategies. The Stop Partnership is uniquely positioned to support the development and further implementation by partners of the current and future Global Plan, acting as a coordinator and catalyst for the range of partners engaged in the fight against TB.

Founded in 2001, the Stop TB Partnership's mission is to serve every person who is vulnerable to TB and ensure that high-quality treatment is available to all who need it. Stop TB partners include international and technical organizations, government programmes, research and funding agencies, foundations, NGOs, civil society and community groups and the private sector.

Within the secretariat based in Geneva, You would be seating with STBP’s Programme Management Team, they provide operational guidance and support to the secretariat and acts as liaison with the Support Services Team in the UNOPS Geneva office. You would be joining a very diverse team of professionals with sound expertise in all the operational functions of the partnership (Procurement, Grants, Finance, HR, Admin, Travel), the intention is that You join our team and gain a solid understanding of these areas and become able to support them and provide solutions. Expect a lot of learning on the job!

Functional Responsibilities

Under the direct supervision of the current senior portfolio manager (this may change following a restructuring of the unit) and in close collaboration with the other Programme Management Team members, the intern will provide support to all the programme operations within the Stop TB Partnership. The intern will be exposed to various functional areas in accordance to the service lines performed in the team; his/her main tasks will be related to the following areas:

1. Human Resources

• Participate and assist in the full life cycle recruitment of personnel for the Stop TB Partnership.
• Ensure timely follow up on HR contracting request received from STBP and follow up in ERP system.
• Act as focal point for payroll activities for consultants and retainers, processing payments in the system, developing and maintaining the retainer tracking sheet, and proposing ways to improve the monitoring of these expenses in coordination with UNOPS Geneva HR and the finance team in STBP.

2. Procurement of goods and services

• Participate in planning and organization of the events (meetings, conferences etc.) for STBP.
• Participate, learn and provide support to the drafting of Terms of Reference for subcontractors.
• Conduct market research to identify best suitable suppliers. The market research will be guided by STBP and the operations colleagues, but the intern is also expected to suggest products or suppliers to be researched as well as to develop and improve the current process.
• Evaluation of proposals received and draft recommendations for contract awards.
• Participate in Negotiations with successful bidders and facilitating approval within the team.

3. Travel assistance

• Liaise with STBP programme colleagues on travel arrangements.
• Liaise with the UNOPS Geneva Travel unit to process travel requests in accordance to the requirements, policies and procedures.
• Support to administration of the travel related documentation, including support in risk assessments and researching security concerns.
• Contributions to knowledge networks and communities of practice.

4. Grants management

• Assist in the establishment of new grant agreements and in the management of existing grants.
• Support with projects’ financial transactions; facilitate approval of service payments, purchase orders and other disbursements for the projects.
• Review of the operational aspects of the proposed projects, to meet operational objectives under the supervision of the Portfolio Manager and in collaboration with ´STBP personnel and UNOPS teams.
• Propose a system within the Google Suite to establish and maintain working files for the projects under his/her responsibility.

5. Administrative Support

• Administrative and logistics support with conferences, workshops and retreats. Which would also give the possibility to the intern to assist to different international events organized by STBP.
• Support with the maintenance of Admin hard copy and electronic records for filing and retrieval of information materials.
• Prepare assets’ inventories and related reports.
• Maintain files and records relevant to assets’ management.

The Intern will be given the following training components and learning elements:

The intern will be part of a team and will be learning on the job on a daily basis. The supervisor will allocate dedicated time in order to improve the intern’s understanding of the functioning of UNOPS and the UN development agency world in general. The proximity of other UN agencies and UNOG offers opportunities for numerous briefings and presentations.

Training in ERP system OneUNOPS, travel management and simple HR and procurement procedures.

The intern will be able to participate in other different training offered by UNOPS, including online language and project management courses. Other opportunities will be discussed with the intern upon arrival. No travel missions are foreseen from the outset.

If interested in this internship, please make sure you attach a cover letter along with your application. In the cover letter, we would like to know - in one (1) page - more about: Why do you want to work for UNOPS? and; What is it that you can bring to the team and the organization?

Education/Experience/Language requirements

Education

Applicants should be enrolled in a university programme such as Bachelor, Masters or Ph.D. (or the equivalent) or have graduated from such studies within three (3) years prior to the applications date of the internship.

Experience

Professional working experiences is not required for this internship, but previous working experience in international organizations would be a strong asset.

Languages

Fluency in English, written and spoken, is a requirement. Knowledge of another UN official language would be considered an asset.

Functional competencies

• Knowledge of Excel or Google Sheets essential;
• Good command of the Google Suite
• Experience in administrative and procurement (clerical, secretarial) services, technology and software use and application is desirable.
• Knowledge of ERP systems is desirable.

Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.(for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above) Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration - Internship

Contract type: Internship Contract level: N/A Contract duration: 6 months initially, renewable subject to satisfactory performance and project requirement.

This internship is not designed to lead to a staff position with UNOPS. Therefore, there should be no expectation of employment at the end of the internship.

Interns may be eligible for a monthly stipend from UNOPS provided that they do not receive funds from other institutions (monthly stipend for Geneva is USD 1,242). Further, UNOPS may provide a one-time travel lumpsum of USD 300/500/800 (depending on the distance) for successful applicants who have to travel from locations not in commuting distance to the office. However, they must make their own arrangements for accommodation, travel and necessary visa arrangements, for which UNOPS will support with a letter. Lastly, following Swiss legislation, the intern will have to purchase a Swiss Based insurance within the first 3 months of the internship, UNOPS will provide a monthly lump-sum of 383 USD to reimburse for the expense of the health insurance.

For more details about UNOPS internships please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Internships-and-volunteering.aspx

Additional Considerations

• Qualified candidates from High TB Burden Countries are strongly encouraged to apply.
• Please note that the closing date is midnight Copenhagen time.
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.