Programme Management Associate (Art)

Contract

This is a LICA-6 contract. This kind of contract is known as Local Individual Contractor Agreements. It is normally only for nationals. It's an external contract. It usually requires 6 years of experience, depending on education. More about LICA-6 contracts.

Background Information - UNOPS

UNOPS – an operational arm of the United Nations – supports the achievement of the Sustainable Development Goals (SDGs) by successfully implementing its partners’ peacebuilding, humanitarian, and development projects around the world. Our mission is to help people build better lives and countries achieve peace and sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management, and human resources.

Working with us We are proud of our people. With a wealth of knowledge and skills in various disciplines – engineering, finance, human resources, ICT, leadership, project management, procurement, and more – they help tackle some of the biggest challenges of our time. Their work around the world supports progress toward the Sustainable Development Goals (SDGs).

At UNOPS, we offer a range of short- and long-term opportunities in various environments and duty stations – from Denmark and Kenya to Mexico, Switzerland, Myanmar, Senegal, Uganda, and many more.

Diversity With over 5,000 UNOPS personnel and approximately 7,400 personnel recruited on behalf of our partners, spread across 80 countries, our workforce represents a range of nationalities and cultures. We promote a balanced and diverse labor force — a strength that helps us better understand and address our partners’ needs. We continually strive to maintain our gender-balanced workplace. We encourage qualified underrepresented groups as per UNOPS Gender, Diversity, and Inclusion Strategy to apply for our vacancies.

Work life harmonization UNOPS values its people and recognizes the importance of balancing professional and personal demands.

Background Information - Job-specific

UNOPS is an operational arm of the United Nations helping a wide range of partners in delivering peace, security, humanitarian and development projects across the world.

UNOPS Sri Lanka implements tailored socio-economic development projects that benefit vulnerable people and supports the Government's national capacities. UNOPS has been working across Sri Lanka managing education, public health, roads, water and sanitation, fisheries, agriculture and solid waste infrastructure projects. UNOPS also provides expertise in procurement, fund management and human resources management services.

As part of its programme implementation and advisory capacity, UNOPS will work closely with members of the Government of Sri Lanka and its representatives, the United Nations in Sri Lanka, the donor and diplomatic missions covering Sri Lanka and the Sri Lankan civil society to deliver agreed sets of projects and activities.

The Programme Management Associate will support the execution of programmatic tasks and activities related to the preservation of the artistic space and the provision of services to artists.

The Programme Management Associate will be supporting the provision of services to artists, working closely with other team members. More specifically, under the supervision of the Programme Manager and in close coordination with other members of the project team, the Programme Management Associate will be responsible for the planning, organisation and execution of workshops, master classes event management, artistic project submissions as UNOPS agreed policies, processes and standards.

He/She will have a high sense of integrity, confidentiality and the ability to engage sensibly with local stakeholders including artists, local authorities and local communities.

The position will be Colombo with travels to relevant programme locations.

Functional Responsibilities

Summary of functions:

1. Stakeholder Mapping, Coordination and Engagement
2. Programme Implementation
3. Reporting and Communications

Stakeholder Mapping, Coordination and Engagement

• Document, Map and regularly update the list of artists including related implementing partners, civil society organizations, local authorities and donors.

• Ensure liaison and communication with artists, partners and key stakeholders in the relevant duty station and geographic area

• Interact with UNOPS project teams, artists, partners to exchange information related to the provision of services to artists under the programme.

• Coordinate routine activities, manage operational aspects of the programme and resolve issues with the guidance of the programme manager.

• Arrange and support the facilitation of meetings, trainings and workshops with different stakeholders.

Programme Implementation

• Interact with UNOPS project teams, artists, partners to plan and implement the operational delivery of the proposed services to artists under the programme.

• Organize and facilitate events and activities including master classes, exhibitions, trainings, workshops with artists, other related partners and stakeholders, in close coordination with the programme manager and other team members.

• Lead the design, launch and review of the art related grants for artists in close coordination with the programme manager, the grants management officers and other relevant team members

• Assist and participate in field visits to the project sites

Reporting and Communications

• Support the documentation of all relevant project documents and administrative files

• Support and contribute to the timely reporting to donors in collaboration with different functional units

• Support communication and visibility activities for the programme as part of the programme communications plan and strategy

  Impact of Results

The Programme Management Associate - Art supports the achievement of project results by adhering and executing project implementation plans and work packages.

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education/Experience/Language requirements

Education - High school degree is required - A university degree in Arts, Social Sciences and/or in related fields of study is desirable and may substitute some years of relevant experience.

Experience - Minimum of 6 years or 2 years with a relevant bachelor’s degree of experience working on art related projects in Sri Lanka including experience with peacebuilding, social cohesion and reconciliation programme. with artists - Experience organizing and facilitating events and workshops preferably related to art. - Good knowledge of the development and humanitarian sector/working with UN, Donors, NGOs in Sri Lanka is an advantage. - Additional experience of project support functions (finance, human resources, procurement & logistics) is an advantage.

Language - Full working knowledge of English is essential - Knowledge of at least one of the local languages Sinhala and/or Tamil is required

Contract type, level and duration

Contract type: Individual Contractor Agreement Contract level: Local ICA Support Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance

For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Additional Considerations

• The position is open to Sri Lankan nationals only.
• ****Qualified female candidates are strongly encouraged to apply.****
• Please note that the closing date is midnight Copenhagen time.
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• UNOPS embraces diversity and it is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, or disability.
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter, UN Staff Regulations and Rules, UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
• It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.